The Ugandan Jobline

• Plans the property management
  operations, monitors progress through statistical analysis of database
  records and monthly progress reports for the Unit;
• Monitors ongoing operations of the Unit,
  the regular site visits of field mission offices and physical inspections
  and verification of UN property;
• Liaises with the Self Accounting Units,
  Procurement Section and Movement Control Section at the mission on matter
  related to Inventory Control, Receiving and Inspection as well as Disposal
  activities of UN Property;
• Plans and supervises proper disposal of
  hazardous waste, of written-off property and of some commodities
  representing a risk to the environment, in order to avoid any pollution or
  contamination;
• Oversees the maintenance of accurate and
  auditable records, in both hard and electronic format, for accountability
  of UN Property at the mission in conformance with Administrative
  Instructions, LDS/DFS guidelines and mission Property Management standard
  operating procedures;
• Ensures proper utilization and
  enhancement, as required, of the established business intelligence and
  management tools to monitor and evaluate the overall progresses of the
  Mission’s property management activities;
• Oversees the incoming shipments and
  ensures they are processed through Umoja and Receiving and Inspection
  reports are prepared in both Umoja and Galileo Inventory Management
  System; Monitors the Galileo Inventory Management database, ensuring that
  anomalies are identified in Discrepancy Reports and addressed immediately;
• Oversees the preparation of periodic
  performance reports in line with the LSD quarterly reporting regime,
  reviews and ensures accuracy of data;
• Prepares accurate and auditable
  statistical reports for management in missions and LSD/DFS and draft
  correspondence, as required;
• Oversees the compilation and drafting
  the Standard Operating Procedures (SOP) and flow charts relating to all
  aspects of Property Management activities within the context of the
  overall mandate of the Section/Unit, including terms of reference and job
  descriptions for the Staff in the Unit;
• Identifies issues and implement
  solutions to problematic areas related to Property Management.
• Oversees the maintenance of the fixed
  assets register by recording information related to fixed assets, ensures
  accuracy and integrity of property records;
• Ensures accurate tracking of existing
  fixed assets, implement and monitor the periodic physical verification
  process; Prepares and verifies periodic IPSAS financial reports on
  PP&E and Inventory (year-end reports, monthly reports), ensures timely
  submission as per the LSD Guidelines.
• Performs any other duties as required

• The ideal candidate for the United
  Nations Regional Service Centre at Entebbe (RSCE) Property Management
  Officer job placement should hold an advanced university degree (Masters
  or equivalent) in Business Administration, Logistics Management, Supply
  Chain Management or related fields. A first-level university degree in
  combination with two years qualifying experience may be accepted in lieu
  of the advanced university degree.
• At least five years of progressively
  responsible experience in property management, property control, and asset
  management is required.
• Previous experience in support services
  and logistics/supply management would be an asset.
• Experience gained in military or UN
  field operations is desirable.
• Experience in a shared service centre is
  desirable.
• Languages: fluency in English is required.
  Knowledge of French is desirable.

• Professionalism: Ability to manage a diverse range of
  property management services; Ability to apply analytical skills in a wide
  range of statistics on property management; Analytical capacity and proven
  business process management; Expert knowledge of the UN Financial
  Regulations and Rules; Demonstrated expertise in logistics/supply chain
  management. Shows pride in work and in achievements; demonstrates
  professional competence and mastery of subject matter; is conscientious
  and efficient in meeting commitments, observing deadlines and achieving
  results; is motivated by professional rather than personal concerns; shows
  persistence when faced with difficult problems or challenges; remains calm
  in stressful situations. Takes responsibility for incorporating gender
  perspectives and ensuring the equal participation of women and men in all
  areas of work.
• Planning
  and Organizing: Develops
  clear goals that are consistent with agreed strategies; identifies
  priority activities and assignments; adjusts priorities as required;
  allocates appropriate amount of time and resources for completing work;
  foresees risks and allows for contingencies when planning; monitors and
  adjusts plans and actions as necessary; uses time efficiently.
• Accountability:  Takes ownership of all responsibilities
  and honours commitments; delivers outputs for which one has responsibility
  within prescribed time, cost and quality standards; operates in compliance
  with organizational regulations and rules; supports subordinates, provides
  oversight and takes responsibility for delegated assignments; takes
  personal responsibility for his/her own shortcomings and those of the work
  unit, where applicable.

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