2 Officer Records and Registries – Uganda Revenue Authority (URA)

Organisation: Uganda
Revenue Authority (URA)
Duty Station: Kampala,
Uganda
Reports to: Supervisor
Records & Registries
Job Code: HRM/072/608
About URA:
The Uganda Revenue
Authority (URA) was established by the Uganda Revenue Authority Statute of 1991
and set up in September of the same year as a central body for assessment and
collection of specified revenue, to administer and enforce the laws relating to
such revenue and to provide for related matters. This statute incorporated all
the laws that were in force then regarding tax collection. The new organization
(URA) amalgamated the three tax administration departments that were
responsible for all the taxes collected by the Central Government of Uganda.
Job Summary:  The Officer Records and Registries will
facilitate effective and appropriate management of the organization’s records
and provide accessibility and safety from their creation, right through to
their eventual disposal. The incumbent will also receive and verify records
transferred to and from the registry to enhance a stream lined system in
records management.
Key Duties and Responsibilities: 
  • Receive records and acknowledge receipt of records from the record
    users by making reconciliation between the details on the transfer list
    and actual records
  • Sort and create files for records that are brought for safe custody
    in the registry
  • Capture records received in the database and update whenever there
    is change in movement of that particular record
  • Retrieve documents requested for by users in the organization to
    facilitate decision making.
  • Keenly analyze user requests for retrieval of records to determine
    the nature of records requested for
  • Crosscheck in the database or Inventory register to confirm whether
    records are under custody and their location within the registry
  • Go through the boxes in the identified location and identify
    documents requested for
  • Record in the borrowers register and issue to the respective
    borrowers
  • Capture all files in the borrower’s database
  • Insert and Update all returned files in the borrower’s database
  • Conduct weeding to facilitate optimum utilization of storage space.
  • Review transfer forms to determine the nature of records that need
    to be weeded out of the registry under the guidance of the Retention and
    Disposal Schedule
  • Compile lists of records that are to be weeded and share with
    supervisor
  • Conduct actual weeding of records from the registry and transfer
    them to the next level of management either Archive or Disposal.
  • Prepare a draft report of records weeded and submit to the
    supervisor.
  • Mail Management.
  • Receive and Dispatch all incoming and outgoing correspondences
  • Work hand in hand with courier services to ensure that
    correspondences are delivered on time at their respective destinations.
  • Track all correspondences dispatched
  • Manage all URA postal boxes.


Qualifications, Skills and Experience: 
  • The applicants for the Uganda Revenue Authority (URA) Officer
    Records and Registries job opportunities should hold Bachelor’s degrees in
    either: Library & Information Science, Records & Archives
    Management, Information & Office Management
  • Post Graduate Qualification in Records Management or related field
  • At least two years’ experience in a related field in a reputable
    organization
  • Good Knowledge of National Records and Archives Act, Access to
    Information Act (2005), Records Management processes and procedures,
    Electronic transactions Act (2011) and ISO standards
  • Proficiency in Electronic Records Management
  • The incumbent must have strong written and oral communication skills
  • S/he must have Good interpersonal skills with the ability to multi-
    task with a high level of integrity
  • Resilience with the ability to travel frequently and flexibility
    with ability to prioritize tasks
  • The incumbent must possess good analytical skills with close
    attention to detail
  • S/he must have good reporting skills with proven sense to
    confidentiality
  • S/he should have the ability to work in teams
  • S/he must be able to undertake lifting and carrying of boxes
    containing paper records safely
How to Apply:
All suitably
qualified and interested candidates who wish to join URA should apply online by
visiting the website below. Please go to Careers link, Click Here, ‘CAREERS ->
EXPERIENTIAL HIRING -> Login (If new, register, else continue)’ to view
detailed job description of the roles and responsibilities and other required
competencies. All applicants are required to scan and attach copies of the
required academic documents only e.g. Transcript, O’ Level, A’ level, Degree
certificates. Each attachment should not exceed a limit of 1MB and ONLY
Portable Document Format (pdf) are allowed.
Note: The list of shortlisted and successful candidates will be published
on the URA website. Academic documents for the successful candidates will be
vetted and background checks conducted before they are considered for
appointment into the Authority. Any applicants found with forged academic
documents will be charged in the courts of law.
Deadline: 5th March 2019 at 11:59pm
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline




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