UN Property Management Assistant Job Placements – United Nations Regional Service Centre Entebbe (RSCE)

Job
Title:               
 Property
Management Assistant
Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Job Opening Number: RSCE/GJO/PMU/004/01-2019
Reports to: Chief
of Unit
Job Grade: GS-6
About RSCE:
The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
The Regional Service
Centre, as approved by the Member States, is owned, managed and staffed by the
regional missions it serves. This framework reinforces the existing missions’
chain of command structures and lines of authority in a manner that does not
create an additional layer between Headquarters and the regional missions. It
also ensures that staffing for RSC.
Key Duties and Responsibilities:  Within
delegated authority, the Property Management Assistant will carry out the
following duties:
  • Assists in receiving all deliveries of mission supplies;
  • Conducts physical inspections and quality control of mission United
    Nations Property to ensure that all items are accounted for and in
    serviceable condition;
  • Interacts with other property management stakeholders and providers
    of services, Self- Accounting Units, Procurement Section, Joint Logistics
    Operations Center, and Local Property Survey Boards, as appropriate;
  • Prepares and submits R&l reports, discrepancy reports, and
    disposal reports for the unit chiefs approval, where applicable;
  • Identifies anomalies and/or discrepancies and the details thereof,
    or any other reason for rejection and records in Damage Discrepancy
    Reports (DDR), posted on the system and presented to R&I supervisor
    and Procurement for immediate action;
  • Processes Goods Receipt reports in Umoja and R&I Reports in
    Galileo Inventory Management System; 
  • Maintains daily accurate and auditable property records in
    electronic inventory management system for property control and
    accountability in conformance with administrative instructions,
    guidelines, manuals and SOPs;
  • Updates all physical verification records and data entry in the
    Galileo system;
  • Assists stakeholders in application of property management policies
    and procedures to meet organizational standards and goals set up in the
    DFS Directives, LSD Guidelines, mission’s SOPs and KPIs;
  • Produces Business Object reports on monthly basis and when requested
    by supervisor
  • Drafts statements of requirements for contracts and services for
    disposal;
  • Assists in monitoring the execution of contracts for the disposal of
    property and supplies, including all types of waste material;
  • Assist SAUs in preparation of equipment write-offs and processing of
    write-off cases through relevant property survey boards;
  • Assists in carrying out Board of Survey as and when required;
  • Prepares statistical analysis and trend analysis on United Nations
    property;
  • Supervises, trains and provides guidance to the team members;
  • Reviews reports and makes recommendations.
  • Performs other duties, as required.


Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Regional Service Centre
    at Entebbe (RSCE) Property Management Assistant job placement should hold
    a High school diploma or recognized equivalent. A technical or
    vocational qualification in property management or procurement is
    desirable.
  • At least seven (7) years of progressively responsible experience in
    the field of property management, inventory control, logistics,
    procurement or other related fields is required.
  • Experience working within an international organization or
    non-governmental organization – in a conflict or post-conflict setting is
    desirable.
  • Experience in a shared service center is desirable
  • Working experience in a multicultural and/or international work
    environment is desirable.
  • Valid national driving license is desirable
  • Inventory management system knowledge is an advantage
  • Experience in weight and balance calculations, preparation and
    handling of cargo pallets for air and ground transportation is an
    advantage
  • Computer literacy in word processing, spreadsheets is an advantage
  • Operator licenses for forklift and/ or other Material Handling
    Equipment (MHE) are an advantage.
  • Languages: fluency in oral and written
    English is required.
Competencies:
  • Professionalism: Shows pride in work and in achievements; demonstrates professional
    competence and mastery of subject matter; is conscientious and efficient
    in meeting commitments, observing deadlines and achieving results; is
    motivated by professional rather than personal concerns; shows persistence
    when faced with difficult problems or challenges; remains calm in
    stressful situations.
  • Planning & Organizing: Develops clear goals that are consistent with agreed strategies;
    identifies priority activities and assignments; adjusts priorities as
    required; allocates appropriate amount of time and resources for
    completing work; foresees risks and allows for contingencies when
    planning; monitors and adjusts plans and actions as necessary; uses time
    efficiently.
  • Client Orientation:
    Considers all those to whom services are provided to be
    “clients” and seeks to see things from clients’ point of view;
    Establishes and maintains productive partnerships with clients by gaining
    their trust and respect; Identifies clients’ needs and matches them to
    appropriate solutions; Monitors ongoing developments inside and outside
    the clients’ environment to keep informed and anticipate problems; Keeps
    clients informed of progress or setbacks in projects; Meets timeline for
    delivery of products or services to client.
NB: The
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified
and interested Ugandan candidates should send their applications with the
following documents:
  • The United Nations Personal History form
    (P-11), Download Here;
    This should be signed
  • Proof of required academic certificates
    i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
  • Latest performance evaluation reports /
    appraisals
The applicants with
the completed documents are strongly encouraged to apply via e-mail and must
include the Vacancy Announcement Number (check beginning of this advert) and
Job Title to: rsce2-recruitment@un.org
Deadline: 8th February 2019
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