Administrative Secretary – Kampala Polytechnic Mengo

Organisation: Kampala
Polytechnic Mengo
Duty Station: Kampala,
Uganda
About US:
Kampala Polytechnic
Mengo is a technical Institution offering Certificates, diplomas and Higher
diplomas in technical courses to students having completed O-level and A-level
studies.
Job Summary:  The Administrative Secretary  will ensure that the administrative
operations of the office run smoothly, responsible for a variety of
administrative aspects in addition to standard secretarial roles, handling of
confidential and sensitive information.
Key Duties and Responsibilities: 
  • Data Entry; should be able to manage and interpret various data and
    with speed discreet and accurate methodologies.
  • Handling correspondences: must screen, answer and forward
    information, calls, as well as other forms of correspondence. In charge of
    transferring relevant callers to the appropriate offices.
  • Process and File Documents: Ensuring that each document they receive
    is properly processed and filed. This can include word processing, typing,
    editing or formatting documents in an organized fashion.
  • Respond to Customers/Public: serve as a liaison between customers
    and the company. This may involve handling customer complaints,
    redirecting customers to the appropriate department, scheduling meetings
    with customers and recording customer queries.
  • Handling various clerical task as may be deemed necessary by the
    line supervisor


Qualifications, Skills and Experience: 
  • The applicant who holds a Diploma in Secretarial studies from a
    recognized institution any other relevant qualification will have an added
    advantage.
  • Three years’ working experience in the same post with an Academic
    institution.
  • High moral integrity, Good interpersonal relation skills,
    Communication skills, Computer proficiency, Customer service skills,
    Attention to detail, Organizational skills,
  • Financial skills
How to Apply:
All suitably
qualified and interested applicants are invited to hand deliver their
applications or send them via Email. Complete application with a cover letter,
curriculum vitae, copies of academic credentials and contacts of 3 referees should
be delivered and addressed to:
To Office of the
Principal
Kampala Polytechnic
Mengo
Plot 129 Kabaka’
njagala Road towards Kabaka’s Palace
Tel: +256 (0)
772492537, 0414 272 673
Deadline: 15th February 2019
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