The Ugandan Jobline

• Play an active role on the Country Management Team (CMT) which is
  responsible for ensuring the Uganda Country Programme delivers on its
  country strategy
• Full participation in the development and review of the country
  strategic plan, Institutional Funding Strategy, the Country Programme
  Plan, the Country Programme Review and the Country Operational Plan
• Be part of Uganda country team in delivering on key organisational
  deliverables such as securing institutional funding, ensuring Salesforce
  is used for partner, project and grant management, rolling out
  Safeguarding commitments etc.
• Leading on the use of Salesforce as a partner, project and donor
  grant management system from a finance perspective within the Trócaire
  Uganda office.

• Work closely with the International Accountant in head office and
  the wider Finance team to ensure financial management controls and systems
  in Uganda comply with Trócaire organisational policies and procedures and
  with widely accepted accounting norms (such as segregation of duties,
  asset lists, adequate financial controls, reporting, etc.).
• Ensure timely and accurate preparation of monthly management
  accounts for budget-holders and country management and HQ to ensure that
  management can monitor budget utilisation and take appropriate action on
  any significant variances.
• Customise and maintain Trócaire finance & budgeting manual in
  view of meeting all local statutory requirements and other requirements
  that relate to the local operating environment.
• Finalise year end accounts for the external auditors and provide any
  ad-hoc financial reports as required.
• Play a lead role in managing donor and internal control audits as
  required and the response and implementation of any recommendations.
• Maintain an effective and efficient system of internal controls
  which comply with Trócaire’s financial guidelines.
• Ensure adequate controls over cash & bank management are
  constantly monitored and updated to minimise the risk of fraud or
  misappropriation.
• Assist with investigations into alleged fraud or irregularities.
• Ensure that the country financial operations comply with legal and
  statutory requirements e.g. audit and financial reporting to all relevant
  national authorities.
• Follow up on the fund/Institutional funds reconciliation process on
  an ongoing basis until consumption of all related funds. Ensure that an
  internal final report is prepared with an overview of expenditure.
• Support the Country Director in the management of the risk process,
  including acting as control owner over relevant corporate governance and
  financial management risks and ensuring that appropriate controls and
  mitigations are both in place and regularly reviewed.
• Review donor reports ensuring financial information is in line with
  donor requirements.

• Lead in the preparation and finalisation of country budgets
  (administration and programme) and manage the process of quarterly budget
  reviews, revisions and multi annual plans.
• Review with the management team monthly reports as available on
  Agresso Business World and ensure follow up of any issues or variances
  arising.
• Review all budget proposals prior to submission to an institutional
  donor providing the country programme manager of an opinion on the ability
  of Trócaire to meet the financial contractual obligations.
• Responsible for managing all aspects of the finance function in the
  Uganda Country Office.
• Attend and actively contribute to Regional and Global Finance
  meetings as required
• Scrutinise and collate monthly administration budget financial
  reports and programme tracking reports and submit to Trócaire HQ through
  the monthly checklist.
• Scrutinise and collate annual programme financial reports prepared
  by finance and programme staff for submission to Trócaire HQ.
• Provide management staff with various financial reports (including
  budget v expenditure, monthly tracking, etc.).
• Liaise regularly and engage extensively with HQ finance department.

• Follow up on the fund/Institutional funds reconciliation process on
  an ongoing basis until consumption of all related funds. Ensure that an
  internal final report is prepared with an overview of expenditure.
• In consultation with the Institutional Funding officer establish and
  maintain a donor financial management system in order to ensure efficient
  and accurate reporting to donors.
• Review all budget proposals prior to submission to an Institutional
  Donor providing the Programme Manager of an opinion on the ability of
  Trócaire to meet the financial contractual obligations.
• Review donor reports ensuring financial information is in line with
  donor requirements.

• Ensure the Finance team in Uganda supports the work of programme
  staff in reviewing partners’ project financial reports. Trócaire in Uganda
  supports around 20 local partner organisations.
• Review the programme accountants quarterly and annual reporting on
  financial capacity building of partners and partner reviews, follow up to
  ensure these reports are completed within set timelines and in line with
  the requirements of the Trócaire partner governance & finance manual.
• Lead a process conducted at country level to appraise partner
  financial controls and systems with a view to enhancing the partner
  capacity and ensuring proper stewardship of Trócaire funds.

• In consultation with CMT, carry out regular salary benchmarking and research
  at country level, in accordance with Trócaire policy.
• Remain abreast of national law (and its effect on international
  staff), custom and best practice in relation to other core benefits at
  country level and benchmark against other similar organisations regularly.
• Make recommendations to the Country Director on salary and other
  Terms and Conditions related to locally contracted staff.
• Undertake financial training of budget holders, to assist them in
  making decisions based on financial reports.
• Undertake financial training of the country team to ensure an
  understanding and awareness of Trócaire’s financial and internal control
  procedures.
• Manage and support the admin and finance personnel in the Trócaire
  Uganda office by undertaking a relevant, reflective and documented
  performance review that aims to improve staff productivity and morale
• Manage and advise on all administrative issues including; all
  statutory compliance and legal /registration issues, procurement and
  purchasing, asset management & inventory, documentation & data
  management, service providers, transport, infrastructure & office
  security.
• Oversee IT systems in close collaboration with Regional IT Engineer
  in Nairobi and the IT department in HQ
• Manage HR, ensuring correct adherence to the HR policies and
  procedures and local legislation, in close collaboration with the HR
  department in HQ.
• Advise and engage with programme and admin personnel on the roll out
  of a proper procurement system.

• Ensure that the systems in place enhance, as far as possible, the
  efficiency & effectiveness of the manner in which assets are utilised.
• Ensure that the global accounting package (Agresso Business World –
  Agresso finance and HR) is maintained and utilised in an appropriate &
  effective manner.
• Closely monitor all financial activities, and keep the country
  director advised of all situations which have the potential for a negative
  impact on internal controls or financial management performance.

• Develop and maintain good professional relationship with colleagues,
  service providers and staff of other agencies
• Administering core payroll services including processing monthly
  payroll and statutory and internal deductions, maintaining payroll records
  and issuing of monthly pay slips.
• Any other task, which may be assigned from time to time by the CD
  commensurate with the general thrust of this JD.

• The applicant must hold a Bachelor’s degree in accounting, business
  administration, finance as a minimum in addition to professional
  accountancy qualifications e.g. CPA , ACCA or CIMA
• At least five years of professional experience in a finance role
  including 3 years in managerial role.
• Experience of managing the finances for large grants or country
  office including the preparation of budgets and the reviewing and
  preparation of financial reports.
• Experience of working in a supervisory role or in a technical
  /advisory capacity.
• Experience of Human Resource Management including the development of
  HR policies.
• At least five years of experience in a finance role including 3
  years in managerial role.
• Experience of managing the finances for large grants or country
  office including the preparation of budgets and the reviewing and
  preparation of financial reports.
• Experience of working in a supervisory role or in a technical
  /advisory capacity.
• Experience of Human Resource Management including the development of
  HR policies.
• Experience of working with partner organisations and good
  understanding of partnership approach
• High level of reliability, confidentially and honesty
• Dynamic and willing to take initiative
• A team player but also willing and able to work with minimal
  supervision
• Capacity to be flexible and adaptable to changing contexts and priorities
• Ability to work under pressure and to deadlines.
• Patient and pays high degree of attention to detail.
• A commitment to social justice and the ethos of Trócaire.
• Demonstrated and active commitment to gender equality.
• Strong team player who is able to establish solid working
  relationships with colleagues in country as well as in Head Office

• A qualification in Human Resources or Administration
• Experience of working with partner organisations and good
  understanding of partnership approach
• Spoken Luo, Ateso or Kumam

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