Admin Jobs – Executive Assistant – Uganda Printing and Publishing Corporation (UPPC)

Job Title:     Executive
Assistant
Organisation: Uganda
Printing and Publishing Corporation (UPPC)
Duty Station: Entebbe,
Uganda
Reports to: Managing
Director
About US:
Uganda Printing and
Publishing Corporation (UPPC) is a body corporate established by the UPPC Act
1992 Cap.30 as a leading Government printer mandated to provide printing and
publishing facilities to the government ministries, departments, and parastatal
bodies .private companies, individuals and organizations. The corporation prints
and publishes all government legislation and documents and undertakes security
printing works.
Job Summary:  The Executive Assistant will provide effective
and confidential administrative and secretarial support to the office of the
Managing Director
Key Duties and Responsibilities: 
  • To relieve the Managing Director of administrative detail on all
    coordinating work flow and carrying out delegated tasks to ensure
    effective performance of the MDs office.
  • Draft correspondence and memoranda forthe Managing Director.
  • Receive and disseminate correspondences, mails and other information
    for the office;
  • Organize meetings, writing minutes and circulating decisions to the
    relevant action offices;
  • Coordinate board and management meetings in liaison with Legal
    Department and Administration Department.
  • Identify important events that require participation of the MD, make
    and follow up on appointments, bookings and schedules and reschedules
    meetings for Managing Director.
  • Maintaining office cleanliness and orderliness;
  • Managing and accounting for office equipment, materials and imprest;
    and
  • Supervising activities of the lower support staff in the MD’s
    office.
  • Perform any other duties as may be assigned by the supervisor.


Qualifications, Skills and Experience: 
  • The ideal candidate should preferably hold a Bachelor’s Degree in
    Secretarial Studies or Public Relations, or Public Administration, or
    Office Management from a recognised University/ Institution.
  • Five years of experience in a similar/related position in a
    reputable organisation.
  • Excellent minute taking skills.
  • Strong written and verbal communication skills.
  • Exceptional word processing and Microsoft office skills
  • Sound time management skills.
  • Highly effective project management skills.
  • Highly effective ability to participate in meetings and events at
    all levels of the organization.
  • Ability to effectively develop and maintain various data management
    systems.
 How to Apply:
All applicants
should submit written applications together with an up-to-date curriculum
vitae, copies of academic documents as well as names and contacts of three
professional referees, to the address below:
The Human Resource
and Administration Manager
Uganda Printing and
Publishing Corporation
P.0. Box 33 Entebbe.
Uganda
Deadline: 2nd February 2019 by 5:00pm
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