Job Title: Grants Manager
Organisation: World
Vision International
Vision International
Duty Station:
Kampala, Uganda
Kampala, Uganda
Reports to:
Associate Director Grants
Associate Director Grants
About US:
World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary: The Grants Manager provides support to the
Associate Director-Grants Management in ensuring effective grants
implementation across WVU grants portfolio. The incumbent will supervise
assigned grants projects, participate in developing concept notes for new
funding opportunities and provide periodic reports for all grants to advise
management decisions in a timely manner.
Associate Director-Grants Management in ensuring effective grants
implementation across WVU grants portfolio. The incumbent will supervise
assigned grants projects, participate in developing concept notes for new
funding opportunities and provide periodic reports for all grants to advise
management decisions in a timely manner.
Key Duties and Responsibilities:
Coordination of
implementation of grants
implementation of grants
- Ensure the planning and budgeting process for all the grants is
aligned to World Vision (WV) and donor guidelines. Ensure all project
plans and budgets are shared with Support Offices (SO) and donor for
approval. - Work in close consultation with the Grants Acquisition Department
and Operations Team, ensure timely start and end of all programmes and
projects and within donor expectations - Under the guidance of Associate Director-Grants Management
coordinate the provision of timely technical support / supervision to
grants programs and projects in consultation with the program managers
Technical Program Managers and the Regional Offices staff to meet and or
exceed donor performance and compliance expectations - In consultation with the program quality division, facilitate the
successful roll out and implementation of all grants Design, Monitoring
and Evaluation related initiatives at the Area Program and Regional levels
as per donor guidelines and policies eg. DFID, EU, USAID, DFAT, FINAID
etc) - On a monthly basis, monitor grant project implementation to ascertain
that project implementation is timely and that the budgeted resources are
utilized appropriately as per project design document and donor standards; - Ensure regular review of implementation and expenditure levels,
track and manage work plans and budgets with the Finance and the grants
implementing teams to be able to identify areas of follow up in
implementation. This will include early identification of issues that need
to be escalated to the Leadership and make recommendations for their
consideration. - In liaison with the National Office, Field Finance team monitor
grant expenditure to ensure WVU’s compliance to donor standards and
financial guidelines on a monthly basis, and that project funds are
disbursed and accounted for in a timely manner. - Provide support to projects’ teams to apply standardized monitoring
tools that enable the organization collect an evidence base of grants and
projects impact on CWB targets
Coordinate grants
external audit
external audit
- Coordinate the timely implementation of audit recommendations of all
grants projects; - Establish effective cross-functional linkages between all sectors in
the grant implementation processes.
Projects
Monitoring, Reporting, documentation and learning
Monitoring, Reporting, documentation and learning
- Develop and maintain an appropriate grants monitoring system/ matrix
for all grants to aid in effective management of project data and the
National Office level, ensure timely monitoring of all grants activities
implementation and to advise the supervisor on issues for key decision
making; - Support monitoring of implementation of established guidelines and
policies for critical milestones in the life cycle of all projects during
surveys, reviews, evaluations and reports. - Ensure timely notification to management, donors and SOs of any
significant milestone changes in grants projects. - In conjunction with the Area Program Managers and Regional Offices,
ensure timely and quality reporting of all grant projects (quarterly,
semi- annual milestone and annual reports) according to the donor
expectations and standards in collaboration with M&E teams - Contribute in the review of the completed grants projects reports to
ensure that they are consistent with National Office strategic objectives
and WV standards and donor requirements - Ensure that appropriate controls, sector monitoring and evaluation
tools are being utilized in a timely manner in every grant project for
consistency - Provide status periodical reports for all grants while identifying
issues that warrant management action - In working with Associate Director-Grants Management provide
constructive feedback to Area Programme Managers and grant Project
Managers on the monitoring data they generate to ensure that information
produced is relevant and useful to the difference stakeholders. - Coordinate joint planning, regular field monitoring visits to
projects and programmes to ensure timely and quality implementation that
meet donor standards.
Capacity building
for Quality Programming
for Quality Programming
- Work closely with the grants project manager to identify capacity
gaps of the projects staff; - Support capacity building of staff on specific grants programming
guidelines as per donor specifications. - Support P&C to conduct timely recruitment of grants’ staff
- Coordinate induction of new Grants / project officers on specific
programming processes and products ( Orientation/ start up workshops) - Coordinate grants transition and closure
Networking and
engagement
engagement
- Ensure Support Offices and donor queries and requests are
effectively, timely and effective way. - Actively contribute to the processes of creating linkages with other
partners and where appropriate represent the project and WVU
Qualifications, Skills and Experience:
- The applicant for the World Vision Grants Manager job placement
should preferably hold a Bachelor’s Degree in Economics, Social Work,
Community Development studies and related studies from a recognized
university. Post graduate training in project management or any of the
related fields will be an added advantage - Five years of experience working in a Not for Profit organizations
or related agencies. - Must possess at least 3 years’ experience in management of donor
programmes and projects in either Education and Child Protection;
Livelihoods and Resilience; Emergency Response, Water, Sanitation and
Hygiene or Health generally - Proficiency in Computer especially in Microsoft Office Suite and
data analysis programs such as SPSS, Stata, EPI Info. - Excellent communication, facilitation, networking and relationship
building skills - Three years’ experience in fundraising / donor resource mobilization
processes - Ability to maintain donor relations through timely and appropriate
communications. - Must be a self-starter who is able to work under stress and with
minimum supervision. - Must be a committed Christian who is able to stand above
denominational diversities. - Ability to influence multi-sectoral teams towards a given goal.
- Excellent knowledge of the Humanitarian Development Field
- The position requires ability and willingness to travel domestically
up to 40% of the time and occasionally internationally.
How to Apply:
All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Please follow
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal. Qualified female candidates are particularly
encouraged to apply.
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal. Qualified female candidates are particularly
encouraged to apply.
Deadline: 31st December 2018
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