UN Property Management Officer Job Vacancies – United Nations Regional Service Centre Entebbe (RSCE)

Job
Title:               
 Property
Management Officer
Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Job Opening Number: 19-Property and Asset Management-RSCE-109662-R-Entebbe (M)
Reports to: Chief
Strategic Planning Unit
Job Grade: P3
About RSCE:
The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
The Regional Service
Centre, as approved by the Member States, is owned, managed and staffed by the
regional missions it serves. This framework reinforces the existing missions’
chain of command structures and lines of authority in a manner that does not
create an additional layer between Headquarters and the regional missions. It
also ensures that staffing for RSC.
Key Duties and Responsibilities: Within delegated authority, the Property
Management Officer shall be responsible for the following duties:
  • Plans the property management
    operations, monitors progress through statistical analysis of database
    records and monthly progress reports for the Unit;
  • Monitors ongoing operations of the Unit,
    the regular site visits of field mission offices and physical inspections
    and verification of UN property;
  • Liaises with the Self Accounting Units,
    Procurement Section and Movement Control Section at the mission on matter
    related to Inventory Control, Receiving and Inspection as well as Disposal
    activities of UN Property;
  • Plans and supervises proper disposal of
    hazardous waste, of written-off property and of some commodities
    representing a risk to the environment, in order to avoid any pollution or
    contamination;
  • Oversees the maintenance of accurate and
    auditable records, in both hard and electronic format, for accountability
    of UN Property at the mission in conformance with Administrative
    Instructions, LDS/DFS guidelines and mission Property Management standard
    operating procedures;
  • Ensures proper utilization and
    enhancement, as required, of the established business intelligence and
    management tools to monitor and evaluate the overall progresses of the
    Mission’s property management activities;
  • Oversees the incoming shipments and
    ensures they are processed through Umoja and Receiving and Inspection
    reports are prepared in both Umoja and Galileo Inventory Management
    System; Monitors the Galileo Inventory Management database, ensuring that
    anomalies are identified in Discrepancy Reports and addressed immediately;
  • Oversees the preparation of periodic
    performance reports in line with the LSD quarterly reporting regime,
    reviews and ensures accuracy of data;
  • Prepares accurate and auditable
    statistical reports for management in missions and LSD/DFS and draft
    correspondence, as required;
  • Oversees the compilation and drafting
    the Standard Operating Procedures (SOP) and flow charts relating to all
    aspects of Property Management activities within the context of the
    overall mandate of the Section/Unit, including terms of reference and job
    descriptions for the Staff in the Unit;
  • Identifies issues and implement
    solutions to problematic areas related to Property Management.
  • Oversees the maintenance of the fixed
    assets register by recording information related to fixed assets, ensures
    accuracy and integrity of property records;
  • Ensures accurate tracking of existing
    fixed assets, implement and monitor the periodic physical verification
    process; Prepares and verifies periodic IPSAS financial reports on
    PP&E and Inventory (year-end reports, monthly reports), ensures timely
    submission as per the LSD Guidelines.
  • Performs any other duties as required


Qualifications, Skills and Experience:
  • The ideal candidate for the United
    Nations Regional Service Centre at Entebbe (RSCE) Property Management
    Officer job placement should hold an advanced university degree (Masters
    or equivalent) in Business Administration, Logistics Management, Supply
    Chain Management or related fields. A first-level university degree in
    combination with two years qualifying experience may be accepted in lieu
    of the advanced university degree.
  • At least five years of progressively
    responsible experience in property management, property control, and asset
    management is required.
  • Previous experience in support services
    and logistics/supply management would be an asset.
  • Experience gained in military or UN
    field operations is desirable.
  • Experience in a shared service centre is
    desirable.
  • Languages: fluency in English is required.
    Knowledge of French is desirable.
Competencies
  • Professionalism: Ability to manage a diverse range of
    property management services; Ability to apply analytical skills in a wide
    range of statistics on property management; Analytical capacity and proven
    business process management; Expert knowledge of the UN Financial
    Regulations and Rules; Demonstrated expertise in logistics/supply chain
    management. Shows pride in work and in achievements; demonstrates
    professional competence and mastery of subject matter; is conscientious
    and efficient in meeting commitments, observing deadlines and achieving
    results; is motivated by professional rather than personal concerns; shows
    persistence when faced with difficult problems or challenges; remains calm
    in stressful situations. Takes responsibility for incorporating gender
    perspectives and ensuring the equal participation of women and men in all
    areas of work.
  • Planning
    and Organizing: 
    Develops
    clear goals that are consistent with agreed strategies; identifies
    priority activities and assignments; adjusts priorities as required;
    allocates appropriate amount of time and resources for completing work;
    foresees risks and allows for contingencies when planning; monitors and
    adjusts plans and actions as necessary; uses time efficiently.
  • Accountability:  Takes ownership of all responsibilities
    and honours commitments; delivers outputs for which one has responsibility
    within prescribed time, cost and quality standards; operates in compliance
    with organizational regulations and rules; supports subordinates, provides
    oversight and takes responsibility for delegated assignments; takes
    personal responsibility for his/her own shortcomings and those of the work
    unit, where applicable.
NB: The
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably
qualified and interested candidates desiring to serve the United Nations
Regional Service Centre at Entebbe (RSCE) in the aforementioned capacity should
express their interest by visiting the UN recruitment website and clicking
Apply Now.
Deadline: 16th February 2019
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