No Experience Administrative Assistant USAID Project Jobs – Famine Early Warning Systems Network (FEWS NET)

Job Title:        Administrative Assistant
Organisation: Famine
Early Warning Systems Network (FEWS NET)
Duty Station: Kampala,
Uganda
About US:
The Famine Early
Warning Systems Network (FEWS NET), funded by the United States Agency for
International Development (USAID), is a leading global provider of objective,
evidence-based food security information and analysis. Created in 1985 in response
to famines in East and West Africa, the project provides global coverage with a
mix of presence and remote monitoring countries. The FEWS NET implementing team
includes NASA, NOAA, USGS, USDA, Kimetrica, and Chemonics International, the
last of which manages the Washington-based technical office and more than 20
field offices.
Job Summary:  The Administrative Assistant serves as a
member of the administrative support team on the FEWS NET project. Job
responsibilities concentrate on supporting the office manager and national
technical manager to facilitate the administrative and financial operations of
the FEWS NET office and, in the absence of the office manager, providing
financial and clerical support services.
Key Duties and Responsibilities: 
Office Management
·        
Provide
secretarial and word processing services.
·        
Maintain
field office files to ensure that all correspondence and documents are properly
copied and filed in accordance with the filing system.
·        
Ensure
the preparation, receipt, distribution and filing of all incoming and outgoing
written project communications such as the daily email and pouch log.
·        
Maintain
tracking systems such as inventory, procurement, publications, action memos and
approvals
·        
Act as
receptionist.
·        
Perform
out of office errands as necessary.
·        
Perform
other tasks as assigned by either the supervisor or the home office project
management unit.
·        
In the
absence of the FEWS NET office manager:
Accounting &
Finance
·        
Support
the FEWS activity in performing financial management and reporting functions.
·        
Input
all financial data into the company’s financial accounting system.
·        
Prepare
and submit to the home office the financial reports monthly, including files
for local currency and US dollar, and the bank reconciliations.
·        
Manage
the office petty cash.
·        
Collect
and process staff monthly time sheets.
·        
Track
sick and annual leave accrual for all local employees.
·        
Prepare
payroll for all local staff.
·        
Issue
checks to vendors and landlords and make other disbursements for the office.
·        
Maintain
accounting and financial records for the office that are compliant with USAID,
Uganda Government, and Chemonics International Inc. regulations.
·        
Review
and process local expense reports.
·        
Coordinate
the submission of monthly wire transfer requests to the home-office.
·        
Monitor
expenditures in the field.


Qualifications, Skills and Experience: 
·        
Demonstrate
excellent interpersonal skills and the ability to be a strong team player
·        
Present
a professional demeanor and exercise professional judgment
·        
Ability
to prioritize work assignments; capable of making decisions which will foster
timely work completion
·        
Excellent
and demonstrated organizational skills
·        
Ability
to perform well with minimal supervision
·        
Demonstrate
leadership, integrity and versatility
·        
Ability
to communicate well in English, both verbal and written
How to Apply:
All suitably
qualified and interested candidates who wish to join Fewsnet Uganda Project
should send their applications including detailed Curriculum Vitae, academic
and professional papers via email to: aokecho@fews.net  
NB: Total file size of attachments should not
exceed 2MB.
Deadline: Wednesday, 16th January 2019
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
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