Job Title: Project
Coordinator
Coordinator
Organization: Mengo
Hospital
Hospital
Duty Station: Kampala,
Uganda
Uganda
Reports to: Project
Manager
Manager
About US:
Mengo Hospital was
founded in 1897 in Kampala, and is the oldest hospital in Uganda. It currently
serves as an urban community hospital that provides modern medical care. Mengo
Hospital provides comprehensive care including radiology, obstetrics,
dentistry, orthopedics, and surgery. Additionally, Mengo Hospital provides
critical training and education to health professionals through its various
programs in midwifery and nursing, health sciences, and laboratory technology.
Mengo Hospital also has a dedicated research and development team that works to
find new solutions to health issues in Uganda.
founded in 1897 in Kampala, and is the oldest hospital in Uganda. It currently
serves as an urban community hospital that provides modern medical care. Mengo
Hospital provides comprehensive care including radiology, obstetrics,
dentistry, orthopedics, and surgery. Additionally, Mengo Hospital provides
critical training and education to health professionals through its various
programs in midwifery and nursing, health sciences, and laboratory technology.
Mengo Hospital also has a dedicated research and development team that works to
find new solutions to health issues in Uganda.
Job Summary: The Project Coordinator will coordinate the
various activities for this project aimed at the provision of comprehensive and
inclusive Eye Health services to the people of Uganda
various activities for this project aimed at the provision of comprehensive and
inclusive Eye Health services to the people of Uganda
Key Duties and Responsibilities:
- Maintaining and monitoring project plans, project schedules, budgets
and expenditures against set timelines. - Ensuring that the project adheres to national and international
policies and frameworks and all documentation is maintained appropriately
the project - Provide regular and timely updates to the Project Manager and other
Project implementing teams. - Work with the Hospital Finance Department to ensure timely financial
reports are submitted in accordance with arrangements specified in the
Project. - Determining and manage project risks and changes
- Monitor project strategies and make appropriate changes
- Organizing, participating in and documenting the project monitoring,
evaluation and review meetings. - Act as a liaison between the Project implementing team and the donor
country Office. - Work closely with appropriate technical personnel to prepare a
capacity development plan and tools for health workers involved in severe
Eye Health management to strengthen the quality of care at Mengo Hospital
and referrals from communities. - Provide technical inputs to the design of advocacy materials and
technical briefs - At all times, work in line with the agreed Hospital communications
matrix, to ensure effective communications to all project stakeholders - Work with the project manager to prepare and implement stakeholder
engagements plan in order to create a close working relationship with the
Ministry of health, Regulatory Authorities and other relevant
organizations. - Coordinate the project procurement process as per the Hospital set
procedures - Assign project relevant tasks to teams and assist with schedule
tracking - Any other task assigned to him/her by the Project Manager
- Dedicated focal person for upcoming requests within the framework of
the cooperation with Saarland University - Organizes travel arrangements for project staff e.g. visa, flight,
health- and liability insurance within the agreement with Saarland
University - Supports all logistics for visiting German doctors
(hotel/accommodation, transport, meetings, dinner side events)
Technical
performance management and Quality Assurance
performance management and Quality Assurance
- Work closely with the M&E team to prepare an M&E plan and
work with Project Manager to see that implementation occurs on time and
that the information feeds into internal and external learning cycles. - Monitor the performance of the project and see that the work is of
high technical quality. - Ensure that the project activities strictly adhere to the national
and international policies.
Communications and
Documentation
Documentation
- Work in line with the agreed multi-country project communications
channels to ensure effective communications and decision making between
the Hospital and the CBM country office team. - Provide regular and timely updates to the Project Manager and the
Technical Implementing team. - Ensure that a project communications strategy is developed and
implemented in line with the Hospital and set procedures. This includes
the production of case studies, reviews of lessons learned, general
documentation for internal and external dissemination, and project
reviewed publications. - Lead on the technical writing of dissemination documents to allow
wider sharing of Eye health experiences, lessons, and successes. - Lead the development of any additional project documentation that
may be requested by the project team. - Act as dedicated focal person for fundraising/marketing departments
of CBM (and other stakeholders) – and ensure the collection/provision of
compelling Human Interest Stories (HIS)/staff portraits and other project
information plus related high-quality pictures/video in full compliance
with CBM´s Code of Conduct/Child Protection Policy and within agreed
timelines.
Representation
- Represent Mengo Hospital Eye Department at appropriate programmatic,
coordination, and partner meetings. - Liaise as needed with the Project partners to ensure smooth project
implementation.
Qualifications, Skills and Experience:
- The applicant should hold a Master’s degree in business
administration or related field of study - Five years’ experience in a program management position preferably
with the implementation of donor grant contracts - Experience in results-based management, project monitoring, and
reporting - Exceptional verbal, written and presentation skills
- Experience in managing health-related projects
- Excellent interpersonal, communication, presentation and negotiation
skills - A proactive and enthusiastic approach, with a willingness to
participate in field activities/surveys and travel to remote areas within
the catchment area - Proficient in MS office packages
- Attentive to detail with high levels of accuracy
- Excellent technical and report writing
- Solid organizational skills, including multi-tasking and time
management - Good understanding of/proven experience in fundraising
communication/ marketing (for a western audience/NGO) - Proven experience in writing compelling Human Interest Stories (HIS)
and project updates for donors (medical and non-medical audience) - Advanced knowledge of photography/respective software is a plus
- A good understanding of Eye Health.
- A good understanding of health systems strengthening approaches.
- Experience in managing others, including training and mentoring.
- Data management and analysis skills including proficiency in
statistical analysis software such as word processing, spreadsheet
(preferably Microsoft Access and Excel), and presentation software
(Microsoft PowerPoint) as well as other database and statistical
applications (SPSS, SAS, STATA
How to Apply:
All suitably
qualified and interested candidates with relevant qualifications and experience
should submit their application letters, detailed Curriculum vitae (CV), and
copies of academic transcripts, certificates, and valid contacts (email and
telephone) addresses of three (3) Professional referees, should be addressed
to; The Medical Director, Mengo Hospital, P.O. Box 7161, Kampala.
qualified and interested candidates with relevant qualifications and experience
should submit their application letters, detailed Curriculum vitae (CV), and
copies of academic transcripts, certificates, and valid contacts (email and
telephone) addresses of three (3) Professional referees, should be addressed
to; The Medical Director, Mengo Hospital, P.O. Box 7161, Kampala.
Deadline: 28th December 2018
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