Job Title: Receptionist Administrative
Assistant
Assistant
Organisation: Cordaid
Duty Station: Kampala,
Uganda
Uganda
Reports to:
Finance and Administration Manager
Finance and Administration Manager
Type of appointment: Temporarily for 6 months, with possibility to extension
About US:
Cordaid is a Dutch
Catholic Non-profit Organization for Relief and Development Aid. We aim at a
just and sustainable world for everybody. Where we share our Global Common
Goods, where we make space for diversity and where we work together with
everyone who shares our values, interests and a common purpose.
Catholic Non-profit Organization for Relief and Development Aid. We aim at a
just and sustainable world for everybody. Where we share our Global Common
Goods, where we make space for diversity and where we work together with
everyone who shares our values, interests and a common purpose.
Job Summary: The Receptionist Administrative Assistant will
be responsible for receiving, registration of visitors, and performing routine
administrative/financial functions
be responsible for receiving, registration of visitors, and performing routine
administrative/financial functions
Key Duties and Responsibilities:
Responsible for
front desk customer services
front desk customer services
- Welcoming and registration of visitors
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary
stationery and material (e.g. pens, forms and brochures) - Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and
controlling access via the reception desk (monitor logbook, issue visitor
badges)
Responsible for
providing financial and administrative support
providing financial and administrative support
- Petty Cash handling, posting the daily receipts, preparing deposits,
verifying and reconciling transactions such as accounts payable and
receivable, payroll, purchase orders, cheques, invoices, cheque
requisitions, and bank statements - Administrative responsibilities include file management,
correspondence drafting, funding program support, and ensuring supplies to
the office are managed and maintained - Administrative duties also include developing and maintaining
administrative systems and performing clerical duties, such as word
processing, scanning and photocopying. - Order front office supplies and keep inventory of stock
- Arrange travel and accommodations, and prepare vouchers
- Keep updated records of office expenses and costs
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor of Business Administration
- At least two years of related work experience
- Understanding of basic bookkeeping, accounts payable and receivable
- Effective communication skills to work with (international) partners
- Computer literate, including effective working skills of MS Word,
Excel and e-mail - Ability to adapt to and learn new software
Core Competencies
- Customer Focus
- Able to work efficiently as a part of a team as well as
independently - Able to work well under pressure and meet set deadlines
- Good organizational, time management and prioritizing skills
- Attention to detail in all areas of work
- High level of personal integrity
- Strong work ethic
- Self-starter
- Confident, consistent, decisive personality
How to Apply:
Please send your application
letter and a CV that contains three referees in English with the position title
in your subject line to [email protected]
letter and a CV that contains three referees in English with the position title
in your subject line to [email protected]
Deadline: 31st January 2019 by Midnight
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