Job
Title: Administrative
Assistant
Title: Administrative
Assistant
Organization: National
Agricultural Research Organisation (NARO)
Agricultural Research Organisation (NARO)
Duty Station:
Wakiso, Uganda
Wakiso, Uganda
About US:
The National
Agricultural Research Organisation (NARO) is established by the National
Agricultural Research Act 2005 as a body corporate with the mandate to provide
strategic direction for publically funded agricultural research in Uganda. The
organisation is composed of the Council as its governing body, Committees of
Council, a Secretariat for its day-to-day operations with semi-autonomous
Public Agricultural Research Institutes (PARI’s) under its policy guidance.
Agricultural Research Organisation (NARO) is established by the National
Agricultural Research Act 2005 as a body corporate with the mandate to provide
strategic direction for publically funded agricultural research in Uganda. The
organisation is composed of the Council as its governing body, Committees of
Council, a Secretariat for its day-to-day operations with semi-autonomous
Public Agricultural Research Institutes (PARI’s) under its policy guidance.
Key Duties and Responsibilities:
·
Tasked
with drafting correspondence, scheduling appointments, organising and
maintaining files.
Tasked
with drafting correspondence, scheduling appointments, organising and
maintaining files.
·
Responding
to telephone inquiries, giving information to callers and routing calls to
appropriate officials and also placing outgoing calls.
Responding
to telephone inquiries, giving information to callers and routing calls to
appropriate officials and also placing outgoing calls.
·
Updating
the office diary, providing information to callers and visitors, typing letters
and reports as well as filing and retrieving documents.
Updating
the office diary, providing information to callers and visitors, typing letters
and reports as well as filing and retrieving documents.
·
Receiving
official visitors and walk-in customers by ascertaining the nature of business
and directing them accordingly.
Receiving
official visitors and walk-in customers by ascertaining the nature of business
and directing them accordingly.
·
Receiving,
sorting, recording and distributing mail, general correspondence and documents
to appropriate officials.
Receiving,
sorting, recording and distributing mail, general correspondence and documents
to appropriate officials.
·
Scheduling
appointments and screening requests for meetings, synchronizing and updating
appointments.
Scheduling
appointments and screening requests for meetings, synchronizing and updating
appointments.
·
Preparing
both local and international itineraries, confirming travel, freight and hotel
reservations.
Preparing
both local and international itineraries, confirming travel, freight and hotel
reservations.
·
Locating
and attaching appropriate files to correspondence or queries as well as
organizing filing and retrieval systems.
Locating
and attaching appropriate files to correspondence or queries as well as
organizing filing and retrieval systems.
·
Overseeing
the proper maintenance, storage, retrieval of files and documents in order to
ensure that they are accessible and secure.
Overseeing
the proper maintenance, storage, retrieval of files and documents in order to
ensure that they are accessible and secure.
·
Organizing
meetings and conferences and accurately recording proceedings of various
deliberations.
Organizing
meetings and conferences and accurately recording proceedings of various
deliberations.
·
Monitoring
and tracking the progress of various assignments and regularly updating the
supervisor and other members of staff on deadlines and problems.
Monitoring
and tracking the progress of various assignments and regularly updating the
supervisor and other members of staff on deadlines and problems.
Qualifications, Skills and Experience:
·
The
ideal candidates for the should National Agricultural Research Organisation
(NARO) Administrative Assistant job should hold a Diploma in Secretarial Studies from a
reputation institution. Possession of a Bachelor’s Degree in Secretarial and
Office Management will be an added advantage.
The
ideal candidates for the should National Agricultural Research Organisation
(NARO) Administrative Assistant job should hold a Diploma in Secretarial Studies from a
reputation institution. Possession of a Bachelor’s Degree in Secretarial and
Office Management will be an added advantage.
·
At least
three (3) years progressive experience gained in a busy executive office.
At least
three (3) years progressive experience gained in a busy executive office.
·
Proficiency
in using word processing and other computer software packages, including use of
the e-mail, the internet as well as local and wide area network systems.
Proficiency
in using word processing and other computer software packages, including use of
the e-mail, the internet as well as local and wide area network systems.
·
Age: Below 45 years
Age: Below 45 years
How to Apply:
All suitably
qualified and interested persons should submit applications together with a
detailed curriculum vitae giving telephone and e-mail addresses and names and
addresses of 3 (three) referees as well as copies of academic certificates and
testimonials to the undersigned.
qualified and interested persons should submit applications together with a
detailed curriculum vitae giving telephone and e-mail addresses and names and
addresses of 3 (three) referees as well as copies of academic certificates and
testimonials to the undersigned.
Applicants are
advised to quote the reference number of the post applied for on the top left
hand corner of the envelope and on the application letter specifying the
institute of preference and should apply for not more than two (2) positions.
advised to quote the reference number of the post applied for on the top left
hand corner of the envelope and on the application letter specifying the
institute of preference and should apply for not more than two (2) positions.
Only shortlisted
candidates will be contacted and notified via NARO web-site, telephones and
e-mail addresses as provided on the CV. Short-listed candidates will be
required to provide certified copies of their Academic Qualifications.
candidates will be contacted and notified via NARO web-site, telephones and
e-mail addresses as provided on the CV. Short-listed candidates will be
required to provide certified copies of their Academic Qualifications.
The Director
General,
General,
National
Agricultural Research Organization,
Agricultural Research Organization,
P.O. Box 295,
Entebbe
Entebbe
Deadline: 21st February 2019 by 5.00 p.m.
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