Job Title: Associate Director – Grants
Management
Management
Organisation: World
Vision International
Vision International
Duty Station:
Kampala, Uganda
Kampala, Uganda
Reports to:
Associate Director Grants
Associate Director Grants
About US:
World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary: The Associate Director – Grants Management
has overall responsibility for the leadership and management of all WVU major
grants funded by various Donors and Private Non Sponsorship funding. He/she
provides supervision and support to Grants Project managers/Coordinators to
ensure all Grants projects are implemented in time, target and budget and; in
full compliance with donor requirements.
has overall responsibility for the leadership and management of all WVU major
grants funded by various Donors and Private Non Sponsorship funding. He/she
provides supervision and support to Grants Project managers/Coordinators to
ensure all Grants projects are implemented in time, target and budget and; in
full compliance with donor requirements.
Key Duties and Responsibilities:
Strategic
Leadership and Management of Grants:
Leadership and Management of Grants:
- Responsible for the overall planning, implementation and management
of the WVU Grants as well as the achievement of the goals and objectives
of relevant grants in a timely and cost-effective manner. - Ensures World Vision Uganda grants portfolio is implemented
according to the project management cycle while ensuring all activities
are implemented on time target and budget - Ensure strong communication and coordination with all team members
as a means to effectively achieve grants specific objectives - In working with relevant Grants Project Managers lead the planning
of relevant activities and set high quality performance targets ensuring
adherence to technical standards, best practices and donor guidelines. - Ensure grant management compliance in alignment with donor and WV regulations.
- Primary point of contact and collaboration for the team and
in-country stakeholders, including donor in-country assigned contact
personnel, implementation partners, government partners and other key
stakeholders. - Supervise a team of senior level international and national staff
with skills across a diverse set of technical areas - Develop and maintain and adequate human resource plan to ensure
proper technical capacity to manage project work. - Ensure low risk audits for the projects.
- Working under the guidance of the Operations Director, work closely
with Technical Program Managers and Regional Program Managers, project
managers and the operations (Finance and Supply Chain) teams on all grants
related tasks, specifically focused on compliance and grants
administration/implementation. - Lead the organization and follow-up of grant opening meetings, grant
review meetings, and grant close out meetings. - Ensure appropriate monitoring of program activities, work plans,
program quality in collaboration with Project Managers by helping to
develop tools and organizing review meetings and ensuring follow-up
actions are identified and circulated as part of documentation. - Offer technical guidance on WVU and donor regulations to ensure
compliance within program implementation and reporting. Manage compliance
issues with program staff, finance staff and Operations Director as
necessary, seeking support from all stakeholders including but limited to
relevant support offices.
Monitoring and
Evaluation:
Evaluation:
- Establish and maintain effective grants project reporting,
evaluation, and communication systems in alignment to specific donor
requirement and WVU standards. - In collaboration with M&E. ensure that the Grant Recipient(s)
develops results, indicators and targets as well as an annual work plan,
which reflect the objectives of the grants program. - Ensure proper operational opening and closing of the assigned grants
as well as monitoring and evaluation of programmatic progress. Disseminate
project follow- up reports to guide timely action. - Work closely with the M&E Manager to develop and maintain
program monitoring and evaluation tracking tools to ensure all project
indicators report clear linkage of activities to intended outputs and
outcomes and that the level of change is clearly tracked. - Coordinate the Grants M&E and Finance Manager to ensure that
donor reports (both financial and narrative) are generated and sent out to
the relevant donor in time. - Document and disseminate project best practices, lessons learnt and
success stories
Training and
Capacity Building:
Capacity Building:
- Mentors, supports and develops the capacities of staff, partners and
grantees on financial monitoring, record keeping and grants management
using relevant donor data report formats and validation methods. - Provides technical assistance to Grants Project managers, partners
and grantees as required on budget development with a focus on maximizing
cost recovery and aligning budgets to donor guidelines. - Leads in development of project managers and partners capacity
development plan and ensures its full implementation and tracks the
success its. - Builds capacity of project manager and grants staff in WV grants
management certification such as Gate Way to Grants etc
Grants Reporting
- Coordinate Project Managers and Finance managers to prepare
narrative program reports in accordance with donor designated formats as
required. Ensure that draft reports disseminated for review and feedback
by senior management team, relevant technical advisors, and Support Office
staff prior to submitting the final report to donor. - Submit timely accurate and quality reports that meet donor
requirements - Prepare and update grants country program and specific sectoral
information sheets. Provide relevant communications information as
necessary for dissemination to donors, support office and media. - In collaboration with Compliance and reporting officer, maintain
grants and report tracking system to ensure all grant files are organized
and well managed for planning and preparation of donor reports and project
monitoring. - Share lessons learned with WVU leadership, staff and donors from
different projects to enhance local planning and implementation, and
suggest modifications that might be necessary at the local level based on
evidence and lessons learnt. - Work closely with Grants and acquisition department to appraise them
on grants implementation information that can be useful for prepositioning
of new grants as well as follow on grants.
Budget Management
- Ensure that all WVU grants manage grant/project budgets within
approved spending levels and ensure accurate and timely financial reports
to donors and World Vision. - In working with Grants Project Managers ensure grant/project
expenses are reasonable, allocated as per assigned budget, prudent and
spent in accordance with donor rules and regulations to ensure low risk
audits
Qualifications, Skills and Experience:
- The applicant for the World Vision Associate Director – Grants
Management job placement should preferably hold a post graduate
qualification in international relations, NGO management, international
development or other relevant field; - At least five years of INGO field experience in a similar position:
grant management, proposal development (program narratives and budgets)
and donor reporting. - Extensive knowledge of UN, US, EU (ECHO/ EC) and UK (DFID) donor
regulations, procedures and requirements - Demonstrated experience in project management cycle is desired.
- Excellent written and spoken English essential
- Excellent organizational skills, ability to determine priorities and
attention to detail a must - Ability to work in a multicultural context as a flexible and
respectful team player - Willingness to travel to the field as and when needed
- High-level of knowledge and practice with Word, Excel, Outlook, etc.
required - Work in a multisectoral/ multicultural team- patience, cultural
sensitivity and application of contextual understanding in day to day work - Ability to work with tight deadlines for information needs
- The position requires ability and willingness to travel domestically
upto 40% of the time and occasionally internationally.
How to Apply:
All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Please follow
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal. Qualified female candidates are particularly
encouraged to apply.
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal. Qualified female candidates are particularly
encouraged to apply.
Deadline: 31st December 2018
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