UN Logistics Assistant (Commodity Accounting) Job Careers – United Nations World Food Programme (WFP)

Job
Title:             
 Logistics Assistant
(Commodity Accounting)
Organization: United
Nations World Food Programme (WFP)
Duty Station: 
Kampala, Uganda
Grade: SC5
Reports to: Logistics
Officer
About US:
The UN World Food
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.
Job Summary:   The Logistics Assistant (Commodity
Accounting) will take responsibility for completion of a range of processes and
activities requiring some interpretation of standard guidelines/practices for
all assistance modalities for both WFP and logistics common services.
Key Duties and Responsibilities: 
  • Provide commodity accounting support to WFP Supply Chain operations
    and activities, following standard processes and contributing,
    directly/indirectly, to the effective delivery of food assistance;
  • Monitor inventory management processes to track trends and account
    for the inventory status;
  • Offer support to Gulu warehouse staff for commodity accounting data
    quality and integrity;
  • Identify, resolve and/or provide solutions and recommendations on
    queries/requests for commodity accounting support using Logistics
    Execution Support System(LESS) to ensure timely and accurate resolution of
    queries with excellent client service mind-set;
  • Identify and provide leadership in continuous LESS data verification
    and reconciliation to ensure excellent data quality required for real time
    reports;
  • Collect and compile data, produce and/or contribute to reports (e.g.
    Outstanding delivery Report, MMC report, Physical Inventory Status report,
    Losses report, Warehouse Management report, Consolidated Delivery report)
    and ensure information accuracy in corporate systems to support informed
    decision making;
  • Monitor data quality and take corrective measures to rectify wrongly
    captured transactions and ensure downtime is kept to a minimum;
  • Participate in the reconciliation of LESS and COMET (a WFP corporate
    database) transactions and ensure accurate and matching postings for both
    data processing systems;
  • Assist in the reconciliation and follow up on the monthly physical
    inventories;
  • Review and manage the recorded transactions for both warehouse and
    transport planning, ensuring compliance to corporate systems requirements;
  • Responsible for conducting reconciliation exercises with warehouses
    to ensure that LESS records are matching with warehouse records;


Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UN World Food Programme
    (WFP) Business Support Assistant (Data) job placement should hold a
    university degree obtained from a recognized education institution in any
    of the following areas: Logistics and Transport, Supplies Management,
    Business Administration, Procurement, Engineering or any other related
    area;
  • A minimum of five years of professional working experience in
    logistics in a fast-paced environment in the areas of maintaining a
    logistics database, running queries on on-going shipments, pipeline
    information, insurance claims, inventory management, service provider
    contracts administration and execution, compilation of contract
    documentation and budget monitoring and reporting;
  • Possession of professional qualifications such as CILT is an added
    advantage;
  • Previous experience using corporate systems to monitor ongoing
    shipments, pipeline information, insurance claims, and food stock.
  • Experience analysing data (on commodities, funds, etc.) and drafting
    reports.
  • Experience in measuring service providers’ performance against set
    KPIs.
  • Experience in assisting the preparation of contract documentation.
  • Experience in providing technical business support in corporate
    systems.
  • Proficiency in both oral and written English;
Competencies:
  • Supply Chain Management and Optimization: Displays aptitude at monitoring and
    reporting on supply chain operations to enable teams to efficiently assess
    the performance and sustainability of current networks.
  • Planning, Project & Resource Management: Supports the planning, forecasting &
    resource management efforts of own team by collecting data from diverse
    sources.
  • Information Management & Reporting: Collates accurate and timely information
    and data to enable informed decision making on reporting within individual
    unit and consequently the greater humanitarian community.
  • Market Analysis, Contracting and Operational Execution: Ability to collect and collate necessary
    information to enable WFP to make informed operational decisions.
  • Warehouse and Inventory Management: Demonstrates ability to implement
    operational warehouse procedures and normative guidance in order to manage
    WFP’s warehouse, handle inventory effectively through corporate systems,
    and ensure loss mitigation.
  • Technical Assistance and Coordination: Demonstrates awareness of the importance
    of technical assistance and coordination with key stakeholders and an
    ability to carry out logistics activities, respecting individual mandates
    and programme priorities.
NB: Female
applicants and qualified applicants from developing countries are especially
encouraged to apply
How to Apply:
All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
Deadline: 27th January 2019
For more of the
latest jobs, please visit 
http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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