Job Title: Finance
Officer (2 Job Opportunities)
Officer (2 Job Opportunities)
Organisation: ActionAid
Duty Station: Kampala,
Uganda
Uganda
Reports to: Finance
Manager
Manager
About US:
ActionAid is an
International Development Agency working in over 50 countries in Africa, Asia,
Latin America and the Caribbean. ActionAid Uganda’s mission is to achieve
social Justice, gender equality, and poverty eradication by working with people
living in extreme poverty and exclusion, their communities, people’s
organisations, activists, social movements and their supporters.
International Development Agency working in over 50 countries in Africa, Asia,
Latin America and the Caribbean. ActionAid Uganda’s mission is to achieve
social Justice, gender equality, and poverty eradication by working with people
living in extreme poverty and exclusion, their communities, people’s
organisations, activists, social movements and their supporters.
Job Summary: The Finance Officer will carry out financial
duties of writing and keeping books of account, carrying financial
documentation and drafting financial reports in compliance with AAU/AAI
policies & procedures, International accounting standards and other
statutory requirements
duties of writing and keeping books of account, carrying financial
documentation and drafting financial reports in compliance with AAU/AAI
policies & procedures, International accounting standards and other
statutory requirements
Key Duties and Responsibilities:
Examination OF
Payment Requests
Payment Requests
- Examine payments requests and other Financial transactions for
approval and ensure there are
adequate supporting documentation in accordance with LFPM, donor
guidelines and national laws - Check the arithmetic and coding accuracy, completeness, consistency
of support documents and compliance with tax regulations and other
guidelines of payment vouchers, staff, accountability, etc. - Prepare, update the relevant records, ensure approvals and issue
cheques. - Issue cash as approved and update cash position
- Verify accuracy and authenticity of documents and process financial
transactions.
Financial Record
Keeping
Keeping
- Maintain an accurate up to date financial records and
- Input payments, receipts, and staff accountabilities in the
accounting system - Receive and record all funds received directly and monitor the web
for any direct credits - Review, attach receipt, stamp and file all vouchers and JVs
- Upload payments on web banking, update the cash position and follow
up their approval - Raise JVs, input received partners’ data into SUN system after
expenditure verification exercise
Support the
development of unit budgets
development of unit budgets
- Support in the develop of the unit (s) annual budgets in line with
AAIU policies, guidelines, donor requirements - Support the preparation of financial costing of activities and
forecasting for annual budget - Provide technical support and explain, guide budget holders in the
application of budget guidelines to their annual budgeting process - Check unit partner budgets for accuracy, completeness and compliance
with guidelines - Review the LFPM and the donor and budget guidelines and provide/
document guidance - Formulate budget estimates of the planned activities and make
comparisons between past year’s budgets to the current year’s budget to
ascertain realism - Prepare the budgets as per the requirements of the FPM
Keeping Stores
Records
Records
- Plan, Issue out items and maintain levels of stores, arrangement,
monitor and keep up-to-date stores records - Verify the stock balances and initiate the order process, fill a
procurement request form, forward for approval as required - Verify, receive and record stock
- Update and maintain all stock record according to policy guidelines
- Carry out stock taking, arrange and carry out general cleaning
- Review and recommend write off/disposal
Reconciliation of
Financial Records
Financial Records
- Analyse, monitor and reconcile financial records, in line with AAIU
policies, International Accounting Standards, statutory requirements and
Best practice - Receive and file al monthly Bank statements, perform reconciliation
and produce bank reconciliation statements - Make reference to vouchers and JVs and reconcile all SUN debtor,
creditor and control accounts - Generate reports on relevant codes and share with staff, line
manager and recommend corrective action. - Respond to staff queries on the report
- Perform cash counts, reports, request and withdraw bank cash and
carry out cheques-banking - Respond to staff, management, partner and supplier queries through
emails and telephone - Consult with partners, check all partner reports for the arithmetic
accuracy, completeness, consistency of support documents and compliance
with the MOU provisions and Action Aid accountability requirements before
the further transfer of partner’s grants - Update partners or responsible staff on funds disbursements
Support Internal
and External Audits
and External Audits
- Support in preparation and attend to the needs of internal and
external auditors and implement recommendations in line with FPM - Prepare audit schedules as requested by Audit Manager and per
checklist and any other pertinent supporting analysis - Support in the development of audit timetable
- Participate In follow-up responses and clear audit issues both
internal and external audits
Preparation of the
Payroll
Payroll
- Prepare the monthly payroll and ensure completeness and timely
submission of statutory deductions to the relevant authorities (URA, NSSF
and Local Government), - Request, compile and consolidate payroll information
- Update the payroll system in consultation with the HR unit, print
and seek approval - Prepare the payroll file input into SUN and upload into the WEB for
salary payment - Compile tax information, fill the URA tax return forms, file the
return on URA web and upload for payment - Submit the payment registration and URA returns to bank and URA
respectively
Staff and Partners
Financial Capacity Building
Financial Capacity Building
- Build capacity of a partner AAU staff in financial management/ and provide
technical, financial support to in line with AAU/AAI policies &
Procedures - Arrange the national and project partners’ visits to review partner
transactions and ensure compliance to policy - Carry out monitoring visits and prepare basic field visit report for
discussion- travel/ meeting/ report writing - Carry out training and give support to partners / staff on financial
system and procedures - Solicit and act on feedback with regard to the use of
finance-related knowledge in AAU and amongst its partners
Qualifications, Skills and Experience:
- The applicant for the ActionAid Finance Officer job placement must
hold a Bachelor’s Degree in Commerce, Business Administration, Financial
Management or Accounting from a recognised university. - Relevant professional qualifications such as ACCA or CPA and
training in donor regulations - At least three years of similar work experience in a reputable
organisation - Computerised accounting skills
- MS Office
- Communication skills
- Analytical skills
- Financial management skills
- Interpersonal Skills
- Ability to work with several accounting packages
- Ability to establish critical working relationships
- Ability to promote and safeguard AAU policies
- Transformative feminist leadership skills
- Ability to conduct power analysis
How to Apply:
All qualified and
interested candidates should deliver their application letters, CVs and copies
of Academic documents with details of at least three (3) referees one of which
shall be from your most recent employer. The complete applications should be hand
delivered or sent by email to [email protected] addressed to: The
Director Human Resource and Organizational Effectiveness, ActionAid Uganda Plot
2514/2515 Ggaba Road, Opposite Kampala International University, P.O. Box 676
Kampala. Uganda.
interested candidates should deliver their application letters, CVs and copies
of Academic documents with details of at least three (3) referees one of which
shall be from your most recent employer. The complete applications should be hand
delivered or sent by email to [email protected] addressed to: The
Director Human Resource and Organizational Effectiveness, ActionAid Uganda Plot
2514/2515 Ggaba Road, Opposite Kampala International University, P.O. Box 676
Kampala. Uganda.
NB:
All Applications sent by email should clearly indicate the position title in
the subject line.
All Applications sent by email should clearly indicate the position title in
the subject line.
Deadline: 14th December 2018
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