Administration Officer US NGO Jobs – Mercy Corps

Job
Title:         
 Administration
Officer
Organization: Mercy
Corps
Duty Station: 
Uganda
About US:
Mercy Corps is an
International NGO that exists to alleviate poverty and oppression by helping
people build secure, productive and just communities. Mercy Corps has been
fully registered in Uganda as an operational NGO. Currently Mercy Corps has an
office in Kampala and is implementing Food Security programs which comprise of
Water and Sanitation, Livelihood and Agriculture and Conflict Mitigation
Management Program in North and North Eastern Uganda. We implement programs in
the northern districts of Pader, Kitgum, Agago, Lamwo, Kaabong, Abim and Kotido
with funding from USAID, USDA, Walmart Foundation, SDC, DFID as well as other
private donations.
Job Summary:  The Administration Officer reports to the
Senior Operations Officer and is responsible for providing oversight to the
administrative support for Mercy Corps programming in West Nile; assist in the
achievement of MC program objectives with the facilitation of recruitment, orientation,
management of staff database, office supplies, guest logistics, health and
safety management, staff travel and accommodation and general office and field
administration issues. The position is to provide support to activities and
offices in Arua, Adjumani, Rhino Camp.
Key Duties and Responsibilities: 
  • Support the program with all MC Administration arrangements.
  • Actively contribute to the office strategic planning process and
    provide regular updates.
  • Interface with stakeholders and local partners in a manner
    consistent to the program team in terms of paperwork and documentation of
    goods and services.
  • Build and maintain productive relationships with all staff,
    stakeholders, vendors, partners, etc.
  • Maintain high ethical standards and treat people with respect and
    dignity.
  • Demonstrate an awareness of his/her own strengths and development
    needs.
  • Develop the capacity of his/her team and assist with continued
    development of a career path for his/her staff.
  • Work closely with all Mercy Corps staff to ensure smooth
    introduction and adoption of MC Staff handbook and Administration policy.
  • Work with finance compliance to mitigate fraud, conflict of interest
    and legal ramifications of Mercy Corps
  • Adhere to Mercy Corps mandated, procedures and controls including:
    Field Administration, Field Procurement, Logistics, Asset Management and
    Finance procedures.
  • Offer support in training and orientation of new staff in those
    procedures.
  • Prepare and implement guidelines for support functions of the
    reception, photocopies, translation services, office cleaning, maintenance
    and travel coordination.
  • Ensure proper functioning and maintenance of the office and
    guesthouses equipment like photocopiers, printers, cookers, fridges, etc.
  • Ensure all office equipment in the various offices and residence is
    well maintained, generators are always fueled, generator log sheets are
    filled in appropriately.
  • Facilitate timely payments for electricity, water, DSTV and any
    other utility bills for the facilities.
  • Responsible for maintaining an accurate inventory of office supplies
    to include stationery, consumables and cartridges/toners.
  • Overall responsible for all travel and accommodation arrangements
    for Mercy Corps Guests and staff in Yumbe.
  • Handle International guest logistics; airport pick-ups,
    accommodations, field movement support, and other guest-related issues.
  • Keep Travel Tracker up-to-date.
  • Responsible for managing maintaining confidentially an appropriately
    the filing system including but not limited to the following;
    Staff/personnel files, Employment & Service contracts, leave database,
    stock/inventory files, staff meeting minutes
  • Assist in collecting monthly staff timesheets and leave request
    forms.
  • Work closely with the respective supervisors and hiring managers in
    recruitment processes & staff management.
  • Prepare and attend staff coordination meetings and compile the
    minutes as discussed and agreed upon by chairperson/supervisor.
  • Assist in conducting or arranging for trainings and or other human
    resource development activities.
  • Conferencing and Event Management, including making all arrangements
    as required by MC staff.
  • Ethics and integrity:
  • All Mercy Corps staff are expected to behave ethically and
    demonstrate highest integrity in their professional and personal life.
    Mercy Corps has zero tolerance to any form of fraud, corruption, abuse,
    harassment or exploitation. Any breach of our policies or misconduct will
    lead to disciplinary action or may lead to termination.


Qualifications, Skills and Experience: 
  • The ideal candidate for the Mercy Corps Administration Officer job
    should hold a Bachelor’s degree in Human Resource, Business
    Administration, Social Work, Public Administration, Education, or other
    related field.
  • At least three years’ experience in a similar position and or similar
    roles preferably with International Non-Government Organization and in a
    multi-cultural environment.
  • Demonstrated excellence in human resource management, particularly
    in a multi-cultural environment, including techniques for staff
    development, training, motivation, and disciplinary handling.
  • Excellent writing and communications skills.
  • Good negotiation, representation, skills and the ability to work
    comfortably with an ethnically diverse staff.
  • Keen attention to detail, ability to follow procedures, ability to
    transparently manage stores, filing, and meet deadlines, work
    independently and cooperatively with team members.
  • Proven ability to innovatively solve problems.
How to Apply:
All suitably
qualified and interested candidates should send their E-mail applications
including a cover letter clearly stating the salary requirements, updated CV
(with three professional referees), and copies of academic
qualifications/certificates addressed to the Human Resource Director, Mercy
Corps Uganda to: ug-mcjobs@mercycorps.org. Applications can also be hand
delivered to Mercy Corps Yumbe Field Office located on Plot 1, Diku Village,
Chinia Village.        
Deadline: 1st February 2019
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latest jobs, please visit http://www.theugandanjobline.com or
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