UN Programme Assistant Job Careers – United Nations Women (UNW)

Job
Title:        
 Programme
Assistant
Organization: United
Nations Women (UNW)
Duty Station: Kampala,
Uganda
Reports to: Deputy
Representative
About US:
The UN Women,
grounded in the vision of equality enshrined in the Charter of the United Nations,
works for the elimination of discrimination against women and girls; the
empowerment of women; and the achievement of equality between women and men as
partners and beneficiaries of development, human rights, humanitarian action
and peace and security. Placing women’s rights at the centre of all its
efforts, the UN Women leads and coordinates the United Nations system-wide
efforts to ensure that commitments on gender equality and gender mainstreaming
translate into action. It provides strong and coherent leadership and technical
advice in support of Member States’ priorities and efforts, building effective
partnerships with civil society and other relevant actors.
Job Summary:   The Programme Assistant works with and
provides support to the members of the Programme Team in the development and
implementation of effective programmes consistent with UN Women rules and
regulations.  S/he provides programme,
administrative, and logistical assistance to the team for the smooth programme
implementation.
Key Duties and Responsibilities: 
Provide
administrative and logistical support to the formulation and management of
programmes:
  • Provide administrative support in the preparation of programme work
    plans, budgets, and proposals on programme implementation arrangements,
    including tracking the delivery of funds;
  • Provide administrative support to the executing agencies /
    responsible parties on routine delivery and reporting of programme
    supported activities and finances;
  • Provide administrative support for the audit of programmes/ projects
    and support implementation of audit recommendations;
  • Identify sources and gather and compile data and information for the
    preparation of documents, guidelines, speeches and position papers, in
    collaboration with the Programme team.
Provide
administrative support to the financial management of the Programme Unit:
  • Create projects in Atlas, prepare budget revisions, revise project
    awards and status; and determine unutilized funds and the operational and
    financial close of a project;
  • Provide administrative support in monitoring and preparation of
    budget and the finances of programmes/projects, and in the preparation of
    FACE forms;
  • Prepare non-PO vouchers for development projects;
  • Process payment for consultants, as delegated;
  • Create requisitions in Atlas for development projects; register good
    receipts in Atlas.
Provide
administrative support to the Programme Unit:
  • Undertake all logistical, administrative and financial arrangements
    for organization for meetings, workshops, events, and missions;
  • Make travel arrangements for the Programme Team, including travel
    requisitions and claims;
  • Draft minutes in meetings, as delegated;
  • Assemble briefing materials and prepare power-point and other
    presentations, in collaboration with the Programme team;
  • Organize and coordinate filing of documents; maintain mailing lists.
Provide
administrative support to resource mobilization:
  • Organize, compile, and process documentation and information from
    donors, and programme team as inputs to various databases and documents.
Facilitation of
knowledge building and knowledge sharing:
  • Provide administrative support to the organization of training for
    the office staff and partners on programme and operations related issues.
Key Performance Indicators:
  • Timely and accurate administrative and logistical support to events,
    workshops, and missions;
  • Full compliance of administrative activities with UN Women rules,
    regulations, policies and procedures;
  • Timely and accurate tracking of data for Uganda office management
    and donor purposes;
  • Quality maintenance of internal systems and files;
  • Quality and timely support to programme team.


Qualifications, Skills and Experience:
  • The ideal applicant for the United Nations UN WOMEN Programme
    Assistant job opportunity must have completed secondary education.
    Bachelor’s degree in Business or Public Administration is an asset.
  • Five years of progressively responsible experience in administrative
    or programme management/support;
  • Experience in working in a computer environment using multiple
    office software packages;
  • Experience in the use of ATLAS is an asset;
  • Experience in supporting a team is an asset.
  • Language: Fluency
    in English is required; Knowledge of the other UN official working
    language is an asset.
Competencies
Core Values:
  • Respect for Diversity;
  • Integrity;
  • Professionalism.
Core Competencies:
  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.
Functional Competencies:
  • Knowledge of programme management;
  • Ability to create, edit and present information in clear and
    presentable formats;
  • Ability to manage data, documents, correspondence and reports
    information and workflow;
  • Good financial and budgeting skills;
  • Good IT skills.
NB:
The United Nations does not charge a fee at any stage of the recruitment
process (Application, interview meeting, processing, or training). The United
Nations does not concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably
qualified and interested candidates desiring to serve the United Nations Women
(UN Women) in the aforementioned capacity should express their interest by
visiting the UN recruitment website and clicking Apply Now.
Deadline: 4th February 2019
For more of the
latest jobs, please visit 
http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




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