Job
Title: Finance
Officer
Title: Finance
Officer
Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Uganda
Job Opening Number: 18-Finance-RSCE-106390-J-Entebbe (M)
Reports to: Service
Line Manager
Line Manager
Job Grade: P3
About RSCE:
The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
The Regional Service
Centre, as approved by the Member States, is owned, managed and staffed by the
regional missions it serves. This framework reinforces the existing missions’
chain of command structures and lines of authority in a manner that does not
create an additional layer between Headquarters and the regional missions. It
also ensures that staffing for RSC.
Centre, as approved by the Member States, is owned, managed and staffed by the
regional missions it serves. This framework reinforces the existing missions’
chain of command structures and lines of authority in a manner that does not
create an additional layer between Headquarters and the regional missions. It
also ensures that staffing for RSC.
Key Duties and Responsibilities:
Accounts:
- Reviews and verifies the closing of monthly accounts and preparation
of financial statements for submission to Headquarters. - Verifies the data reported in the financial
- Statements
- Scrutinizes source documents for completeness, accuracy and validity
of charges - Reviews and approves various vouchers and accounting transactions,
e.g., payroll, payment of staff entitlements, final payments, travel
claims, vendor invoices, agencies, field missions, etc., to ensure
adherence to relevant staff rules, financial regulations and rules,
guidelines or practices - Maintains internal control procedures to ensure vouchers are
processed and correctly posted - Investigates erroneous charges and takes appropriate corrective
accounting actions - Reviews and reconciles suspense accounts and ensure proper clearance
procedures have been followed - Reviews and verifies bank reconciliations on a monthly basis
- Examines details of income, expenditure, assets and liability from
accounting system in order to analyze and verify accuracy and validity. - Examines the validity of requests for increases in petty cash
levels; approve disbursement vouchers to replenish petty cash accounts - Approves the recording of obligations.
- Serves as Approving Officer for the Finance Section.
- Supervises other General Service or Field Service staff as required.
- Quickly responds to queries from staff members and third parties.
Treasury/Cashier:
- Monitors/reviews methods used to remit payments and supervises
investigation of non-receipt of payments - Responsible for monitoring the transmittal of payments worldwide
- Regularly reviews incoming payment instructions with regard to
banking details and sources of funds - Prepares payments for final disbursement by Cashier
- Monitors the dispatch of payment instructions and cheques to banks
- Verifies receipts and deposit slips for all incoming funds
- Assists staff members regarding queries on payment and
deposit-related issues - Identifies and annotate bank account movements
- Assists the Chief of Unit/Section in cash management, including
preparing cash flow forecasts - Investigates complaints of non-receipt
- Monitors cheque stock and cash receipt vouchers and requests for new
stock as required - Ensures that cash in the vault are accounted for on a daily basis.
- In the absence of a Chief Cashier, oversee the daily operation of
the Cashier’s Unit including the transmittal of payments.
General:
- Keeps up-to-date on documents/reports/guidelines that have a bearing
on matters related to programme, ensuring - compliance with intergovernmental recommendations and decisions as
well as with United Nations policies and procedures. - Provides guidance and training (including preparation of training
materials) to junior staff with respect to transaction processing and the
use of various systems such as Funds Management Tools (FMT), and UMOJA - Drafts/verifies memoranda and/or cables relevant to financial and
budget matters to various offices, departments and missions - Performs other related duties, as assigned.
Qualifications, Skills and Experience:
- The ideal job holder for the United Nations RSCE Finance Officer
vacancy should hold an advanced university degree (Master’s degree or
equivalent) in business administration, finance, or related field. A
first-level university degree in combination with two years of qualifying
experience may be accepted in lieu of the advanced university degree. - At least five years of progressively responsible experience within
the United Nations system or in the private sector at the national or
international level in accounting, budgeting or financial management is
required. - Experience in a service centre or operation is desirable.
- Languages: fluency
in English (both oral and written) is required; A working knowledge of
French is desirable.
Competencies
- Professionalism:
Knowledge of accounting, finance and budget functions and treasury
operations. Ability to analyse and apply data across the full range of
finance, accounting and budget functions. Demonstrated use of initiative
and ability to make appropriate linkages in work processes and anticipate
next steps showing skills and ability to analyse and interpret financial
data. Shows pride in work and in achievements; demonstrates professional competence
and mastery of subject matter; is conscientious and efficient in meeting - commitments, observing deadlines and achieving results; is motivated
by professional rather than personal concerns; shows persistence when
faced with difficult problems or challenges; remains calm in stressful
situations. Takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in all areas of work. - Planning & Organizing: Develops clear goals that are consistent with agreed strategies-
Identifies priority activities and assignments; adjusts priorities as
required. Allocates appropriate amount of time and resources for
completing work. Foresees risks and allows for contingencies when
planning. Monitors and adjusts plans and actions as necessary. Uses time
efficiently. - Client Orientation:
Considers all those to whom services are provided to be
“clients” and seeks to see things from clients’ point of view.
Establishes and maintains productive partnerships with clients by gaining
their trust and respect. Identifies clients’ needs and matches them to
appropriate solutions. Monitors ongoing developments inside and outside
the clients’ environment to keep informed and anticipate problems. Keeps
clients informed of progress or setbacks in projects. Meets timeline for
delivery of products or services to client
NB: The
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably
qualified and interested candidates desiring to serve the United Nations
Regional Service Centre at Entebbe (RSCE) in the aforementioned capacity should
express their interest by visiting the UN recruitment website and clicking
Apply Now.
qualified and interested candidates desiring to serve the United Nations
Regional Service Centre at Entebbe (RSCE) in the aforementioned capacity should
express their interest by visiting the UN recruitment website and clicking
Apply Now.
Deadline: 29th November 2018
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