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UN Warehouse Management Associate Job Opportunities – United Nations World Food Programme (WFP)
Job
Title: Warehouse
Management Associate
Title: Warehouse
Management Associate
Organization: United
Nations World Food Programme (WFP)
Nations World Food Programme (WFP)
Duty Station:
Uganda
Uganda
Grade: SC6
Reports to: Logistics
Officer
Officer
About US:
The UN World Food
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.
Job Summary: The Warehouse Management Associate will manage
a range of warehouse activities including safeguarding of commodities and
supplies, and ensuring well-organized warehousing and storage service in
compliance with WFP warehouse guidelines
a range of warehouse activities including safeguarding of commodities and
supplies, and ensuring well-organized warehousing and storage service in
compliance with WFP warehouse guidelines
Key Duties and Responsibilities:
- Responsible for the effective planning and management of warehouse
operations, to ensure safe and efficient warehousing and storage of all
commodities and supplies. - Contribute to review of WFP corporate warehouse standards and procedures,
to support efficiency and changing business needs. - Coordinate the receipt/dispatch of commodities, to ensure accurate
recording, accounting and reporting is available at all times to support
decision-making. - Responsible for the accuracy of warehouse transaction records
including identification of discrepancies, to ensure immediate and
accurate reporting on commodity movements in line with the corporate
requirements. - Responsible for inventory management (e.g. physical stock
verification, reporting, etc.), to ensure any existing and developing
issues with regards to proper stocks management are timely addressed and
WFP standard procedures for commodity handling and storage are strictly
followed. - Supervise preparation and/or prepare regular and ad hoc reports and
statistics on warehouse operations, to support informed planning and
decision-making. - Oversee safeguarding of commodities through providing guidance on
and taking initiative towards implementation of preventive measures, to
ensure that commodities are preserved in good condition and that quality
control actions are initiated as appropriate following WFP established
procedures. - Review on periodic basis warehouse space availability, plan and
implement new design layouts to support business needs and ensure
cost-efficiency. - Work in collaboration with internal and external stakeholders, in
order to deliver aligned and coherent warehouse services. - Identify training needs and efficiently plan trainings, to ensure
that all staff have required knowledge and skills to carry out their
responsibilities. - Supervise warehouse staff, to ensure high performance standards.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations UN World Food Programme
(WFP) Warehouse Management Associate job placement should hold a bachelor’s
degree or its equivalent obtained from a recognised education institution
in any of the following areas: Logistics and Transport, Supplies
Management, Business Administration, Procurement, Engineering or equivalent
professional experience or extensive relevant logistics experience. - Possession of a professional qualification e.g. CILT
- A minimum of four (4) years of relevant working experience in
logistics in a fast paced environment in the following areas: maintaining
a logistics database, running queries on ongoing shipments, pipeline
information, insurance claims, inventory management, service provider
contracts administration and execution, compilation of contract
documentation and budget monitoring and reporting; - Proficiency in both oral and written English.
- Previous experience maintaining a logistics database and running
queries on ongoing shipments, pipeline information, insurance claims, and
food stock. - Experience in administering third party service providers’
contracts. - Experience in compiling contract documentation.
- Experience in contract execution.
- Experience in budget monitoring and reporting.
Competencies:
- Supply Chain Management and Optimization: Demonstrates ability to design basic
supply chain networks, including appropriately assessing and escalating
challenges to ensure that WFP is able to provide consistent and
uninterrupted service to its beneficiaries and partners. - Planning, Project & Resource Management: Collects and analyses relevant technical
data from diverse sources to forecast operational needs under various
scenarios and makes evidence-based proposals. - Information Management & Reporting: Liaises with internal and external
stakeholders to consolidate preliminary data analysis, draft reports and
disseminate information that represents concerns and trends. - Market Analysis, Contracting and Operational Execution: Demonstrates ability to collect market
information and process and analyse proposals in line with WFP standard
rules and regulations in order to deliver efficiently. - Warehouse and Inventory Management: Demonstrates ability to implement
operational warehouse procedures and normative guidance in order to manage
WFP’s warehouse, handle inventory effectively through corporate systems,
and ensure loss mitigation. - Technical Assistance and Coordination: Demonstrates abilities to provide basic
technical advice and maintain effective (inclusive, collaborative,
unified) logistics coordination mechanisms with humanitarian partners and
other relevant stakeholders.
NB:
Female applicants and qualified applicants from developing countries are
especially encouraged to apply
Female applicants and qualified applicants from developing countries are
especially encouraged to apply
How to Apply:
All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
Deadline: 15th November 2018
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