Job
Title: Business
Support Assistant (Administration)
Title: Business
Support Assistant (Administration)
Organization: United
Nations World Food Programme (WFP)
Nations World Food Programme (WFP)
Duty Station:
Uganda
Uganda
Grade: SC4
Reports to:
Logistics Officer
Logistics Officer
About US:
The UN World Food
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.
Job Summary:
The Business Support Assistant (Administration) will perform administrative support
functions and report to the Logistics Officer. At this level, work is carried
out under minimal supervision. He/She will be expected to produce organised and
accurate work, undertaking specific business support activities. He/She may
offer guidance on standard practices to more junior staff in in the office. The
Business Support Assistant (Administration) will also deliver standard business
support processes of WFP operations in Gulu Warehouse.
The Business Support Assistant (Administration) will perform administrative support
functions and report to the Logistics Officer. At this level, work is carried
out under minimal supervision. He/She will be expected to produce organised and
accurate work, undertaking specific business support activities. He/She may
offer guidance on standard practices to more junior staff in in the office. The
Business Support Assistant (Administration) will also deliver standard business
support processes of WFP operations in Gulu Warehouse.
Key Duties and Responsibilities:
- Gather information with clear direction to support the drafting of
documents and preparing reports by other staff. - Respond to queries and escalate where appropriate, in order to
provide a timely and accurate service to clients. - Support processing and managing routine administrative and financial
tasks in various functional areas, to contribute to the effective and
timely management of resources. - Provide revision and proof-reading services for standard documents,
to contribute to the development of accurate documentation. - Take responsibility for the maintenance of set standard systems and
files, to ensure information is accurate and readily available for the
function. - Identify simple discrepancies in statistics and data, such as
missing information, and report to senior staff in order to support
clients to deliver their work. - Take responsibility for data integrity to facilitate availability of
accurate information in corporate systems. - Provide guidance on routine business support methods and practices
to junior colleagues to ensure services are delivered consistently and to
the required standards. - Work with a variety of individuals, taking on feedback where
appropriate to assist in business support delivery for staff.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations UN World Food Programme
(WFP) Business Support Assistant (Administration) job placement should hold a Diploma in
any of the following areas: General Administration, Business
Administration, Secretarial Studies, Development Studies, or related areas
from a recognised education institution. - At least three (3) years of progressive professional experience in
administration, Office administration, Front Office Management or related
duties obtaineed in reputable organisations - Proficiency in both written and oral English
- Ability to use MS Office Applications
- Extensive knowledge of specialised common business practices and
methods, gained through relevant technical training and experience. - Ability to develop and maintain relationships with a range of individuals
in order to provide a high quality support service. - Ability to carry out basic data analysis and independently rectify
problems requiring attention. - Ability to monitor and record financial transactions.
- Good communication skills required to give and receive information
and work with a variety of individuals. - Ability to maintain confidentiality
NB:
Female applicants and qualified applicants from developing countries are
especially encouraged to apply
Female applicants and qualified applicants from developing countries are
especially encouraged to apply
How to Apply:
All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
Deadline: 15th November 2018
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