Job Title: OBO Shipping Clerk & Expeditor
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary: UGX 34,509,568 – UGX 50,718,244
Vacancy Number: Kampala-2018-056
Reports to: Senior Administrative Assistant
About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda. The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
- United States Agency for International Development (USAID)
- Centers for Disease Control (CDC)
- Peace Corps
Job Summary: The OBO Shipping Clerk & Expeditor serves as the Shipping Clerk/Expeditor to the OBO NOX/SPX Project Kampala. S/he manages the project’s customs and shipping clearance activities and arranges commercial shipping services for all its incoming and outgoing shipments (office supplies, house hold effects and vehicles). Expedites passengers, pouches and cargo to and from the airport and performs other office duties including purchasing local or picking up GSO office supplies and file maintenance. Incidental driving will be required sometimes. This position is a limited duration contract position, which will end in approximately 3 years in accordance with the NOX/SPX project completion date.
Key Duties and Responsibilities:
Clerical /Office duties:
- Prepares and maintains a numerical log of all protocol clearances and shipments for OBO Kampala (NOX/SPX) project.
- Orders supplies to support OBO Kampala (NOX/SPX) project activities in a timely and efficient manner including: – placing procurement requests to post’s Procurement section.
- Inputs data into the McNET customs portal. Attends to other office duties (filing documents, copying, answer phone calls and assemble reports)
Shipping/ Clearance Duties: 30%
- Prepares and processes cargo clearance documents with customs, Uganda Revenue Authority (URA) and clearing agents.
- Manages the logistical activities required to have the goods delivered on time and safely; including coordination of shipping and clearing agents’ actions. Processes vehicle transfers/registrations/de-registrations
- Timely response to shipping agents and customers
- Maintains OBO Kampala shipping records for accounts purposes and works with post Kampala’s Financial Management Office to ensure; accurate accounts records for the section.
- Facilitates the clearance and delivery of Classified/Unclassified pouches.
Expediting Duties: 30%
OBO Kampala’s Arriving & Departing Temporary Duty Officers (TDYers):
- Meets TDY personnel and other official visitors at the airport, receives their passports and baggage tags, assist them through immigration & assists with Visa challenges if any, identifies the baggage, processes it through customs and leads the visitors to their waiting vehicle.
OBO Kampala VIP visitors:
- Coordinates assigned visits from beginning to end. Prepares dip Notes to the MOFA, Requests for all necessary waivers through MOIA, VIP access through both MOFA & Entebbe international Airport VIP officials, and Tarmac Access through MOFA while closely coordinating with Aviation security. All these shall be processed through the official and approved processes to keep a diplomatic front for the U.S Embassy.
- On the expediting D-day, coordinates for the receiving team to receive VIPs either at tarmac or in the VIP lounge, receives Passports and baggage tags from the control officer upon arrival and ensures the passports go through immigration. On departure, the expeditor receives the bags and passports in advance, checks in the VIPs in advance of their arrival at the airport to minimize time spent in the VIP lounge before boarding the plane.
- Waits for wheels up and prepares a report to the supervisor after task is accomplished.
Qualifications, Skills and Experience:
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
- The applicants for the US Embassy OBO Shipping Clerk & Expeditor job opportunity should have completed Secondary School (both “O” and “A” level Education from an accredited institution
- At least three years of work experience in shipping, logistics, customs, or dispatching duties is required.
- Broad knowledge and understanding of local customs/shipping regulations and procedures is required.
- Knowledge of local traffic rules, regulations and patterns, should be well versed with local driving routes.
- Basic knowledge in vehicle safety and maintenance procedures, knowledge of the U.S. Embassy’s driving instructions, laws and regulations.
- Knowledge of office procedures, record keeping and filing systems.
- Ability to use Microsoft suites (outlook, word and excel), possession of a valid class B, DL & CM driving permit and ability to safely operate passenger and light cargo motor vehicles.
- Ability to follow instructions, good communication skills, able to work in a multi-cultured environment.
- Highly flexible and able to work long hours/weekends when required.
- Language Proficiency: Level III (Good Working Knowledge) speaking/reading/writing of English is required.
How to Apply:
All suitably qualified and interested candidates who wish to join the United States Embassy in Kampala are encouraged to Apply Online by following the instructions below;
- Applicants shall be required to register under the careers page for US Embassy Kampala using the link, Click Here
- You will receive confirmation of registration and proceed to apply.
- On completion of this process you will receive an auto response via your email.
NB: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).
Deadline: 14th January 2019
The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
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