Job Title: Human Resources & Admin
Officer
Officer
Organisation: Handicap
International
International
Duty Station: Arua,
Uganda
Uganda
Reports to: Finance/Admin
Manager
Manager
Starting Salary: UGX 2,208,949 monthly gross
About Us:
Handicap
International is an independent and impartial aid and development organisation
working in situations of poverty and exclusion, conflict and disaster. We work
alongside disabled and vulnerable people to help meet their essential needs,
improve their living conditions and promote respect for their dignity and
fundamental rights. Handicap International is outraged by the injustice faced
by people with disabilities and vulnerable populations, we aspire to a world of
solidarity and inclusion, enriched by our differences, where everyone can live
in dignity.
International is an independent and impartial aid and development organisation
working in situations of poverty and exclusion, conflict and disaster. We work
alongside disabled and vulnerable people to help meet their essential needs,
improve their living conditions and promote respect for their dignity and
fundamental rights. Handicap International is outraged by the injustice faced
by people with disabilities and vulnerable populations, we aspire to a world of
solidarity and inclusion, enriched by our differences, where everyone can live
in dignity.
Job Summary: The Human Resources & Admin Officer will
ensure the smooth implementation of Human Resources Management and
Administration for the Arua Field Office.
ensure the smooth implementation of Human Resources Management and
Administration for the Arua Field Office.
Key Duties and Responsibilities:
- Field recruitment –ensure necessary documentation is completed to
initiate recruitment, organise interviews ensuring transparency through
the whole process. - Monitor deductions of annual leave and other absences at field level ensuring staff have
individual leave plans and the same are adhered to. - Follow-up on timesheet submission
- Ensure all new staff have duly signed contracts and updated Job
desciptions - Organise for induction of new staff at field level
- Follow up and alert on end of staff contracts at field level;
- Manage archiving system of contracts and personnel files for
national staff; - Ensure that the administrative support documents related to hiring,
termination or end of contract for field staff, etc. are on file; - Initiate needs assessment for the field, identify training needs
from the appraisal process and update training plan in coordination with
the HRM in Kampala; - Act as field focal point for health insurance – ensure all staff
eligible are registered on the plan, share any updates from the provider,
liaise with Kampala HR and organise for health talks. - Define and ensure the application of internal regulations and
national personnel employment terms and conditions - Be responsible for the administrative follow up of all national
staff in Arua and the compiling of individual files, registration with
local URA (ensure all staff have TIN numbers) and NSSF. - Maintain a staff register or any other legally required records;
- Prepare payroll updates and send to HR department Kampala by the
15th of each month for incorporation in the monthly payroll - Work with line managers to ensure objectives are set
- Ensure mid year reviews are done and annual appraisals at field
level - Follow up on end of probation dates and initiate reminders to line
managers to conduct probation evaluations - Ensure that all documentation pertaining to performance management
is dully filed. - Internal communication of HR issues
- Practical organization of training sessions (planning, organization
of travel) - Organizing staff meetings and welfare activities
Qualifications, Skills and Experience:
- The applicants for Handicap International Human Resources &
Admin Officer job must hold a Degree in Human Resources with basic
understanding of HR functions, knowledge of prevailing labour laws and
excellent interpersonal skills. - Three years of INGO experience with at least one year of field
experience. - Strong interpersonal and intercultural skills
- Excellent communication skills
- Able to work in hard to each areas
- Approachable
How to Apply:
All suitably
qualified candidates who wish to join Handicap International are encouraged to
send their updated CVs (3 pages max, including three professional references)
with cover letters to HR Coordinator at
[email protected] with the subject:
Application for Human Resources & Admin Officer.
qualified candidates who wish to join Handicap International are encouraged to
send their updated CVs (3 pages max, including three professional references)
with cover letters to HR Coordinator at
[email protected] with the subject:
Application for Human Resources & Admin Officer.
NB: Applicants
from West Nile region are strongly encouraged to apply. Any efforts to
influence the recruitment process will lead to automatic disqualification.
from West Nile region are strongly encouraged to apply. Any efforts to
influence the recruitment process will lead to automatic disqualification.
Deadline: 7th January 2019 by 5:00pm
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline