Fresher Supply Chain Assistant US Non-profit Jobs – International Rescue Committee (IRC)

Job
Title:        
 Supply
Chain Assistant
Organization: International
Rescue Committee (IRC)
Duty Station: 
Uganda
About US:
The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
Job Summary:  The Supply Chain Assistant will be responsible
for ensuring the overall care and maintenance of the Kyaka II Stores,
Transport, Procurement and Assets. The Supply Chain Assistant must be able to
rapidly turn Program materials around, whilst ensuring the security/ safety of
the materials and maintaining audit-compliant records. The Supply Chain
Assistant shall dedicate appropriate time to all the three distinct roles.
Key Duties and Responsibilities: 
Assets
  • Understand, implement and / or maintain standard IRC inventory
    management policies and procedures.
  • Manage and document the receipt, handling, storage, release and
    reporting of goods through the store(s).
  • Advise supervisor on potential inventory shortage.
  • Manage casual laborers in the stores.
  • Ensure the maintenance of store(s), fittings and equipment.
  • Implement and ensure clear safety procedures.
  • Implement and ensure clear loading / unloading procedures, correct
    stacking and turnover (FIFO) procedures.
  • Advise the Supply Chain Officer of store-specific issues or
    improvements
  • Maintain the stores activity book recording all outgoing and
    incoming receipts and activities.
  • Monitor security of IRC’s storage and supplies.
  • Receive completed store’s request forms and prepare the goods for
    issuance.
  • Ensure goods, equipment are signed for received on the request form
    (office expendables) or waybill (all other items).
  • Prepare a monthly report for assets and the expendables Warehouse
    outlining all stock movements remaining balances, maintain prologs and
    registers.
  • On a monthly basis, work with the Supply Chain Officer to reconcile
    the Warehouse register.
  • Update the stock record cards and Database regularly.
  • Conduct routine inventory inspection and submit report to the Supply
    Chain Officer in a timely manner.
  • Maintain asset and store records; ensure regular updates including
    details of the Asset, transferred, asset repaired, Asset breakdowns etc.
  • Ensure that all Asset are tagged and labeled as per IRC asset
    policy.
  • Ensure that there is proper record management of the store and the
    records are accurate and update.
  • Correctly manage and account for all incoming and outgoing stock by
    using well maintained and detailed documentation, good received note,
    store release, way bills, bin cards etc.
  • Store management, ensure cleanness, orderly storage of items,
    custodian of the stores keys.
  • The different store and Asset policies and required documentation
    are followed and in place at all times.
Transport
  • Work with the Supply Chain Manager to design a suitably staffed and
    equipped transport function to support the IRC’s vehicle operations and
    policies.
  • Implement and direct IRC standard Vehicle policies and procedures,
    with particular attention to safety and security issues.
  • Manage and be accountable for the vehicle fleet, ordering and
    inventory management of all vehicle related parts and consumables,
    including fuel.
  • Evaluate, manage and monitor hired drivers.
  • Focal point for all purchases in Transport department. Raising PRs
    for vehicles spare parts and vehicle repairs.
  • Manage the vehicle pool (if applicable).
  • Ensure that appropriate communications equipment is installed and
    functioning in IRC vehicles to meet the operational and security
    requirements.
  • Ensure the correct and timely routine maintenance and repair of IRC
    vehicles and generators.
  • Ensure that all vehicles carry the required on-board documentation
    and that all documents are kept current (including insurance).
  • Inspect and record condition of vehicles, by maintaining daily
    checklists file and ensuring that Vehicle log books are accurately filled.
  • Carry out regular training to all drivers on basic vehicle mechanic
    skills, daily vehicle inspection, drills on safety driving, defensive
    driving, use of Codan, etc.
  • Ensure all vehicles are properly cleaned on daily basis.
  • Prepare weekly and monthly report on transport department and
    discuss with the Supply Chain Officer
  • Requesting fuel forms for refueling and keeping accurate record and
    monitoring system on fuel consumption.
  • Work closely with the Supply Chain Officer to ensure that vehicles
    are prepared for routine and emergency security requirements.
  • Ensure that all vehicles are secure when not in use.
  • Be familiar with local regulations / laws.
  • Any other duties as may be assigned by the supervisor
Procurement
  • The implementation and / or maintenance of standard IRC procurement
    policies and procedures.
  • Ensuring that procurement is carried out in accordance to IRC and
    donor-specific polices.
  • Attend all the procurement committee meetings.
  • Coordination with Finance, Admin and program departments to ensure
    integrated internal controls, timely payment of vendors and full,
    auditable support documentation.
  • Ensuring that a transparent and responsive procurement process is
    implemented and maintained.
  • Routine communication, coordination and planning with the relevant
    requesting staff / programs regarding the order and delivery of supplies.
  • Ensuring that all supplies, services and equipment required are
    delivered in time.
  • Establishment and maintenance of ethical, professional working
    relationships with suppliers.
  • Maintain supplier information for regularly purchased items, and be
    informed of current local market conditions.
  • Support and provide the appropriate trainings for procurement and
    program staff as required.
  • Advise the Field Manager and Supply Chain Officer on
    procurement-specific issues or improvements.
  • Any other duties or tasked delegated by Supply Chain Officer


Qualifications, Skills and Experience: 
  • The applicant for the International Rescue Committee (IRC) Supply
    Chain Assistant job must hold a Degree or Diploma in Procurement and
    Supply Chain Management.
  • One year of experience working as a Supply Chain Assistant in a
    multi-cultural environment.
  • Knowledge of generic Supply Chain management systems and forms
  • Competent in spoken and written English
  • Good mathematical skills.
  • Competent in computer use and maintenance
  • Excellent interpersonal, organizational and time management skills
  • Strong sense of personal integrity and commitment.
  • Keen attention to detail.
  • Ability to multi-task.
  • Team spirit and problem solving abilities.
How to Apply:
All suitably
qualified and interested candidates should send updated CVs, cover letters and
filled application form, download
here
, clearly indicating “SCA – Kyaka II” as the subject to:
UA-IRCJobs@rescue.org (The Human Resource and Administration department,
International Rescue Committee)
Deadline: 31st January 2019
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline




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