Job Title: Procurement
& Logistics Officer
& Logistics Officer
Organization: Educate!
Duty Station: Kampala,
Uganda
Uganda
About US:
Educate!’ develops
young leaders and entrepreneurs in Africa. Educate! provides a proven mix of a
leadership and entrepreneurship course, long-term mentoring, and practical
experience starting an enterprise for secondary school students. Educate! is
working with over 20,000 diverse youth across Uganda, growing to a staff of 53
in just five years, and has already incorporated its curriculum into Uganda’s
national education system to reach 25,000 students annually. The organization
has received the Ashoka Fellowship and several international awards and grants,
proving out a program model that can be replicated across Africa.
young leaders and entrepreneurs in Africa. Educate! provides a proven mix of a
leadership and entrepreneurship course, long-term mentoring, and practical
experience starting an enterprise for secondary school students. Educate! is
working with over 20,000 diverse youth across Uganda, growing to a staff of 53
in just five years, and has already incorporated its curriculum into Uganda’s
national education system to reach 25,000 students annually. The organization
has received the Ashoka Fellowship and several international awards and grants,
proving out a program model that can be replicated across Africa.
Job Summary: The Procurement and Logistics Officer will lead the procurement
process, provide procurement expertise and assist stakeholders to plan,
develop, source and manage procurement arrangements and provide necessary
logistical support to effectively meet organisational and business objectives.
Excellent interpersonal skills, being
systems oriented, with high integrity, customer service, and strong
personality. You shall join an overachieving team that is positioning Educate!
to be the leader in skills-based secondary education in Africa and intensively
impact one million youth each year by 2024.
process, provide procurement expertise and assist stakeholders to plan,
develop, source and manage procurement arrangements and provide necessary
logistical support to effectively meet organisational and business objectives.
Excellent interpersonal skills, being
systems oriented, with high integrity, customer service, and strong
personality. You shall join an overachieving team that is positioning Educate!
to be the leader in skills-based secondary education in Africa and intensively
impact one million youth each year by 2024.
Key Duties and Responsibilities:
Procurement
- Implement the procurement policy and strategy and promote purchasing
best practices to maximize savings. - Ensure procurement processes are complete, accurate, documented and
in compliance with relevant laws
& E! Policy. - Draft bidding documents, establish evaluation criteria and offer
technical assistance to the
procurement committee - Anticipate procurement needs to pre-select competitive vendors, and
create systems to track and strategically guard against common procurement
challenges - Liaise with user departments to prepare an annual procurement plan
to ensure timely closure of procurement needs. - Ensure proper documentation for all procurement requests before
presentation for authorization. - Coordinate the awards to the best bidder and draft a contract for
the selected vendor. - Ensure that standard operating procedures for the procurement
function are understood and applied by staff.
Research &
Verification
Verification
- Provide support to the administrative coordinator in maintenance of
office equipment - Liaison point between service providers and the users
- Execution of contractual agreements for service and maintenance of
office equipment and other office machines including official mobile
phones, photocopier and computers. - Ensure service and
maintenance records for all equipment are up to date and well
maintained
Quality Control
- Checks quality of materials or services to ensure consistency with
requirements through quality monitoring from initiation to usage. - Conclude procurement within the time the stipulated timelines
- Ensure there are operational
controls of the facility
services such as telephone, internet, reception, security etc. - Ensuring the maintenance and optimization of Head Office IT infrastructure and systems;
- To ensure the proper safety of the procurement documents
- Ensuring that the files are
arranged in order of their reference for easy access - Suggest improvements based on regular staff feedback and respond to
challenges within stipulated timelines.
Office Management
- Manage the support staff team towards the achievement of Admin
termly goals and the maintenance of a clean safe and secure working
environment. - Ensures the office premises are kept clean and safe, on a daily
basis. - Create and implement systems of security best practices and carry
out regular spot-checks and other initiatives. - Enforce security protocol for equipment & supplies
- Oversee repairs for often-used facilities and request improvements.
- Oversee distribution of keys and guest sign in
- Monitor service delivery
- Proactively build team capacity by delegation of new tasks and
training to close capacity gaps
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s degree in Procurement and
Logistics Management, Supply Chain Management or any relevant field - Two years of professional experience
- Proficiency with MS Office Suite, with excellent MS Word and Excel
skills - Experience working in a fast – paced environment, set priorities,
work independently as well as thrive a team
How to Apply:
All qualified
candidates should apply online at the link below;
candidates should apply online at the link below;
Deadline: 4th January 2018
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