Finance Controller US Non-profit Careers – International Rescue Committee (IRC)

Job
Title:        
 Finance
Controller
Organization: International
Rescue Committee (IRC)
Duty Station: 
Uganda
About US:
The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
Job Summary:  The Financial Controller has overall policy
and management responsibility for the finance and accounting functions within
the Uganda country program. The Finance Controller’s responsibilities include
ensuring policy compliance and controls, field office support, staff training
and capacity building, management of finance functions, treasury and budget
functions. The Finance controller has a responsibility of working with various
local and international sub grantees and partners. The position will supervise
and oversee about 9 Finance staff in Kampala and Field offices.
Key Duties and Responsibilities: 
Ensuring finance
policy compliance
  • Ensure that the country office finance functions are in line with
    the IRC global finance policy and established organizational practices
  • Ensure that donor rules and regulations are adhered to in finance
    management of specific projects
  • Establish and implement Uganda specific finance systems, and
    guidelines
  • Work closely with the Country Director to discuss on finance
    management policies and provide timely advice on any issues related to
    compliance, fraud, under or over spending of project grants and finance
    staffing issues
  • Closely look at the issue of cost effectiveness and provide
    recommendations and guidance to the management team
  • Understand and share information related to local government
    (throughout Uganda) statutory requirements related to financial issues and
    ensures compliance with tax regulations and any other legal requirements
Establishing
effective internal finance controls
  • Ensure that established internal control systems for IRC are in
    place. Review on effective implementation of these systems regularly and
    reporting any discrepancies to the Country Director
  • Oversees the protection of the country’s assets (cash, inventory,
    NEP) through the enforcement of internal control policies and procedures
  • Ensure that the authorization matrix for the country program is
    updated and approvals are in line with the matrix
  • Review should include the allocation of salaries based on
    timesheets, and an overall assessment of the general controls that are in
    place, provide recommendations if necessary. 
  • Document in-country policies regarding advances and maximum cash
    balances and general cash and banking situation in the Country Office
  • Review for adequacy and reasonableness, the documentation for
    delineating authority for approving transactions, procurements,
    disbursements
  • Ensure that authorized signatory list and bank information forms are
    regularly updated and hardcopies are on file
  • Identify requirements for and develop reporting formats to aid in
    the management of IRC Uganda program operations and grant expenditures.
  • Undertake internal control audits, report the same and in discussion
    with the CD, initiate actions necessary to correct any internal control
    weaknesses.
  • Facilitate and co-ordinates external, internal, donor or government
    audits
  • Use the Field Office Monitoring tool to ensure effective finance
    function at field offices
  • Documentation- ensure that all relevant finance documents are
    appropriately filed (soft and print copy), ensuring quality referencing
    for the filed documents, safety of the documents
Field office
support
  • Establish and implement practices to ensure efficient and seamless
    support and coordination with the field offices
  • Undertake regular field office visits in order to support, guide and
    monitor implementation of internal controls, identify support needs, and
    train finance and non-finance staff
  • Use the Field Office Monitoring Checklist (FOMC) as a tool to ensure
    effective finance function at field offices
  • Monitor program activities in line with donor proposals and share
    observations with the concerned team members
  • Undertake monitoring of the partner organizations and provide
    training on IRC and donor guidelines
  • Ensure that cash transfers to the field offices are taking place and
    any challenges are communicated and addressed
Undertake quality
finance reporting and documentation
  • Provide monthly financial reports as stipulated with the IRC Finance
    Manual- ensuring integrity of information and explanations, and timely
    submission
  • Prepare and submit donor reports as and when necessary- ensuring
    reporting in the due format of the donors, accuracy of information and
    timely submission
  • Analyze finance information to generate information on overall
    finance management issues- i.e. spending trends, operation vs program
    costs, funding gaps, funding pipeline analysis for 2-3 years etc
  • Ensure timely preparation of various monthly finance reports for the
    country program and provide the same for approval of the Country Director.
    The reports include- trial Balance, collate bank statements, monthly
    financial grants summary, monthly grants tracking sheet, monthly
    reconciliation file etc
  • Prepare monthly budget vs actual (BVA) report for all donor grants
    and share the same with senior management team. Participate in BVA review
    meetings and share any observations and recommendations  
  • Update the operating budget for the country program on an ongoing
    basis specifically highlighting issues around over and under budgets,
    funding gaps for specific field sites and positions or costs, and share
    recommendations
Perform accounting
and finance management functions
  • In compliance with IRC policy, establish country policies regarding
    cash holding limits, cash movements and foreign currency holdings.
  • Ensure the development and implementation of a plan to minimize the
    country’s foreign exchange exposure to currency gains and losses.
  • Liabilities – Severance/Accounts Payable/Taxes Payable- ensure that
    the IRC severance policy is not in conflict with local labor laws; ensure
    that items in accounts payable relate to open grants; discuss the office
    methodology for accrual and payment of taxes to ensure it is in compliance
    with local law.
  • Supervises all country office bank relations and bank account
    activities including negotiation of fees, interest and currency exchange
    rates.
  • Design, implement, and monitor systems, procedures and reporting
    necessary to maintain on current basis accurate forecasts of cash
    requirements for meeting future spending, including commitments entered
    into and which obligate IRC to future spending.
  • Supervise the preparation of Cash Transfer Requests to New York and
    ensures that appropriate balances are maintained to facilitate grant
    implementation.
  • Use the SUN finance software in performing various finance
    functions- reporting to the IRC head office, coding of expenses,
    information consolidation and reporting
Preparation of
project budgets for donor grants
  • Preparation and revision of program and grant proposals and budgets
    in line with donor guidelines, and IRC and donor formats
  • Keep the country operating budget as a reference in development of
    grants budgets
  • Guide finance and non-finance staff in preparation of grant budgets
    and review the same
  • Review and finalize partner grant budgets ensuring cost
    effectiveness, clarity of budgets
Quality finance
staff Management
  • Supervise and oversee all finance staff within the country program-
    Kampala and field offices (8  staff)
  • Ensure regular training of the staff on compliance issues and
    monitor performance
  • Organize a finance workshop (every 4 months) for all finance team
    and 
  • Advice the CD on finance staffing issues for the country program,
    including issues of non-performance, staffing gaps, training needs etc
  • Identify capacity building needs for the finance staff and ensure
    their participation in relevant training 
  • Undertake regular training and orientation of the non-finance staff
    on issues such as preparation of budgets, BVA report analysis and
    monitoring of spending
Qualifications, Skills and Experience:
  • The applicant for the International Rescue Committee Finance
    Controller job placement must hold a Bachelor’s degree in Accounting,
    Business Administration, Commerce or Finance from a recognized institution
    and a Master’s degree in Accounting or ACCA/CPA
  • At least five years of experience at a senior supervisory level
    (finance functions) with international organizations
  • Experience with donor (DFID, EU, USAID, UN etc) regulations, budgets
    and reporting requirements
  • Experience in overseeing budgets above USD 5 million 
  • Demonstrated experience in working with computerized accounting
    systems preferably in SUN, standard spreadsheet and database programs
  • Willingness and ability to undertake field travel and spend quality
    time monitoring operations
  • Must be sincerely committed to staff coaching, training and
    mentorship, with demonstrated success in this area.
How to Apply:
All suitably
qualified and interested candidates should send apply online at the link below.
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