UN Finance Associate Jobs – United Nations Women (UNW)

Job
Title:        
 Finance
Associate
Organization: United
Nations Women (UNW)
Duty Station: Kampala,
Uganda
Reports to: Operations
Manager
About US:
The UN Women,
grounded in the vision of equality enshrined in the Charter of the United
Nations, works for the elimination of discrimination against women and girls;
the empowerment of women; and the achievement of equality between women and men
as partners and beneficiaries of development, human rights, humanitarian action
and peace and security. Placing women’s rights at the centre of all its
efforts, the UN Women leads and coordinates the United Nations system-wide
efforts to ensure that commitments on gender equality and gender mainstreaming
translate into action. It provides strong and coherent leadership and technical
advice in support of Member States’ priorities and efforts, building effective
partnerships with civil society and other relevant actors.
Job Summary:  The Finance Associate is responsible for the
execution of a wide range of financial services and administrative processes in
the Country Office (CO), ensuring timeliness, efficiency and transparent use of
financial resources and delivery of services in accordance with organizational
financial rules, regulations, policies, procedures and approved allocations.
The Finance Associate promotes a client-oriented approach consistent with UN
Women rules and regulations, standard practices and guidelines. The Finance
Associate works in close collaboration with the Operations Team in the Country
Office as well as with the Operations and Programme teams in UN Women HQ for
solving complex finance-related issues and information delivery.
Key Duties and Responsibilities: 
Implement financial
strategies, and adapt processes and procedures in full compliance of UN Women
rules, regulations, policies, and recording and reporting systems:
  • Perform duties in full compliance with UN Women financial
    regulations and rules, policies and standard operating procedures,
    including internal controls;
  • Keep abreast of and ensure full compliance with amendments to
    International Public-Sector Accounting Standards (IPSAS);
  • Review and verify financial transactions, activities, and
    documentation; taking corrective actions as needed and reporting any
    unusual activities;
  • Monitor financial exceptions reports for unusual activities or
    transaction, investigate anomalies and report to the supervisor
    conclusions and/or present recommendations for actions/decisions;
  • Collect, verify and present information and data for use in the
    planning of financial resources and the formulation of the Regional Office
    (RO) programme work plans, budgets, proposals on implementation
    arrangements and execution modalities;
  • Provide assistance in Annual Work Plan entry in Results Management System
    (RMS) as required.
  • Provide advice and recommend solutions to a wide range of financial
    issues;
  • Monitor the proper functioning of the financial resources management
    system for office and programmatic budgets and resources;
  • Implement and monitor cost saving and reduction strategies;
  • Review with Budget owners and Project Managers, in line with
    Month-end Closure Checklist, the Project Delivery Status Reports and
    investigate any overspend;
  • Respond to instructions from the Deputy Director of Financial Management
    or Finance Section in relation to financial transactions.  Undertake timely corrective actions as
    requested by Finance Section to resolve financial data issues or provide
    information;
  • Participate as a member of the Regional office team in the internal
    and external audits of the Regional Office or Country Offices in the
    region
  • Follow-up on audit recommendations to monitor implementation of
    corrective actions;
  • Actively promote a client-oriented finance service to Regional
    office and Country offices.
Prepare and
administer the CO budgets in full compliance of UN Women rules, regulations,
policies, and recording and reporting systems:
  • Formulate the budget, control allotments, monitor expenditures, and
    prepare revisions according to the needs of the CO;
  • Track the appropriate and timely use of financial resources;
  • Prepare cost recovery documents or bills for the services provided
    by UN Women to other programmes or organizations;
  • Create projects in Atlas, prepare budget revisions, revise project
    awards and status; and determine unutilized funds
  • Ensure the maintenance of the control mechanism for development
    projects through monitoring budgets preparation and modifications and
    budgetary status;
  • Maintain internal expenditure control system;
  • Undertake corrective actions on un-posted vouchers, including
    vouchers with budget check errors, match exceptions and unapproved
    vouchers. Frequently review and investigate payment vouchers which are in
    error; and respond to CO requests to resolve financial data issues;
  • Prepare VAT reimbursements with adequate documentation support, as
    necessary;
  • Input data in Atlas and monitor status. Keep stakeholders and
    clients informed for timely action and/or decisions;
  • Manage petty cash fund;
  • Assist Project Managers with budget re-phrasal as required.
Provide finance
support to the Programme and Operations teams:
  • Review accounts receivables for UN Women projects and follow-up with
    project managers and finance section at regional office and/or
    headquarters on contributions, deposits creation in Atlas and their
    application to AR pending items;
  • Prepare PO and non-PO vouchers for development projects;
  • Prepare General Ledger journal entries (GLJEs) from proper
    supporting documents authorized by the budget owners and project managers;
  • Review transactions in Atlas, ensure payroll, travel claims, MPOs,
    and other entitlements are processed;
  • Monitor the setup of budgets in ATLAS to ensure they are in
    accordance with budgets agreed with donors and are input into ATLAS at the
    detailed Activity ID level;
  • Monitor each month over-expenditure of budgets and follow up with
    Budget Owner;
  • Monitor regularly transactions posted to projects ensuring actual
    expenditure has been recorded against correct budget category and
    activity, take timely corrective actions as required;
  • Maintain proper follow up of advances to implementing partners,
    review their financial reports together with project managers;
  • Monitor the financial status and under the guidance of the RO
    Finance Specialist implement control mechanisms for management/development
    projects;
  • Monitor and proper follow up of all the financial items in Month-end
    and Year-end closure instructions status and under the guidance of the
    Operations Manager, take correction actions as required;
  • Keep stakeholders and clients informed for timely actions/decisions
    and review status reports for quality control;
  • Provide information inputs to financial reports for Country Office,
    HQ Finance and stakeholders;
  • Finalize mandated financial reports to donors and other clients and
    stakeholders;
  • Associate revenue and expenditure in commitment control for non-core
    projects.
  • Provide inputs and take necessary actions to facilitate timely
    financial project closure;
  • Support financial donor reporting by providing timely information
    and taking necessary actions as required by UN Women Virtual Global
    Service Centre for financial donor reporting.
  • Assist with preparation for Audit of Projects and Partners by third
    party audit firm.  Follow-up and/or
    take action on audit recommendations to ensure implementation of
    corrective actions. Assist in reviewing the audit reports on NGO executed
    projects.
Provide
administrative support to Resource Mobilization:
  • Compile and process information from donors, CO, and programme team,
    as inputs to various databases and documents.
  • Prepare drafts for cost sharing agreements including conditions of
    contributions within resource mobilization efforts, adhering to standard
    agreements where possible. Follow up on contributions within the CO
    resource mobilization efforts.
Facilitate
knowledge building and knowledge sharing:
  • Conduct training and/or helping organize training events and
    activities;
  • Collect and compile lessons learned and best practices in financial
    management and services. Disseminate to clients and stakeholders as
    appropriate to build capacity and knowledge;
  • Contribute to financial business operational practices and
    management innovations.
  • Supervise and guide staff and personnel under responsibility, as
    applicable, provide technical guidance and monitor performance to ensure
    delivery of results according to plans and standards of accountability and
    performance;
  • Undertake all trainings in relation to financial management
    provided, including webinars from headquarters.
Key Performance Indicators:
  • Timely, complete and accurate financial
    transactions/activities/documentation;
  • Timely and accurate advice on UN Women financial rules and
    regulations;
  • Timely and regular monitoring of financial resources management
    system and timely expenditure of financial resources;
  • Timely and accurate support to budget formulation and controlling
    allotments;
  • Timely and accurate monitoring of internal expenditures control
    systems;
  • Timely and quality financial support to programmes and programme
    team.


Qualifications, Skills and Experience:
  • The ideal applicant for the United Nations UN WOMEN Finance
    Associate job opportunity should have completed secondary education.
  • Specialized national or international certification in accounting
    and finance is an asset;
  • Bachelor’s degree in Finance or Accounting is an asset;
  • Successful completion of UN Women Accounting and Finance Test is
    required.
  • Seven years of progressively responsible experience in finance;
  • Experience in the usage of computers and office software packages
    (MS Word, Excel, etc.) and spreadsheet and database packages, experience
    in handling of web-based management systems;
  • Experience in the use of PeopleSoft ATLAS is an asset.
  • Language Requirements: Fluency in English is required; Knowledge of the other UN official
    working language is an asset.
Competencies
Core Values:
  • Respect for Diversity;
  • Integrity;
  • Professionalism.
Core Competencies:
  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.
Functional
Competencies:
  • Excellent knowledge of financial rules and regulations and
    accounting principles;
  • Excellent knowledge and application skills of IT tools and
    understanding of management systems;
  • Excellent knowledge of spreadsheet and database packages;
  • Ability to provide input to business processes re-engineering,
    implementation of new systems;
  • Ability to administer and execute financial and accounting processes
    and transactions.
NB:
The United Nations does not charge a fee at any stage of the recruitment
process (Application, interview meeting, processing, or training). The United
Nations does not concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably
qualified and interested candidates desiring to serve the United Nations Women
(UN Women) in the aforementioned capacity should express their interest by
visiting the UN recruitment website and clicking Apply Now.
Deadline: 4th February 2019
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