The Ugandan Jobline

• Understand, implement and / or maintain standard IRC inventory
  management policies and procedures.
• Manage and document the receipt, handling, storage, release and
  reporting of goods through the store(s).
• Advise supervisor on potential inventory shortage.
• Manage casual laborers in the stores.
• Ensure the maintenance of store(s), fittings and equipment.
• Implement and ensure clear safety procedures.
• Implement and ensure clear loading / unloading procedures, correct
  stacking and turnover (FIFO) procedures.
• Advise the Supply Chain Officer of store-specific issues or
  improvements
• Maintain the stores activity book recording all outgoing and
  incoming receipts and activities.
• Monitor security of IRC’s storage and supplies.
• Receive completed store’s request forms and prepare the goods for
  issuance.
• Ensure goods, equipment are signed for received on the request form
  (office expendables) or waybill (all other items).
• Prepare a monthly report for assets and the expendables Warehouse
  outlining all stock movements remaining balances, maintain prologs and
  registers.
• On a monthly basis, work with the Supply Chain Officer to reconcile
  the Warehouse register.
• Update the stock record cards and Database regularly.
• Conduct routine inventory inspection and submit report to the Supply
  Chain Officer in a timely manner.
• Maintain asset and store records; ensure regular updates including
  details of the Asset, transferred, asset repaired, Asset breakdowns etc.
• Ensure that all Asset are tagged and labeled as per IRC asset
  policy.
• Ensure that there is proper record management of the store and the
  records are accurate and update.
• Correctly manage and account for all incoming and outgoing stock by
  using well maintained and detailed documentation, good received note,
  store release, way bills, bin cards etc.
• Store management, ensure cleanness, orderly storage of items,
  custodian of the stores keys.
• The different store and Asset policies and required documentation
  are followed and in place at all times.

• Work with the Supply Chain Manager to design a suitably staffed and
  equipped transport function to support the IRC’s vehicle operations and
  policies.
• Implement and direct IRC standard Vehicle policies and procedures,
  with particular attention to safety and security issues.
• Manage and be accountable for the vehicle fleet, ordering and
  inventory management of all vehicle related parts and consumables,
  including fuel.
• Evaluate, manage and monitor hired drivers.
• Focal point for all purchases in Transport department. Raising PRs
  for vehicles spare parts and vehicle repairs.
• Manage the vehicle pool (if applicable).
• Ensure that appropriate communications equipment is installed and
  functioning in IRC vehicles to meet the operational and security
  requirements.
• Ensure the correct and timely routine maintenance and repair of IRC
  vehicles and generators.
• Ensure that all vehicles carry the required on-board documentation
  and that all documents are kept current (including insurance).
• Inspect and record condition of vehicles, by maintaining daily
  checklists file and ensuring that Vehicle log books are accurately filled.
• Carry out regular training to all drivers on basic vehicle mechanic
  skills, daily vehicle inspection, drills on safety driving, defensive
  driving, use of Codan, etc.
• Ensure all vehicles are properly cleaned on daily basis.
• Prepare weekly and monthly report on transport department and
  discuss with the Supply Chain Officer
• Requesting fuel forms for refueling and keeping accurate record and
  monitoring system on fuel consumption.
• Work closely with the Supply Chain Officer to ensure that vehicles
  are prepared for routine and emergency security requirements.
• Ensure that all vehicles are secure when not in use.
• Be familiar with local regulations / laws.
• Any other duties as may be assigned by the supervisor

• The implementation and / or maintenance of standard IRC procurement
  policies and procedures.
• Ensuring that procurement is carried out in accordance to IRC and
  donor-specific polices.
• Attend all the procurement committee meetings.
• Coordination with Finance, Admin and program departments to ensure
  integrated internal controls, timely payment of vendors and full,
  auditable support documentation.
• Ensuring that a transparent and responsive procurement process is
  implemented and maintained.
• Routine communication, coordination and planning with the relevant
  requesting staff / programs regarding the order and delivery of supplies.
• Ensuring that all supplies, services and equipment required are
  delivered in time.
• Establishment and maintenance of ethical, professional working
  relationships with suppliers.
• Maintain supplier information for regularly purchased items, and be
  informed of current local market conditions.
• Support and provide the appropriate trainings for procurement and
  program staff as required.
• Advise the Field Manager and Supply Chain Officer on
  procurement-specific issues or improvements.
• Any other duties or tasked delegated by Supply Chain Officer

• The applicant for the International Rescue Committee (IRC) Supply
  Chain Assistant job must hold a Degree or Diploma in Procurement and
  Supply Chain Management.
• One year of experience working as a Supply Chain Assistant in a
  multi-cultural environment.
• Knowledge of generic Supply Chain management systems and forms
• Competent in spoken and written English
• Good mathematical skills.
• Competent in computer use and maintenance
• Excellent interpersonal, organizational and time management skills
• Strong sense of personal integrity and commitment.
• Keen attention to detail.
• Ability to multi-task.
• Team spirit and problem solving abilities.

Related Jobs