Fresher UN Project Support Officer Job Careers – United Nations Office for Project Services (UNOPS)

Job Title:      Project
Support Officer
Organisation: United
Nations Office for Project Services (UNOPS)
Duty Station: Kampala,
Uganda
Vacancy code: VA/2018/B5004/16931
Reports to: Project
Manager
About UNOPS:
United Nations
Office for Project Services (UNOPS)’ mission is to expand the capacity of the
UN system and its partners to implement peace building, humanitarian and
development operations that matter for people in need. Working in some of the
world’s most challenging environments, UNOPS vision is to always satisfy
partners with management services that meet world-class standards of quality, speed
and cost effectiveness. By assisting UN organizations, international financial
institutions, governments and other development partners, UNOPS makes
significant, tangible contributions to results on the ground.
Job Summary:  The Project Support Officer will be engaged in
the overall coordination of the project “Towards a Comprehensive Implementation
of United Nations Global Counter-Terrorism Strategy in Central Asia” and
capacity development components of the projects.
Key Duties and Responsibilities: 
  • Actively contribute to the planning of the projects as well as the
    smooth implementation of the projects by actively engaging in supporting
    project services including recruitment, procurement, organization of
    conferences, travels and financial management
  • Assist in the preparation of proposals, engagement processes and
    agreements ensuring administrative and financial aspects are in line with
    corporate policies and guidelines
  • Support preparation of budgets ensuring they follow corporate
    polices and established in the ERP with sound budgetary structures that
    contribute to financial monitoring and reporting
  • Contribute to the preparation of monthly cash flow forecast ensuring
    the projections are in line with approved budgets, contractual commitments
    and that cost estimates are reasonable
  • Support the monitoring of project expenditures against approved
    resources and ensure timely adjustments and corrections of
    over-expenditures and wrongly booked charges
  • Support the development of 
    risk assessment and mitigation measures with input from the project
    team, and contribute risks management procedures are followed
  • Prepare submissions for compliance, oversight and other risks
    mechanisms reports and data;
  • Actively engage in the project monitoring and evaluation, using established
    performance monitoring tools, cross cutting themes(capacity building,
    environment, gender equality), preparing draft report on the results, and
    assist to develop follow up actions if applicable
  • Assist in the preparation of reports and collation of information
    for quarterly business review processes, year-end closure and projects
    closure in collaboration with project managers
  • Assist the project managers in the review of the status of
    workplans, activity plans, implementation and aggregate reports regularly
    prepared on activities, outputs and outcomes
  • Support the procurement activities of the portfolio, from
    preparation of procurement plans, terms of references, bidding process,
    request for awards to signature of contracts and orders
  • Implementation of the different steps of the procurement processes,
    including Pre-Purchasing: Strategy and Planning; Requirements Definition;
    Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation;
    Review and Award; Post Purchasing: Contract finalization and issuance;
    Logistics; and Contract Management.
  • Implementation of strategic procurement for projects assigned in the
    Business Unit.
  • Research undertaken and data provided for Business Unit’s supply
    market intelligence and analysis.
  • Implementation of proper monitoring and control of procurement
    processes including organization of RFQ, ITB or RFP, receipt of
    quotations, bids or proposals, their evaluation, negotiation of certain
    conditions of contracts in full compliance with UNOPS rules and
    regulation.
  • Participate in the preparation and review of implementation
    contracts providing comments on administrative, financial and audit
    aspects in line with corporate polices and guidelines Support in the human
    resources activities of the portfolio, such as preparation of terms of
    references, taking interviews minutes, preparation of personnel and
    recruitment plans;
  • Support in the facilitation of information sharing and transfer of
    knowledge, document lessons learned and beneficiary surveys
  • Maintain archive of project documentation and ensure access to
    institutional memory and technical information on related components of
    the project
  • Support in drafting final report detailing outputs and impact of the
    projects
  • Support the Project Manager and the Programme team in any other
    matter as required.


Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Office for Project
    Services (UNOPS) Project Support Officer job opportunity should hold a
    Master’s degree or equivalent in areas related to the position.  A Bachelor degree with additional two
    years of experience may be accepted in lieu of the Master requirement.
  • Two years of professional experience in project support and
    reporting is essential
  • Professional experience in an international organization and/or in
    post-conflict environments/developing countries is desirable
  • Experience in proposal writing, projects monitoring and evaluation,
    and donor liaising is desirable.
  • Certification in project management is an asset.
  • Language: Fluency
    in English is required. Fluency in local language in Turkmenistan such as
    Turkmen, Russian or Uzbek is an asset.   
Competencies
  • Treats all individuals with respect; responds sensitively to
    differences and encourages others to do the same. Upholds organizational
    and ethical norms. Maintains high standards of trustworthiness. Role model
    for diversity and inclusion.
  • Acts as a positive role model contributing to the team spirit.
    Collaborates and supports the development of others. For people managers
    only: Acts as positive leadership role model, motivates, directs and
    inspires others to succeed, utilizing appropriate leadership styles.
  • Demonstrates understanding of the impact of own role on all partners
    and always puts the end beneficiary first. Builds and maintains strong
    external relationships and is a competent partner for others (if relevant
    to the role).
  • Efficiently establishes an appropriate course of action for self
    and/or others to accomplish a goal. Actions lead to total task
    accomplishment through concern for quality in all areas. Sees
    opportunities and takes the initiative to act on them. Understands that
    responsible use of resources maximizes our impact on our beneficiaries.
  • Open to change and flexible in a fast paced environment. Effectively
    adapts own approach to suit changing circumstances or requirements.
    Reflects on experiences and modifies own behavior. Performance is
    consistent, even under pressure. Always pursues continuous improvements.
  • Evaluates data and courses of action to reach logical, pragmatic decisions.
    Takes an unbiased, rational approach with calculated risks. Applies
    innovation and creativity to problem-solving.
  • Expresses ideas or facts in a clear, concise and open manner.
    Communication indicates a consideration for the feelings and needs of others.
    Actively listens and proactively shares knowledge. Handles conflict
    effectively, by overcoming differences of opinion and finding common
    ground.
How to Apply:
If interested in
joining the United Nations Office for Project Services (UNOPS) in the aforementioned
capacity, please click on link below to visit website and create profile or
express interest if you already have a profile on the UN system.
Deadline: 18th December 2018
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latest jobs, please visit http://www.theugandanjobline.com or
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