Job
Title: Logistics/IT
Intern
Title: Logistics/IT
Intern
Organization: ACTED
(Agency for Technical Cooperation and Development)
(Agency for Technical Cooperation and Development)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Logistics
Officer
Officer
About US:
ACTED (Agency for
Technical Cooperation and Development) is a non-governmental organization
created in 1993. Independent, private and not-for-profit, ACTED respects a
strict political and religious impartiality and operates according to
non-discrimination and transparency principles. ACTED’s vocation is to support
vulnerable populations worldwide and to accompany them in the construction of a
better future. The programmes implemented by ACTED in Africa, Asia, Middle East
and Latin America/Caribbean, aim at addressing the needs of the populations
affected by wars, natural catastrophes and/or economic and social crisis. ACTED
has been present in Uganda since 2007, and currently implements its
interventions in Karamoja, West Nile, South West and Northern Uganda
Technical Cooperation and Development) is a non-governmental organization
created in 1993. Independent, private and not-for-profit, ACTED respects a
strict political and religious impartiality and operates according to
non-discrimination and transparency principles. ACTED’s vocation is to support
vulnerable populations worldwide and to accompany them in the construction of a
better future. The programmes implemented by ACTED in Africa, Asia, Middle East
and Latin America/Caribbean, aim at addressing the needs of the populations
affected by wars, natural catastrophes and/or economic and social crisis. ACTED
has been present in Uganda since 2007, and currently implements its
interventions in Karamoja, West Nile, South West and Northern Uganda
Key Duties and Responsibilities:
Logistics
·
Ensures
that organization Procurement Guidelines are strictly applied;
Ensures
that organization Procurement Guidelines are strictly applied;
·
Collects
all the day-to-day order forms and ensures the timely procurement of project
and office necessary goods and services, in a transparent and accountable
manner;
Collects
all the day-to-day order forms and ensures the timely procurement of project
and office necessary goods and services, in a transparent and accountable
manner;
·
Collect
quotations from the market respecting the specifications of the request and
purchase procedure.
Collect
quotations from the market respecting the specifications of the request and
purchase procedure.
·
Handle
procurement according to procurement scenarios requirement.
Handle
procurement according to procurement scenarios requirement.
·
Ensure
transportation for the item to the requester by coordinating with the user
departments.
Ensure
transportation for the item to the requester by coordinating with the user
departments.
·
Get a
receipt against the delivery. (way bill, internal delivery note, reception…)
Get a
receipt against the delivery. (way bill, internal delivery note, reception…)
·
Management
of all administrative aspects and all paper work in logistic department;
Management
of all administrative aspects and all paper work in logistic department;
·
Follow-up
of the orders from with program managers and head of departments;
Follow-up
of the orders from with program managers and head of departments;
·
Follow-up
of the deliveries of consignments, being continually in touch with stock
keepers to ensure that the deliveries are being done promptly, pushing the
contractors to carry out their
responsibilities;
Follow-up
of the deliveries of consignments, being continually in touch with stock
keepers to ensure that the deliveries are being done promptly, pushing the
contractors to carry out their
responsibilities;
·
Follow-up
of the FLAT folders, making sure that every contract has all supporting
documents attached;
Follow-up
of the FLAT folders, making sure that every contract has all supporting
documents attached;
·
Keeping
a computerized track of all purchases- OFU and Assist(ACTED online);
Keeping
a computerized track of all purchases- OFU and Assist(ACTED online);
·
Working
closely with Finance department regarding allocation of purchases and
reparation of vehicles;.
Working
closely with Finance department regarding allocation of purchases and
reparation of vehicles;.
·
Management
of assets, controlling and checking that the asset’s inventory and follow-up is
being properly done;
Management
of assets, controlling and checking that the asset’s inventory and follow-up is
being properly done;
·
Inventory
management following ACTED warehouse management procedures.
Inventory
management following ACTED warehouse management procedures.
IT Responsibilities
·
Install
and configure computer hardware operating systems and applications
Install
and configure computer hardware operating systems and applications
·
Monitor
and maintain computer systems and networks
Monitor
and maintain computer systems and networks
·
Talk
staff or clients through a series of actions, either face-to-face or over the
phone, to help set up systems or resolve issues
Talk
staff or clients through a series of actions, either face-to-face or over the
phone, to help set up systems or resolve issues
·
Troubleshoot
system and network problems, diagnosing and solving hardware or software faults
Troubleshoot
system and network problems, diagnosing and solving hardware or software faults
·
Replace
parts as required
Replace
parts as required
·
Provide
support, including procedural documentation and relevant reports
Provide
support, including procedural documentation and relevant reports
·
Follow
diagrams and written instructions to repair a fault or set up a system
Follow
diagrams and written instructions to repair a fault or set up a system
·
Support
the roll-out of new applications
Support
the roll-out of new applications
·
Set up
new users’ accounts and profiles and deal with password issues
Set up
new users’ accounts and profiles and deal with password issues
·
Respond
within agreed time limits to call-outs
Respond
within agreed time limits to call-outs
·
Work
continuously on a task until completion (or referral to third parties, if
appropriate)
Work
continuously on a task until completion (or referral to third parties, if
appropriate)
·
Prioritize
and manage many open cases at one time
Prioritize
and manage many open cases at one time
·
Rapidly
establish a good working relationship with customers and other professionals,
such as software developers
Rapidly
establish a good working relationship with customers and other professionals,
such as software developers
·
Test and
evaluate new technology
Test and
evaluate new technology
·
Conduct
electrical safety checks on computer equipment.
Conduct
electrical safety checks on computer equipment.
Qualifications, Skills and Experience:
·
The applicant
for the ACTED Logistics/IT Intern job must hold a Bachelor’s degree in Logistics, procurement and Information
Technology.
The applicant
for the ACTED Logistics/IT Intern job must hold a Bachelor’s degree in Logistics, procurement and Information
Technology.
·
One year
of experience in Procurement, Logistics and Information Technology especially
with NGO is an added advantage.
One year
of experience in Procurement, Logistics and Information Technology especially
with NGO is an added advantage.
·
Ability
to travel and work under pressure
Ability
to travel and work under pressure
·
Very
good communication skills (both spoken and written) and ability to work as a
team player
Very
good communication skills (both spoken and written) and ability to work as a
team player
·
Computer
Literacy Skills- Ms Excel, Ms Word.
Computer
Literacy Skills- Ms Excel, Ms Word.
·
Flexibility
and adaptability
Flexibility
and adaptability
·
Strong
team spirit
Strong
team spirit
How to Apply:
All suitably
qualified and interested candidates are invited to send their applications
accompanied by detailed CV and daytime telephone numbers of three professional
referees to [email protected]. The
subject line should read Logistics Intern.
qualified and interested candidates are invited to send their applications
accompanied by detailed CV and daytime telephone numbers of three professional
referees to [email protected]. The
subject line should read Logistics Intern.
NB: Only
shortlisted candidates will be contacted.
shortlisted candidates will be contacted.
Deadline: 9th January 2019 by 5.00pm.
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