UN Receiving and Inspection Assistant Jobs – United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)

Organization: United
Nations Organisation Stabilization Mission in the Democratic Republic of the
Congo (MONUSCO)
Duty Station: Entebbe,
Uganda
Job Opening Number: 19-Logistics and Supply Chain-MONUSCO-103065-J-Entebbe (M)
Reports to: Acquisition
Planning Officer
Job Grade:
FS5
About US:
Following the
signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic
Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda,
Uganda and Zimbabwe) in July 1999, the Security Council established the United
Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by
its resolution 1279 of 30 November 1999, initially to plan for the observation
of the ceasefire and disengagement of forces and maintain liaison with all
parties to the Ceasefire Agreement. Later in a series of resolutions, the
Council expanded the mandate of MONUC to the supervision of the implementation
of the Ceasefire Agreement and assigned multiple related additional tasks.
Job Summary:  The Acquisition Planning Assistant
participates in the business processes for acquisition of various services and
commodities (e.g. information technology and communications equipment,
vehicles, medical equipment and supplies, food rations, fuel, construction and
building maintenance materials, furniture and fixtures, stationary and office
supplies, accommodation and office equipment etc.) in accordance with the
Mission Acquisition Plan, to support the mission mandate. She/he will assist to
monitor the overall supply chain plan and perform acquisition planning
activities to ensure resources are used in an optimal way to meet customer
requirements.
Key Duties and Responsibilities: Within delegated authority, the Acquisition
Planning Assistant will be responsible for the following duties:
  • Assists in the preparation of the annual (draft) demand and
    acquisition plans prior to the budget formulation as part of the mission
    logistics planning process based on mission priorities;
  • Liaises with UN Global Service Centre (UNGSC) in Brindisi regarding
    the submission of the mission’s annual (both draft and final) demand and
    acquisition plans;
  • Liaises on all logistics needs in each mission location and assists
    in monitoring and tracking all aspects of the Mission’s supply chain to
    ensure that a continuous supply of goods and services are available to
    meet operational requirements;
  • Assists in forecasting the logistics requirements in the near and
    medium terms based on changing priorities and emergencies as related to
    the assigned categories, provides advance information of such requirements
    to the concerned stakeholders;
  • Monitors mission requisitions of the assigned categories to ensure
    purchase requests are based on forecasted acquisition plan;
  • Liaises with counterparts in other Missions and/or UNGSC on items
    availability prior to making decision to acquire new items either for
    replacement or additional requirement;
  • Oversees the extraction of spent data and generation of expenditure
    reports from computerized information system databases, including Umoja;
    Performs preliminary analysis of the extracted data and the reports
    generated, through review of stock holdings, consumption patterns,
    procurement cycle times, requirements and forecasts of internal and
    external customers, and highlights areas of concern for the attention of
    the Acquisition Planning Officer in order to ensure timely decision-making
    and minimize potential supply chain gaps.
  • Supervises the process for the preparation of budget performance
    submissions and finalization of budget performance reports, analyzing
    variances between approved budgets and actual expenditures, providing
    valid justifications for under/overspending.
  • Reviews acquisitions actions and monitors status of acquisition
    processes for all commodities and services of assigned categories
    including a full range of procurement and other supply chain matters and
    identifies ways to overcome obstacles when delivering goods. This includes
    liaising with mission technical units on the planning and coordination of
    transportation requirements, service contract requirements and maintenance
    plans of assigned services, Consolidation of inbound deliveries, ensuring
    that adequate lead times and sourcing options are taken into account in
    all requisitions.
  • Liaises with relevant sections with respect to the status of
    implementation of the demand and acquisition plans, and assists in the
    preparation of quarterly progress reports providing updates regarding the
    implementation of the mission’s demand and acquisition plans and timely
    submission thereof to UNGSC.
  • Implements the mission policies and procedures, Standard Operating
    procedures (SOPs), guidelines and instructions governing the demand and
    acquisition planning and requisitioning process.
  • Supervises and provides work direction and guidance to junior
    acquisition planning assistants and national GS staff; manages and
    coordinates the activities in his/her area of responsibility.
  • Performs other duties as required.
Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Organization
    Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)
    Receiving and Inspection Assistant job placement should hold a High School
    or equivalent diploma. Technical or vocational certificate in at least one
    of the following areas is required: logistics, supply chain management,
    business administration and procurement or related areas.
  • Qualifications in Microsoft systems will be an advantage.
  • At least eight (8) years of progressively responsible experience in
    supply chain, inventory management, logistics, procurement, administration
    or related area is required. Two years of work experience at the
    international level is required.
  • Experience providing logistics and supply chain support services in
    a volatile, conflict or post conflict environment is desirable.
  • Previous experience working with Enterprise Resource Planning (ERP)
    systems such as Umoja SAP or similar in the areas of scheduling, inventory
    control, procurement, and/or logistics processes is desirable.
  • Languages: Fluency
    in English (reading, oral and written) is required, working knowledge of
    French is desirable.
Competencies
Professionalism:
  • Demonstrated knowledge of and exposure to a substantive field of
    work in the areas of supply chain management, acquisition planning,
    warehousing, inventory management, distribution and procurement.
  • Shows pride in work and in achievements;
  • Demonstrates professional competence and mastery of subject matter;
  • Is conscientious and efficient in meeting commitments, observing
    deadlines and achieving results;
  • Is motivated by professional rather than personal concerns;
  • Shows persistence when faced with difficult problems or challenges;
  • Remains calm in stressful situations;
  • Takes responsibility for incorporating gender perspectives and
    ensuring the equal participation of women and men in all areas of work.
Planning &
Organizing:
  • Develops clear goals that are consistent with agreed strategies
  • Identifies priority activities and assignments; adjusts priorities
    as required
  • Allocates appropriate amount of time and resources for completing
    work
  • Foresees risks and allows for contingencies when planning
  • Monitors and adjusts plans and actions as necessary
  • Uses time efficiently
Client Orientation:
  • Considers all those to whom services are provided to be “clients ”
    and seeks to see things from clients’ point of view
  • Establishes and maintains productive partnerships with clients by
    gaining their trust and respect
  • Identifies clients’ needs and matches them to appropriate solutions
  • Monitors ongoing developments inside and outside the clients’
    environment to keep informed and anticipate problems
  • Keeps clients informed of progress or setbacks in projects
  • Meets timeline for delivery of products or services to client
NB: The
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably
qualified and interested Ugandan Nationals who wish to join the United Nations
Organisation Stabilization Mission in the Democratic Republic of the Congo,
MONUSCO in the aforementioned capacity are encouraged to apply online at the
link below.
Deadline: 26th January 2019
For more of the
latest jobs, please visit 
http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




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