The Ugandan Jobline

• Provide administrative support in the preparation of programme work
  plans, budgets, and proposals on programme implementation arrangements,
  including tracking the delivery of funds;
• Provide administrative support to the executing agencies /
  responsible parties on routine delivery and reporting of programme
  supported activities and finances;
• Provide administrative support for the audit of programmes/ projects
  and support implementation of audit recommendations;
• Identify sources and gather and compile data and information for the
  preparation of documents, guidelines, speeches and position papers, in
  collaboration with the Programme team.

• Create projects in Atlas, prepare budget revisions, revise project
  awards and status; and determine unutilized funds and the operational and
  financial close of a project;
• Provide administrative support in monitoring and preparation of
  budget and the finances of programmes/projects, and in the preparation of
  FACE forms;
• Prepare non-PO vouchers for development projects;
• Process payment for consultants, as delegated;
• Create requisitions in Atlas for development projects; register good
  receipts in Atlas.

• Undertake all logistical, administrative and financial arrangements
  for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Programme Team, including travel
  requisitions and claims;
• Draft minutes in meetings, as delegated;
• Assemble briefing materials and prepare power-point and other
  presentations, in collaboration with the Programme team;
• Organize and coordinate filing of documents; maintain mailing lists.

• Organize, compile, and process documentation and information from
  donors, and programme team as inputs to various databases and documents.

• Provide administrative support to the organization of training for
  the office staff and partners on programme and operations related issues.

• Timely and accurate administrative and logistical support to events,
  workshops, and missions;
• Full compliance of administrative activities with UN Women rules,
  regulations, policies and procedures;
• Timely and accurate tracking of data for Uganda office management
  and donor purposes;
• Quality maintenance of internal systems and files;
• Quality and timely support to programme team.

• The ideal applicant for the United Nations UN WOMEN Programme
  Assistant job opportunity must have completed secondary education.
  Bachelor’s degree in Business or Public Administration is an asset.
• Five years of progressively responsible experience in administrative
  or programme management/support;
• Experience in working in a computer environment using multiple
  office software packages;
• Experience in the use of ATLAS is an asset;
• Experience in supporting a team is an asset.
• Language: Fluency
  in English is required; Knowledge of the other UN official working
  language is an asset.

• Respect for Diversity;
• Integrity;
• Professionalism.

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

• Knowledge of programme management;
• Ability to create, edit and present information in clear and
  presentable formats;
• Ability to manage data, documents, correspondence and reports
  information and workflow;
• Good financial and budgeting skills;
• Good IT skills.

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