Job Title: Manager
Administration
Administration
Organization: Petroleum
Authority of Uganda (PAU)
Authority of Uganda (PAU)
Duty Station: Kampala,
Uganda
Uganda
About US:
The Petroleum
Authority of Uganda (PAU) is a statutory body established under Section 9 of
the Petroleum (Exploration, Development and Production) Act 2013, and in line
with the National Oil and Gas Policy for Uganda which was approved in 2008. The
PAU’s mandate is to monitor and regulate the exploration, development and production,
together with the refining, gas conversion, transportation and storage of
petroleum in Uganda. This includes ensuring that petroleum operations in Uganda
are carried out in accordance with the relevant laws, regulations, guidelines,
statutes and in line with international best practice for the petroleum
industry.
Authority of Uganda (PAU) is a statutory body established under Section 9 of
the Petroleum (Exploration, Development and Production) Act 2013, and in line
with the National Oil and Gas Policy for Uganda which was approved in 2008. The
PAU’s mandate is to monitor and regulate the exploration, development and production,
together with the refining, gas conversion, transportation and storage of
petroleum in Uganda. This includes ensuring that petroleum operations in Uganda
are carried out in accordance with the relevant laws, regulations, guidelines,
statutes and in line with international best practice for the petroleum
industry.
Job Summary: The Manager Administration will develop and
guide the implementation of strategies for the provision of Administrative and
logistical services in order to ensure adequate support for the smooth running
of all PAU business operations in the delivery of services.
guide the implementation of strategies for the provision of Administrative and
logistical services in order to ensure adequate support for the smooth running
of all PAU business operations in the delivery of services.
Key Duties and Responsibilities:
- Leads the Department’s strategic planning and ensures that the
developed goals align with the organization’s goals - Develops and guides the implementation of frameworks for the review
and improvement of PAU Procurement function to ensure compliance to set
guidelines - Guides the development of PAU procurement plan and liaises with
Heads of Department for timely submission of individual procurement plans - Coordinates and leads the Department’s responses and reporting on
audit queries and issues in line with audit reporting requirements to
ensure that audit queries are responded timely and accurately - Setups systems and initiatives for tracking and reporting on all
construction projects - Guides the reviews and monitoring of policies and systems relating
to the management of PAU land and properties to ensure adequate
performance - Provides executive support in the availability of 24-hour utility
services and logistical support to all PAU offices - Provides strategic guidance in the management of organization’s
records in order to maintain the corporate memory and enhance informed
decision making - Reviews authorization requests for credibility and compliance with
the relevant standards and certify for further action - Tracks the relevance of fleet management system and processes in
relation to the industry and provide strategic direction - Sets up mechanisms for effective management of contracts relating to
the functions under the Administration Department - Develops and supervises the implementation of a resource utilization
and reporting mechanism that fosters prudent and optimal use of
Departmental resources - Monitors the coordination of organization-wide analysis of the
security environment to establish potential security risks and advises on
suitable strategies to improve security in Petroleum Authority of Uganda - Monitors the implementation of effective security programs and
guidelines to maintain a safe and secure environment for PAU - Develops and communicates the strategy and work plan of the
Administration - Department
- Manages performance of both the business unit and the staff under
jurisdiction and implements initiatives that foster staff capacity building
and career development - Implements succession planning and any other staff related programs
as introduced and approved in the organization - Perform any other duties as may be assigned from time to time.
Qualifications, Skills and Experience:
- The applicant for the Petroleum Authority of Uganda (PAU) Manager
Administration job placement must hold a Masters’ Degree in either;
Business Administration, Finance, Social Work & Social Administration,
Social Science, Library & Information Science, Statistics, Business
Computing (Procurement) or Procurement and logistics from an
internationally recognized institution - Bachelor’s degree in either; Business Administration, Finance,
Social Work & Social Administration, Social Science, Library &
Information Science, Statistics, Business Computing (Procurement) or
Procurement and logistics from an internationally recognized institution - A minimum of seven (07) years’ experience in areas of
administration, 5 of which should have been served at middle management
level in a busy and reputable organization. - Affiliation to relevant professional bodies such as CIMA, CIPS, etc.
is an added advantage - Training in Public Accounting guidelines, procurement, project
management, Information management, Transport and Logistics - Knowledge of the Public Procurement and Disposal of Public Assets
Act - Knowledge of National Records and Archives Act, 2001.
- Ability to manage very strong brilliant and highly technical
specialists in a highly dynamic environment - Excellent communication skills
- A high degree of resilience and maturity that portrays the corporate
image of the PAU - Strong problem diagnosis and solving skills
- Good leadership skills and emotional intelligence
- Ability to develop, motivate and influence a team of managers
towards the realization of the Departments’ mandate - Impeccable record of integrity
- Excellent oral, written and presentation skills
- Strong conceptual and analytical with an attention to detail
- Good Inter personal relationship and networking skills
- An admirable character that influences the behaviour in a
multi-disciplinary team/he should have ability to negotiate with high
profile stakeholders.
How to Apply:
All suitably
qualified and interested candidates are encouraged to apply online by clicking
on the link below.
qualified and interested candidates are encouraged to apply online by clicking
on the link below.
Click Here (Register)
-> Proceed to Application
-> Proceed to Application
NOTE:
- ONLY online applications will be considered.
- Applicants are required to scan and attach CERTIFIED copies of the
required academic documents only e.g. Degree, Transcript, Diploma, A-level
and O-level certificates and PLE results slip. - Academic documents for the successful candidates will be vetted and
background checks conducted before they are considered for appointment
into the Authority. - Only short listed and successful candidates will be contacted.
- All appointments shall be subject to a probationary period of not
more than six months and subsequent confirmation in service will be based
on satisfactory performance of the individual.
Deadline: 15th January 2019 by 11:59 pm.
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