Procurement Officer NGO Job Opportunities – Lifewater International

Job Title:     Procurement
Officer
Organisation: Lifewater
International
Duty Station: 
Kampala, Uganda
Reports to: Finance
and Administration Manager
About US:
Lifewater is a
Christian water development organization dedicated to effectively serving
vulnerable children and families by partnering with underserved communities to
overcome water poverty. Motivated by our faith in Jesus Christ, we serve the
least and last as a demonstration of God’s unconditional love for all people.
Lifewater International serves all people, regardless of religion, race,
ethnicity, or gender.
Job Summary:  The Procurement Officer will be an integral
member of the Operations team and provide oversight of procurement in Lifewater
International while working closely with the Programs and Finance Departments.
He/ she will be responsible for ensuring that all procurement and contracts are
in compliance Lifewater Procurement Policy and PPDA Act & Regulations of
the Republic of Uganda.
Key Duties and Responsibilities: 
·        
Ensuring
the preparation of a Consolidated Procurement Plan and Disposal for goods and
services
·        
Drawing
procurement plans in line with LI approved budget and follow up for smooth
execution.
·        
Ensuring
that LI procurement policies and formats are properly used.
·        
Assisting
the program staff in creating clear and understandable purchase requests (PR)
and other documentation
·        
Ensuring
a working Procurement Committee of which you are part is working in relation to
sealed quotation procedures, tender preparations, opening, evaluation and award
process, documentation of all committee meeting decisions
·        
Participating
on the prequalification of suppliers.
·        
Collecting
quotations and bids from the market as requested by the managers and as per LI
standards and formats
·        
Liaising
with suppliers and other stakeholders to ensure timely delivery of goods and
services as per contract to respective LI field offices and ensure GRNs are
issued while inadequate, broken, lower quality goods not meeting the
requirements of the order are rejected.
·        
Receiving
all bids from suppliers and ensuring that proper procedures of receipt of bids
are followed as per PPDA Regulations.
·        
Organizing
for the opening of bids in line with PPDA regulations.
·        
Participating
in evaluation of bids and compilation of evaluation reports in line with PPDA
Guidelines and Regulations, 2003.
·        
Ensuring
the safe custody of all bid documents, Purchase Requests with all the
supporting documents and contracts, as well as having all information like bid
notices, best-evaluated bidder, notification of award are displayed and posted
on LI Notice Boards and Website.
·        
Drafting
letters / contracts as well as updating them into the respective databases
periodically
·        
Liaising
with Accounts team to have the availability of procurement funds and timely
payment of suppliers.
·        
Negotiating
prices with suppliers and preparing the local purchase orders to the suppliers
·        
Processing
payments for completed procurements ensuring acknowledgement in terms of GRNs,
Completion Certificates
Other general
duties:
·        
Provide
Orientation on Procurement procedures from time to time to new recruits in line
with LI policy.
·        
Prepare
monthly procurement reports and ensure their timely submission to the Country
Director.
·        
Conduct
site visits for construction related procurements in collaboration with
Engineers and other Program staff to verify materials and other direct
deliveries made to beneficiaries.
·        
Conduct
market surveys for prices and maintain a list of prices for commonly purchased
items in all Program areas of operation.


Qualifications, Skills and Experience: 
·        
The ideal
candidate must hold a Bachelor’s degree in Procurement and Logistics or a
closely related field.
·        
Possession
of professional qualification -Chartered Institute Purchasing &Supply
(CIPS) is an added advantage
·        
A
minimum of three years’ experience in Logistics and Procurement Management in
reputable organization. Working experience of NGOs is an added advantage.
·        
Computer
knowledge including, but not limited, to MS Word, Excel, Navision, Power Point
and Access.
·        
Knowledge,
deeper understanding and experience is using of PPDA Act and Regulations.
·        
Good
judgment, strong communication skills and high integrity
·        
A clear
understanding of procurement ethics and donor compliance is essential.
·        
A
demonstrated ability to multi-task and process information into action such
that program activities are not delayed.
·        
Demonstrated
attention to detail, ability to follow procedures, meet deadlines and work
independently.
·        
Ability
to prioritize, problem solve and simultaneous attention to detail as well as
strategic vision are essential.
·        
A strong
commitment to teamwork and accountability
·        
Well-developed
analytical and reporting skills.
·        
Must be
a committed Christian, active in a local church
·        
Commitment
to the mission, vision, and core values of Lifewater International
How to Apply:
All suitably
qualified and interested applicants with relevant qualifications and experience
should submit their application letters, detailed Curriculum vitae and copies
of academic certificates, professional membership certificates and addresses of
three (3) referees to the Human Resource Manager at recruitment@lifewater.org or  hmwambu@lifewater.org.
Subject of email should read the position you are applying for.
Deadline: Monday, 7th January, 2019.
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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