UN Senior Administrative /Finance Assistant Job Careers – United Nations High Commissioner for Refugees (UNHCR)

Organisation: United Nations High Commissioner for Refugees (UNHCR)
Position No.: 10030527
Vacancy Notice No.: 004/2019
Duty Station: Mbarara,
Uganda
Reports to: Head
of Office 
Position Grade: GL5        
About UNHCR:
The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
Job Summary: The
Senior Administrative/Finance Assistant will provide administrative assistance
to the immediate Head of the Office who is required to monitor the performance
of the incumbent to ensure that routine services and activities within the
administrative and finance domain are implemented. The Senior Admin/Finance
Assistant will supervise the all the drivers. and provide regular guidance.
S/he may liaise with local suppliers, banks and/or financial institutions on
routine subject matters under the direction of the supervisor
Key Duties and Responsibilities:  
  • The incumbent processes entitlements,
    issues of contracts and maintains various personnel records and files
  • Supports the recruitment of GS staff by
    evaluating candidate applications and conducting preliminary interviews
  • Assists in surveys on local cost of
    living, local salaries, housing rental and collecting the information on
    the above-mentioned. Processing requests for visas, identity cards,
    driving licences and other personnel related documents Prepare travel
    authorization and assist in the submission of travel claims
  • The jobholder attends meetings on day
    today admin. Matters administers the movement of local staff members,
    their attendance, leave plan, overtime, etc. Assists in the preparation of
    inventory records of non expendable equipment for submission to Hqs and
    takes care of stationary order
  • Maintains financial records and
    monitoring systems to record and reconcile expenditures, balances,
    payments, statements and other data for day to day transactions and
    reports
  • Provides support in preparing financial
    vouchers and monthly account
  • Selects and enters data from a wide
    variety of documents, verifying accuracy by checking sources, making
    necessary calculations and assuring inclusion of all relevant data
  • Assists in preparing admin. budget
    submission for entire year. maintains liaison with officials of local bank
    to obtain day to day information in exchange and interest rates, changes
    in procedures and regulations and matters pertaining to maintenance of
    office bank accounts.
  • Performs any other duties as required


Qualifications, Skills and Experience:
  • The ideal candidate for the United
    Nations UNHCR Senior Administrative/Finance Assistant job placement should
    have completed secondary education with / or equivalent technical or
    commercial school with certificate/training in Business Administration,
    Finance, Office Management, Human Resources or other related field.
  • At least five years’ experience relevant
    to the function Computer skills (MS Office and People Soft applications).
  • Fluency in English and working knowledge
    of another relevant UN language or local language (as applicable in the
    duty station).
  • Knowledge in UNHCR Admin and financial
    rules, procedures and processes Knowledge and working experience of MSRP
    (Peoplesoft)
  • Applicant should have competed the UNHCR
    learning programmes or specific training relevant to functions of the
    position.
  • Knowledge of another relevant UN or
    local languages.
How to Apply:
All interested
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
details.
Deadline: 17th January 2019
For more of the
latest jobs, please visit 
http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




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