Associate Director Finance & Operations US Non-profit Careers – Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

Organization:
Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)
Duty Station: Mbarara,
Uganda
About US:
The Elizabeth Glaser
Pediatric AIDS Foundation (EGPAF) seeks to end pediatric HIV/AIDS through
research, advocacy, and prevention and treatment programs. We are a global
leader in the fight against pediatric HIV and AIDS, working in 15 countries and
at 7,000 sites around the world to prevent the transmission of HIV to children,
and to help those already infected. Today, because of the highly successful
work of the Foundation and its partners over the last 25 years, pediatric AIDS
has been virtually eliminated in the United States and new infections in
children have declined by 58% worldwide. EGPAF Uganda Country program is
currently implementing a number of projects in partnership with various donors.
Job Summary:  The Associate Director Finance &
Operations oversees the implementation and management of all operational systems
and functions necessary for the Foundation’s programmatic activities – namely
compliance, accounting,  sub-award
management, finance, information technology, procurement and logistics,
administration, audit, field operations, and affiliate transition and support
in managing the overall operations of the country program and supervising the
operations staff, this position coordinates all operational activities in a
collaborative manner, ensures proper and responsive communication regarding all
operational matters, and ensures that the Foundation’s operational standards
are adhered to at all times.
Key Duties and Responsibilities: 
Communication/Field
Operations:
  • Acts as the primary point of contact for
    all operational matters in the country office and ensures both that
    operational information from the field is properly communicated to the
    Washington DC office and that operational information from the Washington
    DC office is properly communicated to and understood by the in-country
    team
  • Generates and disseminates regular
    monthly and semi-annual reports on the status of operational activities
    and plans and ensuring a smooth and responsive exchange of operational
    information between the country office and the DC office, implementing
    partners, donors, sub-awardees, and other stakeholders
  • Provides operational support and oversight to all in-country
    sub-offices and seconded staff
  • Ensures in- country sub-offices are
    properly staffed with operational personnel and that these personnel are
    properly trained and integrated with the country’s head office operations
    team.
Accounting:
  • Ensures that all uses of the
    Foundation’s funds are properly prepared, reviewed, approved, and
    documented, in line with all appropriate policies, procedures, authority
    levels, and local laws, and ensures that this information is properly
    entered into the accounting system
  • Oversees the month-end close and payroll
    processes, provides and analyzes accounting data and reports, ensures all
    funds are properly safeguarded, oversees the Foundation’s relationship
    with a local bank and ensures accuracy of the information in the
    Foundation’s bank account, and manages the overall cash needs and
    forecasts of the country program.
Sub-Award
Management/Procurement and Logistics;
  • Manages the process of establishing
    sub-agreements with partners, ensures these partners have available
    funding per their agreements at all times, and ensures the implementation
    of these agreements in line with all applicable policies, procedures, and
    local laws
  • Oversees the operational capacity
    building efforts of these partners and implements systems to monitor the
    operational management and performance of these partners
  • Ensures all documentation regarding the
    management of these agreements is complete and well-organized and liaises
    with the Washington DC office regarding all applicable agreement matters –
    including the close- out of these agreements
  • Manages an inventory system of all
    Foundation property and equipment, ensures vehicles are properly
    maintained, processes tax exemptions as applicable, and facilitates
    in-kind procurements on behalf of the Foundation’s sub awardees.
Finance; Lead budget development process and
developing systems to ensure activities are implemented in line with approved
budgets, this position generates, analyzes, and reviews financial reports and
data, analyzes burn rates, and develops plans to increase or decrease spending
as needed.
Information
Technology;
Ensures all
appropriate IT equipment and infrastructure is in place, well maintained,
safeguarded, and properly functioning with minimal downtime, and that staff are
properly trained on all IT-related systems, policies, and procedures.
Administration/Coordination/Collaboration;
  • Oversees general maintenance, security,
    and use of the Foundation’s office premise(s), equipment, and supplies and
    ensures that appropriate procedures are in place for receiving visitors
    and external phone calls
  • Establishes local workflows and approval
    processes and ensures that each operational staff member understands how
    their role is aligned to their responsibilities and has the necessary
    capacity and training to perform and grow in their position. 
  • In the true spirit of collaboration and
    in close partnership with the Deputy Country Director, in-country Senior
    Management, and taking into consideration each department within the
    country program, this position engenders teamwork and a collegial,
    supportive, and integrated approach in the operations department, between
    the operations departments and other in-country departments, and between
    the in-country operations department and US- based and Regional
    operational counterparts.
Affiliate
Transition and Support;
Provides
on-going operational support to EGPAF Affiliates and operational staff of EGPAF
affiliates.
Audit and
Compliance;
  • Coordinate with internal and external
    audit staff to facilitate all financial audits in EGPAF according to USAID
    Donor requirements.
  • Ensure that management responses to
    audits performed and recommendations are implemented within EGPAF and
    USAID standard timelines.
  • Reports and briefs the Country Director
    on trends or significant financial controls issues and grants management.
  • Promote financial accountability,
    internal controls and reporting for all grant projects.
  • Support operations and other non-finance
    staff in understanding and interpretation of financial statements and on
    donor compliance.


Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor’s
    Degree; Master’s degree in Business Management, Operations or any other
    relevant field is highly preferred.
  • Certifications in CPA, ACCA, CIMA, ICSA
    will be desirable
  • At least eight to ten years of relevant
    experience in a senior operations management and leadership role required
    including at least 5 years’ experience in a management capacity.
  • Manages a team of several operations
    specialists, e.g., Finance Manager, IT Manager, A&C Manager etc.  Mastery of one of more of the relevant
    functional areas.
  • Overall in charge of operations
    functions in a mid-size country program (generally 40-200 staff), with one
    or more donors.
  • Manages design, development, and review
    of unit specific initiatives.
  • Must have Knowledge of USG funding
    environment and experience working with other donors highly desired.
  • Should have strong strength in; working
    under pressure, Problem solver, Result and Process leader, Team leader
  • Ability to prioritize, Compliance
    leader, Multi-tasking Get along with different types of people, Grievance
    handling skills.
How to Apply:
All suitably
qualified and interested candidates are encouraged to send their applications
to this address;
The Senior Human
Resources Manager, Elizabeth Glaser Pediatric AIDS Foundation (EGPAF), Plot 18A
Kyadondo Road, Nakasero, P.O. Box 21127, Kampala, Uganda
E-mail to: UgandaRecruitment@pedaids.org
Deadline: 18th January 2019
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline




Leave a Reply

Your email address will not be published. Required fields are marked *