Job
Title: Logistics
Assistant (Commodity Accounting)
Title: Logistics
Assistant (Commodity Accounting)
Organization: United
Nations World Food Programme (WFP)
Nations World Food Programme (WFP)
Duty Station:
Uganda
Uganda
Grade: SC5
Reports to:
Logistics Officer
Logistics Officer
About US:
The UN World Food
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.
Job Summary:
The Logistics Assistant (Commodity Accounting) will take responsibility for
completion of a range of processes and activities requiring some interpretation
of standard guidelines/practices for all assistance modalities for both WFP and
logistics common services.
The Logistics Assistant (Commodity Accounting) will take responsibility for
completion of a range of processes and activities requiring some interpretation
of standard guidelines/practices for all assistance modalities for both WFP and
logistics common services.
The incumbent will
implement well-defined standard logistics/supply chain processes and activities
to enable effective delivery of goods and services for all delivery modalities.
implement well-defined standard logistics/supply chain processes and activities
to enable effective delivery of goods and services for all delivery modalities.
Key Duties and Responsibilities:
- Provide commodity accounting support to WFP Supply Chain operations
and activities, following standard processes and contributing ,
directly/indirectly, to the effective delivery of food assistance; - Monitor inventory management processes to track trends and account
for the inventory status; - Provide support to Gulu warehouse staff for commodity accounting
data quality and integrity; - Identify, resolve and/or provide solutions and recommendations on
queries/requests for commodity accounting support using Logistics
Execution Support System(LESS) to ensure timely and accurate resolution of
queries with excellent client service mind-set; - Identify and provide leadership in continuous LESS data verification
and reconciliation to ensure excellent data quality required for real time
reports; - Collect and compile data, produce and/or contribute to reports (e.g.
Outstanding delivery Report, MMC report, Physical Inventory Status report,
Losses report, Warehouse Management report, Consolidated Delivery report)
and ensure information accuracy in corporate systems to support informed
decision making; - Monitor data quality and take corrective measures to rectify wrongly
captured transactions and ensure downtime is kept to a minimum; - Participate in the reconciliation of LESS and COMET (a WFP corporate
database) transactions and ensure accurate and matching postings for both
data processing systems; - Assist in the reconciliation and follow up on the monthly physical
inventories; - Review and manage the recorded transactions for both warehouse and
transport planning, ensuring compliance to corporate systems requirements; - Responsible for conducting reconciliation exercises with warehouses
to ensure that LESS records are matching with warehouse records;
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations UN World Food Programme
(WFP) Logistics Assistant (Commodity Accounting) job placement should hold a university
degree obtained from a recognised education institution in any of the
following areas: Logistics and Transport, Supplies Management, Business
Administration, Procurement, Engineering or any other related area; - Possession of professional qualifications such as CILT is an added
advantage; - At least three (3) years of professional working experience in
logistics in a fast paced environment in the areas of maintaining a
logistics database, running queries on on-going shipments, pipeline
information, insurance claims, inventory management, service provider
contracts administration and execution, compilation of contract
documentation and budget monitoring and reporting; - Previous experience using corporate systems to monitor ongoing
shipments, pipeline information, insurance claims, and food stock. - Experience analysing data (on commodities, funds, etc.) and drafting
reports. - Experience in measuring service providers’ performance against set
KPIs. - Experience in assisting the preparation of contract documentation.
- Experience in providing technical business support in corporate
systems. - Proficiency in both oral and written English;
- Proficiency in the local dialects of Luo, Acholi and Langi is
desirable.
Competencies:
- Supply Chain Management and Optimization: Displays aptitude at monitoring and
reporting on supply chain operations to enable teams to efficiently assess
the performance and sustainability of current networks. - Planning, Project & Resource Management: Supports the planning, forecasting &
resource management efforts of own team by collecting data from diverse sources. - Information Management & Reporting: Collates accurate and timely information
and data to enable informed decision making on reporting within individual
unit and consequently the greater humanitarian community. - Market Analysis, Contracting and Operational Execution: Ability to collect and collate necessary
information to enable WFP to make informed operational decisions. - Warehouse and Inventory Management: Demonstrates ability to implement operational warehouse procedures
and normative guidance in order to manage WFP’s warehouse, handle
inventory effectively through corporate systems, and ensure loss
mitigation. - Technical Assistance and Coordination: Demonstrates awareness of the
importance of technical assistance and coordination with key stakeholders
and an ability to carry out logistics activities, respecting individual
mandates and programme priorities.
NB:
Female applicants and qualified applicants from developing countries are
especially encouraged to apply
Female applicants and qualified applicants from developing countries are
especially encouraged to apply
How to Apply:
All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
Deadline: 15th November 2018
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