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• Follow all IRC and donor purchasing procedures and regulations,
  ensuring all PRs are correctly filled in with all the required information.
• Ensure all procurements are fully and accurately documented, which
  leads to easy tracing of procurement records.
• Continuously inform the program staff of the progress and
  constraints in the procurement process and develop solutions in
  consultation with the Field Manager.
• Ensuring that all procurement is done at the best value possible,
  while maintaining the quality of the product.
• That procurement is done in the most transparent and cost effective
  way possible.
• Ensure all procurement activities are fully and transparently
  documented through PRs, POs, RFQs, Comparative Statements, Bid Analysis,
  Invoices and Delivery Reports.
• Initiate Invitations to Bids and collect quotations from suppliers
  as necessary and when necessary.
• Coordinate with Logistics Officer and Field Manager for the supplies
  and making sure suppliers are paid effectively.
• Maintain efficient systems for purchase requisitions, orders, and
  their administration through files that easily demonstrate open vs closed
  purchase requests.
• Maintain database of good and reliable suppliers for different
  categories of supplies, goods and works.
• In coordination with the Procurement Manager and Field Manager set
  up MPAs and MSAs for the field site.
• Keep Supervisor informed of all developments and issues through
  daily briefing, weekly procurements updates and bi-monthly reports.
• Provide ongoing training, advice to logistics and program staff in
  procurement policies, systems and procedures.
• Responsible for contracting vehicles for transportation of materials
  to the Program offices and sites.
• Submit monthly report on cost and status of all procurement during
  reporting period.
• Assist with any other duties as requested by the supervisor

• Work with the Field Manager and Program Managers to design a suitably
  staffed and equipped transport function to support the IRC’s vehicle
  operations and policies.
• Implement and direct IRC standard Vehicle policies and procedures,
  with particular attention to safety and security issues.
• Advise the Field Manager, and liaise with IRC Program Managers on
  vehicle requirements and issues.
• Manage and be accountable for the vehicle fleet, ordering and
  inventory management of all vehicle related parts and consumables,
  including fuel.
• Evaluate, manage and monitor drivers.
• Ensure that appropriate communications equipment is installed and
  functioning in IRC vehicles to meet the operational and security
  requirements.
• Ensure that all vehicles carry the required on-board documentation
  and that all documents are kept current (including insurance).
• Ensure that all vehicles are maintained in an efficient manner.
  Schedule timely and regular preventive maintenance of all vehicles and
  Generators.
• Ensure that regular meeting is taking place with the drivers, and
  reports any concerns to the Field Manager.
• Compile the drivers’ duty roster and work schedule·
• Coordinate with admin to ensure mail is distributed by drivers to
  the correct recipients.
• Ensure that all drivers are in possession of driver’s valid licenses
  and that all vehicles are insured.

• Advise the Field Manager and Program managers on the potential
  inventory shortages, warehouse specific issues or improvements.
• Implement and ensure clear loading/offloading procedures, correct
  stacking and turnover (FIFO) procedures.
• Organize shipment of the program materials to the Program site.
• Maintain proper tracking of all the IRC assets present in Kyaka and
  Kabingo
• Manage stock quipping records including Asset issue form, asset
  register and tags.

• Prepare a monthly activity report for submission to the Procurement
  Manager and Field Manager. Produce a monthly Vehicle operation report,
  Asset List and stock report including transit stock. And also, PR and
  commitment tracking report.

• The applicant for the International Rescue Committee (IRC) Supply
  Chain Officer job must hold a Degree in Procurement, Business
  Administration/Financial Accounting or Logistics related Program
• Two years of experience working as a Supply Chain Officer in a
  multi-cultural environment
• Good communication and staff management skills
• Computer literacy (Microsoft Office Word and Excel spreadsheets;
  Outlook)
• Excellent interpersonal and communication skills
• Remains productive when under pressure.
• Demonstrates a systematic and efficient approach to work.
• Fluent English and local language a plus

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