The Ugandan Jobline

• Under the guidance of the Country HR Lead, facilitate recruitment
  processes for local recruitments as required and monitor HR recruitment
  policies and procedures are consistently followed.
• In coordination with the Country HR Lead and the Field Manager,
  facilitate the integration/transition processes to assure new and
  transferred staff to South West receive required information for their
  integration.
• Ensure all new staff receive IRC Way orientation and related
  documentation.

• Assist in responding to employee inquiries regarding salary and
  benefits.
• Act as focal point to receive staff concerns about their
  compensation and benefits.
• Provide timely feedback to Country HR Lead about all staff concerns
  related to their compensation and benefits.
• Assist in responding to employee inquiries regarding salary and
  benefits.

• Facilitate and provide guidance for resolving minor employee
  relations issues in the field office.
• Provide Country HR Lead with information of any employee relations
  issues occurring in the field.
• Facilitate relationships between labor/social services and IRC
  staff.

• Coordinate the collection of staff timesheets, ensuring that they
  are provided on time and sent by the South West office systematically.
• Implement the process of staff taking their leave in accordance to
  IRC regulations.
• Provide staff information to the Country HR Lead in Kampala on a
  regular basis.
• Communicate any staff welfare concerns to the Country HR Lead in a
  timely manner.
• Monitor that offices, the compound, common areas, and guest house
  are clean at all times.
• Coordinate the process of ensuring availability of adequate office
  supplies at all times.
• Coordinate hotel/accommodation, flight booking etc. with Kampala and
  other field locations.

• Prepare and submit regularly as required, information to Country HR
  Lead for HR Metrics preparation.
• Submit monthly payroll information to the Country HR Lead in a
  timely manner.
• Update and submit regularly staff leave tracking.
• Submit weekly and monthly recruitment reports.
• Maintain proper records for all correspondences.
• Ensure compliance of administrative policies and procedures with IRC
  standards and local law in South West field office.
• Perform any other official duties as assigned by the supervisor.

• The applicant for the International Rescue Committee (IRC) HR &
  Administration Officer job must hold a University Degree, or Advanced
  Diploma in Business Administration and Management, Human Resources
  Management or similar professional qualification.
• Three years of relevant professional experience in
  administration/human resources and in similar position.
• Previous experience working with an international NGO in a
  cross-cultural setting, preferably in the HR or Administration sector.
• Experience in supervising staff
• Good knowledge and application of Uganda Labour Laws.
• Good working knowledge of Human Resource Management Information
  Systems (HRMIS)
• Previous team experience and knowledge of team dynamics desirable
• Ability to maintain the highest degree of discretion and
  confidentiality.
• Advanced proficiency in Microsoft Windows, Word, Excel, Access and
  Microsoft Outlook.
• Must be detail-oriented and able to work independently with minimal
  supervision.
• Excellent organizational, communication and time management skills.
• Ability to organize tasks simultaneously, prioritize work and ensure
  tasks are completed by deadline
• Honest, reliable and trustworthy.
• Willing to adhere to and implement the IRC rules.
• Good inter-personal and conflict resolution skills, able to work
  under pressure and manage personal stress
• Able to coach and support others.
• Substantial knowledge of Uganda employment law / labor laws.
• Excellent verbal and written communication skills plus fluency in
  spoken and written English.

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