2 Supply Chain Officer US Non-profit Jobs – International Rescue Committee (IRC)




Job
Title:        
 Supply
Chain Officer (2 Job Vacancies)
Organization: International
Rescue Committee (IRC)
Duty Station: 
Uganda
About US:
The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
Job Summary:   The Supply Chain Officer is an integral
member of the field management team and reports directly to the Head of Field
Location. This position is mainly responsible for the management and delivery
of effective supply chain support in the field in compliance with IRC and donor
regulations. This position will also support key responsibilities including
procurement, transport, inventory and asset management, supply chain reporting
and providing technical support to the supply chain teams in the field.
Key Duties and Responsibilities: 
Procurement:
  • Follow all IRC and donor purchasing procedures and regulations,
    ensuring all PRs are correctly filled in with all the required information.
  • Ensure all procurements are fully and accurately documented, which
    leads to easy tracing of procurement records.
  • Continuously inform the program staff of the progress and
    constraints in the procurement process and develop solutions in
    consultation with the Field Manager.
  • Ensuring that all procurement is done at the best value possible,
    while maintaining the quality of the product.
  • That procurement is done in the most transparent and cost effective
    way possible.
  • Ensure all procurement activities are fully and transparently
    documented through PRs, POs, RFQs, Comparative Statements, Bid Analysis,
    Invoices and Delivery Reports.
  • Initiate Invitations to Bids and collect quotations from suppliers
    as necessary and when necessary.
  • Coordinate with Logistics Officer and Field Manager for the supplies
    and making sure suppliers are paid effectively.
  • Maintain efficient systems for purchase requisitions, orders, and
    their administration through files that easily demonstrate open vs closed
    purchase requests.
  • Maintain database of good and reliable suppliers for different
    categories of supplies, goods and works.
  • In coordination with the Procurement Manager and Field Manager set
    up MPAs and MSAs for the field site.
  • Keep Supervisor informed of all developments and issues through
    daily briefing, weekly procurements updates and bi-monthly reports.
  • Provide ongoing training, advice to logistics and program staff in
    procurement policies, systems and procedures.
  • Responsible for contracting vehicles for transportation of materials
    to the Program offices and sites.
  • Submit monthly report on cost and status of all procurement during
    reporting period.
  • Assist with any other duties as requested by the supervisor
Transport:
  • Work with the Field Manager and Program Managers to design a suitably
    staffed and equipped transport function to support the IRC’s vehicle
    operations and policies.
  • Implement and direct IRC standard Vehicle policies and procedures,
    with particular attention to safety and security issues.
  • Advise the Field Manager, and liaise with IRC Program Managers on
    vehicle requirements and issues.
  • Manage and be accountable for the vehicle fleet, ordering and
    inventory management of all vehicle related parts and consumables,
    including fuel.
  • Evaluate, manage and monitor drivers.
  • Ensure that appropriate communications equipment is installed and
    functioning in IRC vehicles to meet the operational and security
    requirements.
  • Ensure that all vehicles carry the required on-board documentation
    and that all documents are kept current (including insurance).
  • Ensure that all vehicles are maintained in an efficient manner.
    Schedule timely and regular preventive maintenance of all vehicles and
    Generators.
  • Ensure that regular meeting is taking place with the drivers, and
    reports any concerns to the Field Manager.
  • Compile the drivers’ duty roster and work schedule·
  • Coordinate with admin to ensure mail is distributed by drivers to
    the correct recipients.
  • Ensure that all drivers are in possession of driver’s valid licenses
    and that all vehicles are insured.
Inventory
Management (Warehousing and Asset)
  • Advise the Field Manager and Program managers on the potential
    inventory shortages, warehouse specific issues or improvements.
  • Implement and ensure clear loading/offloading procedures, correct
    stacking and turnover (FIFO) procedures.
  • Organize shipment of the program materials to the Program site.
  • Maintain proper tracking of all the IRC assets present in Kyaka and
    Kabingo
  • Manage stock quipping records including Asset issue form, asset
    register and tags.
Reporting:
  • Prepare a monthly activity report for submission to the Procurement
    Manager and Field Manager. Produce a monthly Vehicle operation report,
    Asset List and stock report including transit stock. And also, PR and
    commitment tracking report.


Qualifications, Skills and Experience: 
  • The applicant for the International Rescue Committee (IRC) Supply
    Chain Officer job must hold a Degree in Procurement, Business
    Administration/Financial Accounting or Logistics related Program
  • Two years of experience working as a Supply Chain Officer in a
    multi-cultural environment
  • Good communication and staff management skills
  • Computer literacy (Microsoft Office Word and Excel spreadsheets;
    Outlook)
  • Excellent interpersonal and communication skills
  • Remains productive when under pressure.
  • Demonstrates a systematic and efficient approach to work.
  • Fluent English and local language a plus
How to Apply:
All suitably
qualified and interested candidates should send updated CVs, cover letters and
filled application form, download
here
, clearly indicating “SCO – Kyaka or Nakivale” as the subject to:
UA-IRCJobs@rescue.org (The Human Resource and Administration department,
International Rescue Committee)
Deadline: 31st January 2019
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline




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