Job Title: Administrative
Assistant
Assistant
Organization: Reach
a Hand Uganda
a Hand Uganda
Duty Station: Kampala,
Uganda
Uganda
About US:
Reach a Hand Uganda
is a youth-centered organisation focusing on youth empowerment programs with
emphasis on Livelihoods & Skills Development, Behavior Change
Communication, Sexual Reproductive Health & Rights, and HIV/AIDS awareness
and prevention. The Reach A Hand mission is to empower young people in Uganda
aged 12-24 years with complete information, skills and tools to enable them to
live healthy, focused and productive lives.
is a youth-centered organisation focusing on youth empowerment programs with
emphasis on Livelihoods & Skills Development, Behavior Change
Communication, Sexual Reproductive Health & Rights, and HIV/AIDS awareness
and prevention. The Reach A Hand mission is to empower young people in Uganda
aged 12-24 years with complete information, skills and tools to enable them to
live healthy, focused and productive lives.
Job Summary: The Administrative Assistant will play a vital
role in delivering quality support in administration to internal and external
clients/visitors/partners, etc, applying all relevant rules, guidelines and
procedures with a client-oriented results-focused approach You will ensure efficient and reliable
administrative requirements are fulfilled and reported in a timely manner with
required quality checks, in line Reach a Hand Uganda (RAHU) guidelines. The
Administrative Assistant will build close relationships with RAHU staff and
peer educators teams, and administrative service providers.
role in delivering quality support in administration to internal and external
clients/visitors/partners, etc, applying all relevant rules, guidelines and
procedures with a client-oriented results-focused approach You will ensure efficient and reliable
administrative requirements are fulfilled and reported in a timely manner with
required quality checks, in line Reach a Hand Uganda (RAHU) guidelines. The
Administrative Assistant will build close relationships with RAHU staff and
peer educators teams, and administrative service providers.
Key Duties and Responsibilities:
- The Admin Assistant will manage the Founder & Team Leader, and
Chief of Staff ’s calendars and schedule of appointments; receive
visitors. - Provide logistical and administrative support and follow-up for
substantive meetings organized at RAHU. - Prepare travel authorizations and make travel arrangements for the
team. - Review incoming correspondence, collect and prepare necessary
information for reply/action; draft and finalize responses. - Provide hospitality/catering/logistical support for
meetings/conferences organized by the Team Leader, Chief of Staff and
other staff members. - Maintain an office filing system and assist in archiving while
supporting other staff members. - Assist the other support staff focal points in the management of
leave and attendance; office assets; and in the space management of
personnel. - Assist in gathering and compiling data and information for the
preparation of documents, guidelines, speeches and position papers. - Prepare PowerPoint and other presentations, including computer
generated visuals such as graphs for the Founder & Team Leader and
support other staff if necessary.
Qualifications, Skills and Experience:
- The applicant should preferably hold a Bachelor’s degree from a
recognized university. - At least three (3) years of previous work experience in
administration and office support. - Strong interpersonal and organizational skills.
- Computer literacy – use of GSuite i.e Google Drive and all its tools
- MS Office Suite (Excel, PowerPoint, Word, etc.).
- Good writing and communication skills.
How to Apply:
All candidates
should upload their applications with updated CVs either in PDF or Microsoft
Word format with your contact information, academic certificates, nationality
and 3 work related references at the link below.
should upload their applications with updated CVs either in PDF or Microsoft
Word format with your contact information, academic certificates, nationality
and 3 work related references at the link below.
Deadline: 8th January 2019
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline