UN Information Systems Assistant Jobs – United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)

Organization: United
Nations Organisation Stabilization Mission in the Democratic Republic of the
Congo (MONUSCO)
Duty Station: Entebbe,
Uganda
Job Opening Number: 19-Information Management Systems-MONUSCO-103060-J-Entebbe (M)
Reports to: Acquisition
Planning Officer
Job Grade:
FS4
About US:
Following the
signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic
Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda,
Uganda and Zimbabwe) in July 1999, the Security Council established the United
Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by
its resolution 1279 of 30 November 1999, initially to plan for the observation
of the ceasefire and disengagement of forces and maintain liaison with all
parties to the Ceasefire Agreement. Later in a series of resolutions, the
Council expanded the mandate of MONUC to the supervision of the implementation
of the Ceasefire Agreement and assigned multiple related additional tasks.
Job Summary:   The Information Systems Assistant takes part
in demand/acquisition planning and the requisitioning processes of significant
complexity related to the worldwide procurement of diverse services and
commodities (e.g. information technology and communication equipment, vehicles,
medical equipment and supplies, food rations, fuel, construction and building
maintenance materials, stationery and office supplies etc.) in accordance with
the Mission Demand/Acquisition Plans and in support of the mission mandate.
She/he will assist in monitoring the overall supply chain plan, raise
requisitions/shopping carts, and follow up with technical units regarding the
technical specifications for the requirements, e.g. Statement of Work (SOW),
Terms of Reference (TOR), etc. to ensure resources are used in an optimal way
to meet client
Key Duties and Responsibilities:  Within
delegated authority, the Requisitions Assistant will be responsible for the
following duties:
  • Prepares demand/acquisition plans and requisitions for diverse
    services and commodities (e.g. information technology and communication
    equipment, vehicles, medical equipment and supplies, food rations, fuel,
    construction and building maintenance materials, furniture and fixtures,
    stationery and office supplies etc.) in a timely manner in accordance with
    the mission’s acquisition plan and monitors status of requisitioning and
    procurement processes of assigned categories;
  • Prioritizes requisition preparation as per guidance of Requisitions
    Officer, taking into an account changing priorities and emergencies,
    resulting into an optimal delivery schedule to meet mission’s
    requirements;
  • Liaises with counterparts in demand/acquisition planning unit or
    UNGSC on items availability prior to raising requisitions to acquire new
    items and raises internal (transfer) orders for items to be supplied from
    existing inventory of Strategic Deployment Stock (SDS) or surplus stock in
    other missions.
  • Maintains relevant databases and files to keep track of any
    contractual agreements, and updates the various stakeholders regarding the
    assigned categories;
  • Selects correct items from the Material Master when raising shopping
    carts to buy items from catalogues related to global or regional systems
    contracts;
  • Prepares requisitions for service contracts requirements and
    maintenance plans in accordance with the contract terms;
  • Verifies that all requisitions for goods have accompanying
    requisitions for freight forwarding, as appropriate, and includes
    guidelines for suppliers for detailed packing instructions and delivery
    plan by destination;
  • Applies adequate lead times from requisitioning so that realistic
    foreseen delivery dates are duly inserted in the requisitions; also
    ensures that all requisitions are in compliance with contract terms and
    agreed delivery schedules;
  • Works in close collaboration with internal stakeholders, such as the
    technical units within Service Delivery and Supply Chain
    Services/Sections, and assists in the preparation of the technical
    specifications, e.g. Statements of Work (SOWs), Terms of Reference (TOR),
    etc. for various services and commodities not available from existing
    stock or systems contracts, ensuring completeness of the requirement and
    technical evaluation criteria;
  • Liaises with Procurement Section regarding the procurement process
    for raised requisitions, contributes to the development of the Source
    Selection Plan and maintains relevant internal databases and overviews to
    keep track of outstanding requisitions and keeps the various stakeholders
    informed of their status;
  • Alerts Requisitions Officer and acquisition planning unit of any
    recurring or duplicated requirements to optimize the requisitioning and
    supply chain management process;
  • Implements mission policies and procedures, including Standard
    Operating Procedures (SOPs), guidelines and instructions, governing the
    requisitioning and procurement process;
  • Implements internal control systems including maintenance of
    accurate and complete accounting, reporting and all electronic/hard copy
    records for quality control purposes and ensure proper audit trail;
  • Provides work direction and guidance to national GS staff; manages
    and coordinates the activities in his/her area of responsibility.
  • Performs other duties as requested by the Requisitions Officer.


Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Organization Stabilization
    Mission in the Democratic Republic of the Congo (MONUSCO) Information
    Systems Assistant job placement should hold a High School or equivalent
    diploma. Technical or vocational certificate in at least one
    of the following areas is required: logistics, supply chain management,
    business administration and procurement or related areas. Qualifications
    in Microsoft systems will be an advantage.
  • At least six (6) years of progressively responsible experience in
    supply chain, inventory management, logistics, procurement, administration
    or related area is required.
  • Previous exposure and experience in providing logistics and supply
    chain support services in a volatile, conflict or post conflict
    environment is desirable.
  • Experience working with Enterprise Resource Planning (ERP) systems
    such as UMOJA SAP or similar in the areas of scheduling, inventory
    control, procurement and/or logistics processes is desirable.
  • Experience working with Microsoft office, such as Excel and Word is
    desirable.
  • Languages: fluency
    in English is required, working knowledge of French is desirable.
Competencies
Professionalism:
  • Demonstrated knowledge of and exposure to a substantive field of
    work in the areas of supply chain management, requisitioning, warehousing,
    inventory management, distribution and procurement.
  • Shows pride in work and in achievements;
  • Demonstrates professional competence and mastery of subject matter;
  • Is conscientious and efficient in meeting commitments, observing
    deadlines and achieving results;
  • Is motivated by professional rather than personal concerns;
  • Shows persistence when faced with difficult problems or challenges;
  • Remains calm in stressful situations;
  • Takes responsibility for incorporating gender perspectives and
    ensuring the equal participation of women and men in all areas of work.
Planning &
Organizing:
  • Develops clear goals that are consistent with agreed strategies
  • Identifies priority activities and assignments; adjusts priorities
    as required
  • Allocates appropriate amount of time and resources for completing
    work
  • Foresees risks and allows for contingencies when planning
  • Monitors and adjusts plans and actions as necessary
  • Uses time efficiently
Client Orientation:
  • Considers all those to whom services are provided to be “clients ”
    and seeks to see things from clients’ point of view
  • Establishes and maintains productive partnerships with clients by
    gaining their trust and respect
  • Identifies clients’ needs and matches them to appropriate solutions
  • Monitors ongoing developments inside and outside the clients’
    environment to keep informed and anticipate problems
  • Keeps clients informed of progress or setbacks in projects
  • Meets timeline for delivery of products or services to client
NB: The
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably
qualified and interested Ugandan Nationals who wish to join the United Nations
Organisation Stabilization Mission in the Democratic Republic of the Congo,
MONUSCO in the aforementioned capacity are encouraged to apply online at the
link below.
Deadline: 26th January 2019
For more of the
latest jobs, please visit 
http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




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