Job Title: Assistant Capacity
Building Officer
Building Officer
Organization: Minority
Rights Group (MRG)
Rights Group (MRG)
Duty Station:
Kampala, Uganda
Kampala, Uganda
Gross Salary:
UGX 36,151,092
UGX 36,151,092
About US:
Minority Rights
Group International (MRG) is an international human rights organisation founded
with the objective of working to secure rights for ethnic, national, religious
and linguistic minorities and indigenous peoples around the world. Their
headquarters are in London, with offices in Budapest and Kampala
Group International (MRG) is an international human rights organisation founded
with the objective of working to secure rights for ethnic, national, religious
and linguistic minorities and indigenous peoples around the world. Their
headquarters are in London, with offices in Budapest and Kampala
Job Summary: The Assistant Capacity Building Officer will help
Minority Rights Group International (MRG) achieve its aims by providing
effective assistance and support for projects and programmes managed and
coordinated by MRG Africa Office.
Minority Rights Group International (MRG) achieve its aims by providing
effective assistance and support for projects and programmes managed and
coordinated by MRG Africa Office.
Key Duties and Responsibilities:
Programme activity:
·
Provides
administrative and general assistance to the Africa Capacity Building Officer
and other staff primarily in the Uganda office or elsewhere in Africa.
Provides
administrative and general assistance to the Africa Capacity Building Officer
and other staff primarily in the Uganda office or elsewhere in Africa.
·
Assists
in drafting, word-processing and formatting lengthy documents and proposals.
Assists
in drafting, word-processing and formatting lengthy documents and proposals.
·
Assists
in planning projects and programmes.
Assists
in planning projects and programmes.
·
Assists
in organizing and preparing external meetings, including logistical
arrangements and background materials.
Assists
in organizing and preparing external meetings, including logistical
arrangements and background materials.
·
Attends
and helps facilitate programme meetings, workshops and training sessions where
appropriate.
Attends
and helps facilitate programme meetings, workshops and training sessions where
appropriate.
·
Contributes
to the monitoring and evaluation of programme activities.
Contributes
to the monitoring and evaluation of programme activities.
·
Assists
in making travel and accommodation arrangements, flights, hotels, visas,
insurance etc. for department colleagues, partners and visitors.
Assists
in making travel and accommodation arrangements, flights, hotels, visas,
insurance etc. for department colleagues, partners and visitors.
·
Liaises
with project and programme partners as requested.
Liaises
with project and programme partners as requested.
·
Liaises
with MRG’s overseas Project Offices and Officers as requested.
Liaises
with MRG’s overseas Project Offices and Officers as requested.
·
Helps
draft, format and submit fundraising applications and donor reports, including
budgets and expenditure reports.
Helps
draft, format and submit fundraising applications and donor reports, including
budgets and expenditure reports.
Reports,
publications, mailings and translations:
publications, mailings and translations:
·
Circulates
draft documents internally for comment.
Circulates
draft documents internally for comment.
·
Coordinates
distribution of publications to MRG’s regional and thematic programme networks
of NGOs and other non-governmental contacts.
Coordinates
distribution of publications to MRG’s regional and thematic programme networks
of NGOs and other non-governmental contacts.
Department
planning:
planning:
·
Prepares
and circulates regular department work plans in consultation with colleagues.
Prepares
and circulates regular department work plans in consultation with colleagues.
·
Plans
own work on a regular basis in consultation with the Africa Capacity Building
Officer.
Plans
own work on a regular basis in consultation with the Africa Capacity Building
Officer.
·
Participates
in department meetings.
Participates
in department meetings.
Information
management:
management:
·
Maintains
department contacts on the database, including authors, expert readers,
partners, meeting and training participants and other NGO contacts.
Maintains
department contacts on the database, including authors, expert readers,
partners, meeting and training participants and other NGO contacts.
·
Maintains
and updates the partner assessment tool.
Maintains
and updates the partner assessment tool.
·
Maintains
departmental files on training, thematic issues, journals, general NGO
contacts, internal documents, and staff and Council meeting minutes.
Maintains
departmental files on training, thematic issues, journals, general NGO
contacts, internal documents, and staff and Council meeting minutes.
·
Requests
and circulates general and specific information, publications, reports, etc.
from external sources as requested.
Requests
and circulates general and specific information, publications, reports, etc.
from external sources as requested.
·
Replies
to external written and telephone inquiries in consultation with department
colleagues.
Replies
to external written and telephone inquiries in consultation with department
colleagues.
Financial, administrative
and personnel support:
and personnel support:
·
Financial
record-keeping and processing payments as required, including making requests
for transfers and reimbursements to partners.
Financial
record-keeping and processing payments as required, including making requests
for transfers and reimbursements to partners.
·
Liaises
with other departments as requested.
Liaises
with other departments as requested.
·
Arranges
internal meetings as requested.
Arranges
internal meetings as requested.
·
Assists
with recruitment arrangements.
Assists
with recruitment arrangements.
·
Arranges
induction programmes for new staff.
Arranges
induction programmes for new staff.
·
Trains
new colleagues in internal administrative systems.
Trains
new colleagues in internal administrative systems.
·
Makes
arrangements for interns and volunteers.
Makes
arrangements for interns and volunteers.
·
Provides
office reception cover when required.
Provides
office reception cover when required.
Deputising for
department colleagues:
department colleagues:
·
Responds
to telephone enquiries and monitors incoming correspondence and e-mails in
colleagues’ absence.
Responds
to telephone enquiries and monitors incoming correspondence and e-mails in
colleagues’ absence.
·
Takes
action following consultation with the Africa Capacity Building Officer.
Takes
action following consultation with the Africa Capacity Building Officer.
Confidential
information:
information:
·
Responsible
for maintaining confidentiality. The post-holder will be entitled to a high
level of access to confidential information pertaining to MRG’s strategies, to
financial information and to sensitive external information that may impact on
MRG’s activities.
Responsible
for maintaining confidentiality. The post-holder will be entitled to a high
level of access to confidential information pertaining to MRG’s strategies, to
financial information and to sensitive external information that may impact on
MRG’s activities.
Other:
·
Undertake
such other tasks as may reasonably be requested by the Africa Capacity Building
Officer from time to time.
Undertake
such other tasks as may reasonably be requested by the Africa Capacity Building
Officer from time to time.
·
Attends
staff meetings.
Attends
staff meetings.
·
Respects
and works towards full implementation of MRG’s gender and equal opportunities
policies in all the work involved in this post.
Respects
and works towards full implementation of MRG’s gender and equal opportunities
policies in all the work involved in this post.
·
Occasional
foreign travel may be required.
Occasional
foreign travel may be required.
Qualifications, Skills and Experience:
·
The
ideal candidate must hold a degree
The
ideal candidate must hold a degree
·
At least
two years’ work experience in the field of NGO partnership, networking and/or
organizational capacity building of a wide range of NGOs
At least
two years’ work experience in the field of NGO partnership, networking and/or
organizational capacity building of a wide range of NGOs
·
Two
years’ experience working with local NGOs
Two
years’ experience working with local NGOs
·
One
years’ experience of project management, to include consultation, planning,
monitoring, gender mainstreaming, implementation, evaluation, and financial and
narrative reporting as well as drawing up and controlling expenditure against
budgets.
One
years’ experience of project management, to include consultation, planning,
monitoring, gender mainstreaming, implementation, evaluation, and financial and
narrative reporting as well as drawing up and controlling expenditure against
budgets.
·
Experience
of working in multi-cultural contexts and skills in cross cultural
communication
Experience
of working in multi-cultural contexts and skills in cross cultural
communication
·
Good
knowledge of the Africa region including recent economic, political and social
developments gained through work experience, travel in the region or study.
Good
knowledge of the Africa region including recent economic, political and social
developments gained through work experience, travel in the region or study.
·
Understanding
human rights, international mechanisms and advocacy.
Understanding
human rights, international mechanisms and advocacy.
·
Detailed
knowledge of legal basis for organisation establishment across Africa .e.g.
constitutions, boards, as well as ways in which organisations communicate with
or represent the wider community they exist to serve.
Detailed
knowledge of legal basis for organisation establishment across Africa .e.g.
constitutions, boards, as well as ways in which organisations communicate with
or represent the wider community they exist to serve.
·
Good
knowledge of funders based in region and successful experience of applying to
them for support
Good
knowledge of funders based in region and successful experience of applying to
them for support
Desirable
·
Qualification
in organizational psychology, organizational development, development studies,
conflict management or other relevant subject.
Qualification
in organizational psychology, organizational development, development studies,
conflict management or other relevant subject.
·
Detailed
knowledge of minority and indigenous peoples’ rights situations in the region
Detailed
knowledge of minority and indigenous peoples’ rights situations in the region
·
Experience
of working on minority or related issues
Experience
of working on minority or related issues
·
Experience
of advocacy and lobbying work
Experience
of advocacy and lobbying work
·
Experience
of facilitation, training, coaching and mentoring
Experience
of facilitation, training, coaching and mentoring
·
Strong
ability to impart knowledge and skills
Strong
ability to impart knowledge and skills
·
Strong
coaching skills
Strong
coaching skills
·
Strong
proposal and report writing skills
Strong
proposal and report writing skills
·
Good
judgement
Good
judgement
·
Sensitive
and patient approach to advising and mentoring
Sensitive
and patient approach to advising and mentoring
·
A team
player but also able to work at times with minimal supervision
A team
player but also able to work at times with minimal supervision
·
Excellent
interpersonal skills
Excellent
interpersonal skills
·
Capable
of working in physically and organisationally challenging environments
Capable
of working in physically and organisationally challenging environments
·
Ability
to prioritise work, meet deadlines and plan administration of large events,
projects and programmes
Ability
to prioritise work, meet deadlines and plan administration of large events,
projects and programmes
·
Ability
to stay calm under pressure and to assess and absorb information quickly
Ability
to stay calm under pressure and to assess and absorb information quickly
·
Computer
literate and knowledge of Word, Excel, database, internet and e-mail packages
Computer
literate and knowledge of Word, Excel, database, internet and e-mail packages
·
Good
communication skills, including fluent written and spoken English.
Good
communication skills, including fluent written and spoken English.
·
Ability
to maintain confidentiality
Ability
to maintain confidentiality
·
Ability
to gain the confidence of members of minority communities; good diplomacy
skills with diverse groups of people
Ability
to gain the confidence of members of minority communities; good diplomacy
skills with diverse groups of people
·
Ability
and willingness to travel throughout the region for up to 12 weeks per year as
required
Ability
and willingness to travel throughout the region for up to 12 weeks per year as
required
·
Ability
and willingness to be self-servicing within
the organisation
Ability
and willingness to be self-servicing within
the organisation
·
Working
knowledge of written and spoken French
Working
knowledge of written and spoken French
·
Commitment
to the aims and objectives of MRG
Commitment
to the aims and objectives of MRG
·
Demonstrated
interest in international affairs, human rights and development issues
Demonstrated
interest in international affairs, human rights and development issues
·
Commitment
to gender equity and equality and ability to implement MRG’s gender policy
Commitment
to gender equity and equality and ability to implement MRG’s gender policy
·
Enthusiastic
about working in a multicultural environment and committed to equal
opportunities
Enthusiastic
about working in a multicultural environment and committed to equal
opportunities
NB: To be
considered for this opportunity you must either already have or be able to show
us that you would be able to obtain work permission to live and work in the
location where the role may be based, e.g. Kampala or any other suitable and
mutually agreed location).
considered for this opportunity you must either already have or be able to show
us that you would be able to obtain work permission to live and work in the
location where the role may be based, e.g. Kampala or any other suitable and
mutually agreed location).
How to Apply:
All suitably
qualified candidates should send their completed MRG Application Form, Download
Here together with the Equal
Opportunities Questionnaire to [email protected]
qualified candidates should send their completed MRG Application Form, Download
Here together with the Equal
Opportunities Questionnaire to [email protected]
Deadline: 31st December 2018
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