The Ugandan Jobline

• Reception of Requests: Receive questions, requests and orders from internal clients, assess
  and define the question and when necessary dispatch the order, based on
  work instructions and guidelines from supervisor.
• Provision of Information: Provide internal clients information on (progress of) facility and
  support related subjects and answer their questions, based on agreements
  with supervisor actively monitor and keep records of the
  fleet/motorcycles/generators fuel consumption through weekly reports.
• Office support activities: Welcome visitors and guests, provide coffee/tea, photocopy, bind and
  archive of documents, carry out elementary administrative tasks (register
  of receipts, invoices and log keeping) based on work instructions.
• Office support activities: Welcome visitors and guests, provide coffee/tea, photocopy, bind and
  archive of documents, Assist the finance department in administrative
  duties not limited to (receiving and filling of invoices, systematic
  documentation. Assisting in development and maintaining finance
  information and being systematic in scanning of relevant documents.) based
  on work instructions.
• Stationary and mail: Record and distribute stock as required, ensure adequate supply of
  stationary and take care of all incoming and outgoing mail and collect
  deliveries, based on work instructions and from approved stationary
  suppliers.
• Intern- Cultural: Being
  comfortable in dealing with foreign experts and visitors, and `Familiar
  in dealing with various requests (both relating to personal comfort and
  local knowledge) from the visitors
• Telephone and reception: Answer and put through incoming calls, handle and register incoming
  mails and faxes, connect outgoing calls and send faxes when needed, as
  well as welcome and register visitors and maintain the telephone list,
  based on work instructions and requests of employees.
• Catering: Provide
  catering services to employees, external parties and visitors, based on
  work instructions
• Cleaning: Supervise
  the  office cleaners to ensure that
  they clean and tidy up the designated office area(s), collect, separate
  and dispose waste, using the equipment as provided and following the work
  instructions, and ensure stock of cleaning materials.
• Security: Guard
  the entrance to the SNV’s buildings, grounds and car fleet and identify
  deficiencies in security issues (such as electric lamps, doors, windows,
  etc)
• Maintenance: Provide
  maintenance services for buildings and inventory, based on maintenance
  procedures and based on work instructions of the supervisor, and identify
  when external maintenance services are needed.
• Gardening: Clean
  the garden and other outdoor areas, collect and dispose waste, plant and
  maintain (water, trim, prune) plants indoors and outdoors, based on work
  instructions

• The ideal candidate for the SNV Netherlands Development Organization
  Front Office Assistant job placement must hold a Diploma in Business
  administration, secretarial studies, Entrepreneurship, Economics, and
  Accounting.
• One year working experience in logistics and administration.  Private sector experience will be an
  added value.
• Professional training in front office management, procurement,
  accounting and Information technology is desired.
• Proven experience in supporting project planning, reporting and
  budget management.
• Proven experience in business development, programme design,
  proposal writing, international donor and private investor relationship
  management.
• A self-motivated person with good leadership, teamwork, coaching,
  communication, networking and organisational skills.
• A good understanding of the local context and able to speak
  Runyankore and other local languages
• Excellent written and verbal communication skills in English.
• Proficiency in MS word, excel, PowerPoint and social media.

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