Protection Information Management Officer – Junior EU Aid Volunteer NGO Careers – Danish Refugee Council (DRC)

Organisation: Danish
Refugee Council (DRC)
Duty Station: 
Kampala, Uganda
About US:
The Danish Refugee
Council (DRC) is a private, independent, humanitarian organization working on
all aspects of the refugee cause in more than 36 countries throughout the world.
The aim of DRC is to protect refugees and internally displaced persons (IDPs)
against persecution and to promote durable solutions to the problems of forced
migration, on the basis of humanitarian principles and human rights. DRC works
in accordance with the UN Conventions on Refugees and the Code of Conduct for
the ICRC and NGOs in Disaster Relief.
About The EU Aid Volunteer Initiative
The Danish Refugee
Council (DRC) is leading an exciting new EU project aiming at recruiting and
deploying volunteers as part of the European Union Aid Volunteers initiative.
The project enables young EU citizens and long-term residents in EU to get
involved in international humanitarian aid projects and kick-start their
career. This is a great opportunity for young professionals to get involved in
humanitarian aid projects in non-EU countries affected by disaster and by this
kick-starting an international career within the humanitarian sector. As a
Junior EU Aid Volunteer, you will be able to upgrade your skills and knowledge
within the field of humanitarian aid through in-depth training and hands-on
field experience. 
Job Summary:  The Protection Information Management Officer
– Junior EU Aid Volunteer
is for one seeking
to pursue an international career within the humanitarian sector. Are you keen
on working in an intercultural environment? And do you want to upgrade your
skills and get hands-on experience by working in a leading international
organization? Then a position as an EU Aid Volunteer is your chance.
Key Duties and Responsibilities: 
Database Management
  • Support and improve protection database and information management
    systems at the national level – both for DRC directly implemented
    activities and through partners, as requested.
  • Assist in streamlining the design, set up and roll out protection
    information management systems among all DRC protection programmes.
  • Provide support in managing database of confidential information and
    ensure there is provision for data security (including strict data
    handling and confidentiality protocols), weekly backup and recovery
    control (all data is retrievable in an emergency).
  • Maintenance of common datasets that are used by DRC Uganda, and
    field offices, as relevant.
Information Sharing
  • On a regular basis, process data and disseminate information easily
    disaggregated for use in the protection programme materials, but not
    limited to. (i.e. briefings, reports).
  • Liaise with other sectors on data, share information, and support
    the coordination processes on information and baseline data, as requested.
  • Support the development of simple and effective methods to share
    information in an appropriate way (i.e not all stakeholders have access to
    the same type of information systems). This by using internet, e-mail
    groups, hard copies, verbal feedback at sector/cluster coordination
    meetings and dissemination to affected communities as part of
    accountability to affected populations; consider translation into local
    languages as appropriate.
  • Attend relevant coordination meetings relating to these issues,
    internally and at the inter-agency level.
Monitoring and
  • Actively participate in grants opening & meetings for new
    projects, monitoring and follow ups, and where appropriate, support the
    development of the M&E plan.
  • Assist with project field protection monitoring, as required.
  • Assist the enhancement and capacity building of DRC staff in terms
    of database use and maintenance, data quality, and basic analysis through
    on-going support and trainings.
  • Work with and assist field teams, including capacity building to
    roll out protection monitoring frameworks to site specific locations as
    per requests from the Protection Programme Coordinator.
  • Support proposal and report writing processes based on information
  • Support the identification of case studies and project related
    materials for donors and stakeholders.
  • Support the protection analysis process to guide DRC Uganda’s
    advocacy work, update DRC’ website, prepare annual reviews meetings,
    communication strategies, and thematic meetings, as requested.
  • Support the process of inventory of relevant documents on the
    humanitarian situation, i.e. mission reports, assessments, evaluations,
  • Assist in reviewing and update DRC Uganda protection data protocol
    to be used by all its refugee operational areas.
  • Any other duties as agreed with the Protection Programme
    Coordinator, Head of Programme.
Project development
  • 10% of the EUAV time will be allocated for communication tasks, to
    demonstrate the value added and impact of the EU Aid Volunteers initiative
    and its different actions, and the professional contribution of EU Aid
    Volunteers. This will be implemented through specific channels discussed
    with the communications officer.
  • Get in touch with the ECHO’s RIOs (Regional Information Officers)
    to, previously approved by the line manager, share information about HOPE
    and the experience to be an EU Aid Volunteer.
  • Develop one story from the field (an anecdotal story about their
    experience/work/ impact) produced during the assignment that may be
    uploaded into the network for use by sending/hosting organisation and the
    European Union for communication purposes.
  • Conference/workshop participation: Where appropriate, contribute to
    sharing experiences of life as an EU Aid Volunteer at conference/workshops
    organised by sending or hosting organisations and the European Commission.

Qualifications, Skills and Experience: 

The candidate applying for a senior EU Aid Volunteer position must:

  • Be citizen of the EU or a long-term resident in an EU Member State.
  • Strong knowledge of Excel, and preferably MS Access or other
    databases like Stata
  • Strong knowledge and background in data analysis both quantitative
    and qualitative using SPSS and Nvivo respectively.
  • Demonstrated skills in PC troubleshooting, software and hardware
    support, networking, data backup, and creating data entry forms.
  • Other technical skills that are also considered desirable:
  • Ability to maintain and manage the data base/server
  • Data storage and management
  • Communications and technical writing using both graphic and
    narrative presentations;
  • Training and facilitation skills;
  • Knowledge in Protection Information Management (PIM) is an added
  • Minimum 18 years of age.
Additionally, all EU
Aid Volunteers are expected to demonstrate DRC’ five core competencies:
  • Striving for excellence: You focus on reaching results while
    ensuring an efficient process.
  • Collaborating: You involve relevant parties and encourage feedback.
  • Taking the lead: You take ownership and initiative while aiming for
  • Communicating: You listen and speak effectively and honestly.
  • Demonstrating integrity: You act in line with our vision and
Contract Terms: As an EU Aid Volunteer your expenses during trainings and deployment will
be covered, including travel costs, insurance, and accommodation. In addition,
EU Aid Volunteers will receive a monthly subsistence allowance covering
everyday expenses during deployment, such as food, local transport, etc.
How to Apply:
All candidates
should apply online via the EU Platform. To apply you must go to the job advert
on the EU Platform by clicking on the link above. At the bottom of the vacancy
text you need to click on “apply.”
All applicants must
send the following:
  • Cover letter
  • Updated Europass CV. Download
  • Relevant certificate/diploma.
  • Proven EU citizenship or long-term residency in an EU Member State
    (i.e. copy of passport/long-term residence permit). If you are a long-term
    resident, please make sure to upload your permit.
  • All documents must be uploaded in the online application system
    under the section for cover letter and the section for CV/other documents.
Deadline: Sunday 13th January 2019 at 11.00 pm (CET)
 For more of the latest jobs, please
visit or
find us on our facebook page

Leave a Reply

Your email address will not be published. Required fields are marked *