The Ugandan Jobline

• Prepares demand/acquisition plans and requisitions for diverse
  services and commodities (e.g. information technology and communication
  equipment, vehicles, medical equipment and supplies, food rations, fuel,
  construction and building maintenance materials, furniture and fixtures,
  stationery and office supplies etc.) in a timely manner in accordance with
  the mission’s acquisition plan and monitors status of requisitioning and
  procurement processes of assigned categories;
• Prioritizes requisition preparation as per guidance of Requisitions
  Officer, taking into an account changing priorities and emergencies,
  resulting into an optimal delivery schedule to meet mission’s
  requirements;
• Liaises with counterparts in demand/acquisition planning unit or
  UNGSC on items availability prior to raising requisitions to acquire new
  items and raises internal (transfer) orders for items to be supplied from
  existing inventory of Strategic Deployment Stock (SDS) or surplus stock in
  other missions.
• Maintains relevant databases and files to keep track of any
  contractual agreements, and updates the various stakeholders regarding the
  assigned categories;
• Selects correct items from the Material Master when raising shopping
  carts to buy items from catalogues related to global or regional systems
  contracts;
• Prepares requisitions for service contracts requirements and
  maintenance plans in accordance with the contract terms;
• Verifies that all requisitions for goods have accompanying
  requisitions for freight forwarding, as appropriate, and includes
  guidelines for suppliers for detailed packing instructions and delivery
  plan by destination;
• Applies adequate lead times from requisitioning so that realistic
  foreseen delivery dates are duly inserted in the requisitions; also
  ensures that all requisitions are in compliance with contract terms and
  agreed delivery schedules;
• Works in close collaboration with internal stakeholders, such as the
  technical units within Service Delivery and Supply Chain
  Services/Sections, and assists in the preparation of the technical
  specifications, e.g. Statements of Work (SOWs), Terms of Reference (TOR),
  etc. for various services and commodities not available from existing
  stock or systems contracts, ensuring completeness of the requirement and
  technical evaluation criteria;
• Liaises with Procurement Section regarding the procurement process
  for raised requisitions, contributes to the development of the Source
  Selection Plan and maintains relevant internal databases and overviews to
  keep track of outstanding requisitions and keeps the various stakeholders
  informed of their status;
• Alerts Requisitions Officer and acquisition planning unit of any
  recurring or duplicated requirements to optimize the requisitioning and
  supply chain management process;
• Implements mission policies and procedures, including Standard
  Operating Procedures (SOPs), guidelines and instructions, governing the
  requisitioning and procurement process;
• Implements internal control systems including maintenance of
  accurate and complete accounting, reporting and all electronic/hard copy
  records for quality control purposes and ensure proper audit trail;
• Provides work direction and guidance to national GS staff; manages
  and coordinates the activities in his/her area of responsibility.
• Performs other duties as requested by the Requisitions Officer.

• The ideal candidate for the United Nations Organization Stabilization
  Mission in the Democratic Republic of the Congo (MONUSCO) Information
  Systems Assistant job placement should hold a High School or equivalent
  diploma. Technical or vocational certificate in at least one
  of the following areas is required: logistics, supply chain management,
  business administration and procurement or related areas. Qualifications
  in Microsoft systems will be an advantage.
• At least six (6) years of progressively responsible experience in
  supply chain, inventory management, logistics, procurement, administration
  or related area is required.
• Previous exposure and experience in providing logistics and supply
  chain support services in a volatile, conflict or post conflict
  environment is desirable.
• Experience working with Enterprise Resource Planning (ERP) systems
  such as UMOJA SAP or similar in the areas of scheduling, inventory
  control, procurement and/or logistics processes is desirable.
• Experience working with Microsoft office, such as Excel and Word is
  desirable.
• Languages: fluency
  in English is required, working knowledge of French is desirable.

• Demonstrated knowledge of and exposure to a substantive field of
  work in the areas of supply chain management, requisitioning, warehousing,
  inventory management, distribution and procurement.
• Shows pride in work and in achievements;
• Demonstrates professional competence and mastery of subject matter;
• Is conscientious and efficient in meeting commitments, observing
  deadlines and achieving results;
• Is motivated by professional rather than personal concerns;
• Shows persistence when faced with difficult problems or challenges;
• Remains calm in stressful situations;
• Takes responsibility for incorporating gender perspectives and
  ensuring the equal participation of women and men in all areas of work.

• Develops clear goals that are consistent with agreed strategies
• Identifies priority activities and assignments; adjusts priorities
  as required
• Allocates appropriate amount of time and resources for completing
  work
• Foresees risks and allows for contingencies when planning
• Monitors and adjusts plans and actions as necessary
• Uses time efficiently

• Considers all those to whom services are provided to be “clients ”
  and seeks to see things from clients’ point of view
• Establishes and maintains productive partnerships with clients by
  gaining their trust and respect
• Identifies clients’ needs and matches them to appropriate solutions
• Monitors ongoing developments inside and outside the clients’
  environment to keep informed and anticipate problems
• Keeps clients informed of progress or setbacks in projects
• Meets timeline for delivery of products or services to client

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