Finance and Administration Manager NGO Jobs – National Union of Women with Disabilities of Uganda (NUWODU)

Organization: National
Union of Women with Disabilities of Uganda (NUWODU)
Duty Station: Kampala,
Uganda
Reports to: Executive
Secretary
About US:
National Union of
Women with Disabilities of Uganda (NUWODU) is an indigenous women -led Disabled
Peoples Organization. It is an umbrella Organization that was formed in 1999
with the overall purpose of bringing together all categories of girls and women
with disabilities including the physically, sensory and mentally impaired
women.
Job Summary:  The Finance and Administration Manager will be
responsible for providing financial and Administration management support to NUWODU.
She/he will manage the day-to-day financial and administration operations of
the organization. The Job holder is responsible for budgeting, ensuring
internal control systems and review of on-site financial accounting and
bookkeeping systems required to assure the integrity and effective performance
of NUWODU’s financial operations. The job holder will actively participate in
the development, adaptation or implementation of financial and administrative
systems to ensure optimal support to NUWODU. The position supervises Finance
officers, Finance assistants and administrative staff. Above all; she/he will
be expected to participate in proposal development and fundraising events for
the organization
Key Duties and Responsibilities: 
Finance and Accounting:
  • To prepare quarterly management accounts and projections and other
    relevant reports, in  consultation
    with the Executive Secretary and other departments, for presentation to
    the Board of Directors and Donors.
  • Prepare the year-end financial accounts for audit and to liaise with
    the Auditors prior to sign-off.
  • Liaise with Revenue Authority to Customs & Excise and the
    Auditors, and ensure completion of required Uganda Statutory obligations.
  • Examine financial documents such as payroll, vouchers, invoices,
    delivery notes, purchase orders and other documents to ensure the
    completeness, accuracy, and validity of financial data before payments are
    made.
  • Keenly monitor disbursement of funds from the project bank
    account(s) to ensure compliance with donor guidelines and NUWODU’s
    financial policies and procedures.
  • Manage day-to-day cash needs, travel requests, payments,
    procurement, contracts, grants and processing invoices, operation systems,
    policies and procedures, consultant, and travel and logistics.
  • Keenly review petty cash register and carry out periodic surprise
    cash counts
  • Regularly review of QuickBooks monthly financial reports conduct
    bank reconciliation and perform monthly closing processes.
  • Support Program Staff to develop annual operational budgets and
    review for accuracy, reasonability, completeness and donor compliance.
  • Develop proposal budgets for review by the Executive Secretary in
    accordance with donor requirements.
  • The Finance and Administration Manager will monitor program expenses
    by ensuring timely preparation of expenditure reports, accruals and
    projections and burn rates on a monthly basis.
  • Review and ensure compliance with the existing internal control
    systems to ensure financial integrity at all times; identify weaknesses
    and recommend corrective actions as per the NUWODU’s financial procedures.
  • Provide supervision, guidance and mentorship of staff and ensure
    team spirit within the finance and administrative teams. Also work with
    other program departments to ensure optimum support and linkages.
Administration:
  • Office Management;
    Provide oversight on office management policies, procedures, processes and
    systems to ensure optimal support in the office. Provide regular feedback
    and resolution of office management issues.
  • Information Technology: Support and Supervise the IT Assistant to ensure IT requirements
    are met for both staff and program needs.
  • Safety and Security; Work with the security firm and person in charge of security to
    ensure regular updates and training are provided to staff and overall
    preparedness for NUWODU.
  • Travel and Transport Systems; Ensure proper utilization of vehicle fleet, fair allocation of
    transport and tracking of vehicle use in line the policy


Qualifications, Skills and Experience: 
  • The ideal candidate should preferably hold a Bachelors’ degree in
    Accounting, Finance or Business Administration. Possession of a Master’s
    in Business Administration is an added advantage.
  • Professional accounting qualification ACCA, CPA (U) or equivalent is
    desired
  • Five years of relevant experience in Finance or Accounting at
    Supervisory or Management level
  • Have practical experience in QuickBooks accounting package
  • Previous supervisory experience in office administration.
  • Familiarity with USAID, UN and EU regulations is essential.
  • Experience with NGO is required.
  • Demonstrated budgeting, budget monitoring and financial reporting
    skills
  • Demonstrated skills in proposal development
How to Apply:
All applicants are
to submit their CVs and Motivation letter ONLY addressed to;
Chairperson Personnel
Committee,
Plot 2015 Kisaasi
Kyanja Road,
P.O BOX 24891,
Kampala. Uganda
Or email to
nuwodu@gmail.com, cc: shanah3000@gmail.com.
Please clearly mark the position you are applying for.
Deadline: 8th February 2019
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