Purchasing Manager Employment Opportunity – Q-Sourcing Limited (5 Star Hotel)

Job Title:    Purchasing Manager
Organisation: Q-Sourcing
Limited (5 Star Hotel)
Duty Station: 
Kampala, Uganda
Reports to: General
Manager and Director of Finance
About US:
Q-Sourcing Limited
is a manpower management solutions firm operating in the East African Region in
the countries of Uganda, Kenya, Rwanda and South Sudan. They are recruiting for
a valuable client, a 5 Star hotel.
Job Summary:  The Purchasing Manager will get guidance from
General Manager and Director of Finance to ensure that required essential goods
are purchased for the Hotel, on timely basis, ensuring that Quality, Cost  and Standards are in accordance and
compliance to the Company Purchasing policies and  Code of Conduct. He/she ensures preparation
of Purchase Orders and obtaining approval for all items prior to purchase and
by applying technical skills contributes towards  maintaining favourable cash flow in line
within agreed Financial Forecasts. Ensure that at least three written
Quotations are attached to Purchase Requests for non-food items
Key Duties and Responsibilities: 
  • Conduct Purchasing meeting at least once a month and find solutions
    for operational problems
  • When Purchase Requests are approved, open the Purchase Orders in the
    computer system, print them and forward them for Director of Finance and
    General Managers’ signature
  • Ensure that delivery time/schedule are communicated with Receiver
    and suppliers
  • Conduct as much communications as possible with suppliers via phone
    in order to obtain the best possible competitive rate for the ‘I buy”
    in accordance and compliance with the company Policies and Code of
    Conduct.
  • Ensure timely and accurate liaison with relevant heads of
    departments over matters affecting both departmental activities and resolve
    them
  • Ensure delegation to subordinates and train them to standards as
    specified in their job  description
  • Ensure that “Performance Appraisal” is run timely and
    efficiently for all concerned employees
  • Maintain good business relationship with the suppliers, customs,
    clearing agents,
  • Department Heads and other related staff members as per the company
    Code of Conduct
  • To be fully aware of all clauses of the company code of conduct, and
    be able to explain it to the purchasing staff.
  • To be aware of the local customs and importation laws and
    regulations.
  • Good rapport is developed with all other hotel staff.
  • Prevention of damage and abuse to all FF&E items and reporting
    of any repair or maintenance requirements to the engineering department
    immediately.


Qualifications, Skills and Experience: 
  • The ideal candidate must hold a Bachelor’s Degree in procurement and
    supply chain management, Business Administration, Finance or related area
  • Any professional qualification in CIPS is added advantage
  • Four to six years of directly related experience
  • Budget Management experience
  • Vast experience in Hotel purchases and operational needs
  • Competencies, knowledge and skills
  • Computer skills (preferably in ERP purchasing application such as
    IHMS, Plan swift, SAP etc.
  • Demonstrate proficiency in Microsoft Office Suite applications
  • Functional/Technical skills (understands labour, materials, and the
    construction process)
  • Possess problem solving and negotiating skills
  • Results oriented with timely decision-making ability
  • Process Management
  • Ability to deal with ambiguity
  • Interact and communicate with individuals at all levels of the
    organization requiring excellent verbal and written communication skills
  • Excellent organizational and planning skills
  • Possess ability to work in a fast-paced environment
  • Ability to handle sensitive and confidential information
  • Maintain attention to detail and follow through
  • Developing direct reports, Directing others
How to Apply:
All qualified and
interested candidates are invited to send a comprehensive CV and application
via e-mail to recruitment@qsourcing.com
Note:  Kindly mark your application as
“Application _ Purchasing Manager ” in the subject line of your email.
Deadline: 25th January 2019
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