Job
Title: Logistics
Assistant
Title: Logistics
Assistant
Organization: United
Nations World Food Programme (WFP)
Nations World Food Programme (WFP)
Duty Station:
Uganda
Uganda
Grade: SC5
Reports to: Logistics
Officer
Officer
About US:
The UN World Food
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.
Job Summary:
The Logistics Assistant will take responsibility for completion of a range of
processes and activities requiring some interpretation of standard
guidelines/practices for all assistance modalities for both WFP and logistics
common services. He/She will be able to recommend a course of action to staff
at various levels and may allocate tasks to other support staff. The incumbent
will implement well-defined standard logistics/supply chain processes and
activities to enable effective delivery of goods and services for all delivery
modalities.
The Logistics Assistant will take responsibility for completion of a range of
processes and activities requiring some interpretation of standard
guidelines/practices for all assistance modalities for both WFP and logistics
common services. He/She will be able to recommend a course of action to staff
at various levels and may allocate tasks to other support staff. The incumbent
will implement well-defined standard logistics/supply chain processes and
activities to enable effective delivery of goods and services for all delivery
modalities.
Key Duties and Responsibilities:
·
Provide
support to logistics operations and activities, following standard processes
and facilitating, directly or indirectly, the effective delivery of food
assistance to beneficiaries.
Provide
support to logistics operations and activities, following standard processes
and facilitating, directly or indirectly, the effective delivery of food
assistance to beneficiaries.
·
Support
timely ordering and delivery of commodities and supplies to authorised partners
and destinations.
Support
timely ordering and delivery of commodities and supplies to authorised partners
and destinations.
·
Support
management of logistics vendors’ contracting activities including performance
monitoring and measurement.
Support
management of logistics vendors’ contracting activities including performance
monitoring and measurement.
·
Respond
to a variety of technical queries/requests for support, following standard
processes, and obtaining guidance as required, to ensure timely and accurate
resolution of all enquiries with a high standard of client service mind-set.
Respond
to a variety of technical queries/requests for support, following standard
processes, and obtaining guidance as required, to ensure timely and accurate
resolution of all enquiries with a high standard of client service mind-set.
·
Contribute
to budget preparation, monitoring and revision for all delivery modalities,
ensuring adherence to relevant procedures and in compliance with corporate
standards.
Contribute
to budget preparation, monitoring and revision for all delivery modalities,
ensuring adherence to relevant procedures and in compliance with corporate
standards.
·
Assist
in monitoring inventory management processes to track trends and account for
the inventory status from source to beneficiary.
Assist
in monitoring inventory management processes to track trends and account for
the inventory status from source to beneficiary.
·
Assist
in management of commodity accounting data quality and integrity.
Assist
in management of commodity accounting data quality and integrity.
·
Support
operational pipeline analyses, assessments and operational planning for all
delivery modalities.
Support
operational pipeline analyses, assessments and operational planning for all
delivery modalities.
·
Process
documentation for execution of logistics operations (e.g. customs clearance,
invoice verification), take appropriate actions to resolve operational issues
escalating various issues to the supervisor.
Process
documentation for execution of logistics operations (e.g. customs clearance,
invoice verification), take appropriate actions to resolve operational issues
escalating various issues to the supervisor.
·
Collect
and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs,
financial closure, physical inventory, transport performance) and ensure information
accuracy in corporate systems in support to informed decision-making.
Collect
and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs,
financial closure, physical inventory, transport performance) and ensure information
accuracy in corporate systems in support to informed decision-making.
·
Liaise
with internal and limited number of external stakeholders to support efficient
logistics operations management.
Liaise
with internal and limited number of external stakeholders to support efficient
logistics operations management.
·
Provide
guidance to other support staff, in order to assist them in completing standard
tasks to agreed standards and deadlines.
Provide
guidance to other support staff, in order to assist them in completing standard
tasks to agreed standards and deadlines.
Qualifications, Skills and Experience:
·
The
ideal candidate for the United Nations UN World Food Programme (WFP) Logistics
Assistant job placement should hold a bachelor’s degree or its equivalent
obtained from a recognised education institution in any of the following areas:
Logistics and Transport, Supplies Management, Business Administration,
Procurement, Engineering or other related area;
The
ideal candidate for the United Nations UN World Food Programme (WFP) Logistics
Assistant job placement should hold a bachelor’s degree or its equivalent
obtained from a recognised education institution in any of the following areas:
Logistics and Transport, Supplies Management, Business Administration,
Procurement, Engineering or other related area;
·
Possession
of a professional qualification e.g. CILT
Possession
of a professional qualification e.g. CILT
·
A
minimum of four (4) years of relevant working experience in logistics in a fast
paced environment in the following areas: maintaining a logistics database,
running queries on ongoing shipments, pipeline information, insurance claims,
inventory management, service provider contracts administration and execution,
compilation of contract documentation and budget monitoring and reporting;
A
minimum of four (4) years of relevant working experience in logistics in a fast
paced environment in the following areas: maintaining a logistics database,
running queries on ongoing shipments, pipeline information, insurance claims,
inventory management, service provider contracts administration and execution,
compilation of contract documentation and budget monitoring and reporting;
·
Proficiency
in both oral and written English.
Proficiency
in both oral and written English.
·
Experience
using corporate systems to monitor ongoing shipments, pipeline information,
insurance claims, and food stock.
Experience
using corporate systems to monitor ongoing shipments, pipeline information,
insurance claims, and food stock.
·
Experience
analysing data (on commodities, funds, etc.) and drafting reports.
Experience
analysing data (on commodities, funds, etc.) and drafting reports.
·
Experience
in measuring service providers’ performance against set KPIs.
Experience
in measuring service providers’ performance against set KPIs.
·
Experience
in assisting the preparation of contract documentation.
Experience
in assisting the preparation of contract documentation.
·
Experience
in providing technical business support in corporate systems.
Experience
in providing technical business support in corporate systems.
Competencies:
·
Supply
Chain Management and Optimization: Displays aptitude at monitoring and reporting on supply chain operations
to enable teams to efficiently assess the performance and sustainability of
current networks.
Supply
Chain Management and Optimization: Displays aptitude at monitoring and reporting on supply chain operations
to enable teams to efficiently assess the performance and sustainability of
current networks.
·
Planning,
Project & Resource Management: Supports the planning, forecasting & resource management efforts of
own team by collecting data from diverse sources.
Planning,
Project & Resource Management: Supports the planning, forecasting & resource management efforts of
own team by collecting data from diverse sources.
·
Information
Management & Reporting: Collates
accurate and timely information and data to enable informed decision making on
reporting within individual unit and consequently the greater humanitarian
community.
Information
Management & Reporting: Collates
accurate and timely information and data to enable informed decision making on
reporting within individual unit and consequently the greater humanitarian
community.
·
Market
Analysis, Contracting and Operational Execution: Ability to collect and collate necessary information to enable WFP to
make informed operational decisions.
Market
Analysis, Contracting and Operational Execution: Ability to collect and collate necessary information to enable WFP to
make informed operational decisions.
·
Warehouse
and Inventory Management:
Demonstrates ability to implement operational warehouse procedures and
normative guidance in order to manage WFP’s warehouse, handle inventory effectively
through corporate systems, and ensure loss mitigation.
Warehouse
and Inventory Management:
Demonstrates ability to implement operational warehouse procedures and
normative guidance in order to manage WFP’s warehouse, handle inventory effectively
through corporate systems, and ensure loss mitigation.
·
Technical
Assistance and Coordination:
Demonstrates awareness of the importance of technical assistance and
coordination with key stakeholders and an ability to carry out logistics
activities, respecting individual mandates and programme priorities.
Technical
Assistance and Coordination:
Demonstrates awareness of the importance of technical assistance and
coordination with key stakeholders and an ability to carry out logistics
activities, respecting individual mandates and programme priorities.
NB:
Female applicants and qualified applicants from developing countries are
especially encouraged to apply
Female applicants and qualified applicants from developing countries are
especially encouraged to apply
How to Apply:
All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
Deadline: 15th November 2018
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