2 Fresher HR & Admin Assistant US Non-profit Job Placements – International Rescue Committee (IRC)

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Organization: International
Rescue Committee (IRC)
Duty Station: 
Uganda
About US:
The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
Job Summary:  The HR & Admin Assistant is responsible
for providing support for day-to-day HR & administrative requirements,
functions and general office management of the IRC Office.
Key Duties and Responsibilities: 
Recruitment:
  • Assist generally in the human resource activities for the national
    employees (job adverts, interviews, contracts, and personnel files) for
    the IRC Nakivale
  • Maintain a recruitment resource database (CVs).
Staff Contracts
  • Draft and track of Staff Contracts/COS with the support of HR/Admin
    Officer.
  • Prepare the IRC staff list monthly in liaison with the HR/Admin
    Officer for Nakivale.
Medical Insurance
and GPA:
  • Submit and track medical forms for the newly recruitment staff at
    Nakivale Office
  • Provide support to staff, follow up and report any issues staff are
    facing with the medical service providers.
Staff Leave: Maintain employee’s database for employee
leave and R& R, employee performance evaluation and staff training tracking
sheets.
Exit Management: Prepare exit evaluation grid, collate results
and provide copies to relevant managers in liaison with the HR & Admin
Officer.
Reporting
  • Prepare monthly reports for Nakivale
  • Maintain the leavers and departure trackers monthly.
  • In liaison with the HR and Admin Officer –South West, prepare
    monthly payroll information for staff and forward to the Country HR Lead
    for payroll processing in a timely manner.
Timesheets: Maintain and update the timesheet tracking
database for national staff in Nakivale and file all timesheets appropriately
Administration:
  • Attend to the office telephone, e-mail in a professional manner and
    ensure timely distribution of mail/messages.
  • Ensure mail pouches to other IRC Offices are dispatched in a timely
    manner.
  • Prepare invoices and payment request vouchers for all utilities
    (electricity bills, water bills, newspapers etc) including telephone
    bills.
  • Under the supervision of HR and Admin officer – SW, prepare monthly
    cash projections for the Human Resources/Admin Department
  • Ensures OADM forms/Templates are replenished and updated.
  • Assist to monitor staff movement to/from the field, to trainings,
    etc. and provide weekly updates (Travel calendars) to relevant staff

Qualifications, Skills and Experience: 
  • The applicant for the International Rescue Committee (IRC) HR &
    Admin Assistant job must hold a University degree/Higher education in
    Human Resources, Business administration or any other related course;
  • Substantial knowledge of Uganda employment law / labor laws.
  • Two years of experience in similar position;
  • Proven skills in administration and human resources management
  • Excellent organizational, interpersonal skills
  • Good administrative skills
  • Excellent computer skills including MS Word, Excel, PowerPoint and
    Outlook
  • Must be able to work independently while being a strong team player;
  • Strong skills in collaboration with multi-cultural and diverse teams
  • A team builder with excellent people skills; must be culturally
    sensitive
  • Able to coach and support others.
  • Excellent verbal and written communication skills plus fluency in
    spoken and written English.
How to Apply:
All suitably
qualified and interested candidates should send updated CVs, cover letters and
filled application form, download
here, clearly indicating “HRA – Kyaka II or Nakivale” as the subject
to: UA-IRCJobs@rescue.org (The Human Resource and Administration department,
International Rescue Committee)
Deadline: 31st January 2019
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline



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