Job Title: Assessment
Project Manager
Project Manager
Organisation: United
Nations Office for Project Services (UNOPS)
Nations Office for Project Services (UNOPS)
Duty Station: Kampala,
Uganda
Uganda
Vacancy code: VA/2018/B5323/16782
Reports to:
Head of Implementation
Head of Implementation
About UNOPS:
United Nations
Office for Project Services (UNOPS)’ mission is to expand the capacity of the
UN system and its partners to implement peace building, humanitarian and
development operations that matter for people in need. Working in some of the
world’s most challenging environments, UNOPS vision is to always satisfy
partners with management services that meet world-class standards of quality,
speed and cost effectiveness. By assisting UN organizations, international
financial institutions, governments and other development partners, UNOPS makes
significant, tangible contributions to results on the ground.
Office for Project Services (UNOPS)’ mission is to expand the capacity of the
UN system and its partners to implement peace building, humanitarian and
development operations that matter for people in need. Working in some of the
world’s most challenging environments, UNOPS vision is to always satisfy
partners with management services that meet world-class standards of quality,
speed and cost effectiveness. By assisting UN organizations, international
financial institutions, governments and other development partners, UNOPS makes
significant, tangible contributions to results on the ground.
Key Duties and Responsibilities:
Stakeholder
Management:
Management:
- Establish solid working relationship with the technical committee,
the implementing partners and other key stakeholders - Manage communications and ensure all stakeholders are aware of
activities, progress, exceptions and are in a position to accept handover
products - Advise the management on issues that may impact the achievement of
the project outcomes (including issues of sustainability and post project
requirements) - Manage the information flows between the Project stakeholders, UNOPS
Hub in Kenya and the donor as
needed
Delivery and
Performance:
Performance:
- Develop and maintain project and subproject plans
- Implement approved project plans (including the establishment of
milestones) within tolerances set by the technical committee - Embed sustainability dimensions including social and gender
inclusion, environmental and economic aspects into project life cycle. - Manage the production of the required products, taking
responsibility for overall progress and use of resources and initiating
corrective action where necessary - Liaise with any external suppliers or account managers
- Authorize Work Packages
- Liaise closely with the established project governance structures
and, as relevant, advice the project Technical Committee and UNOPS Hub
management of any deviations from the plan - Identify and manage risks so that maximum benefit to the
stakeholders is achieved - Manage and review product quality and ensure products are accepted
- Monitor and evaluate performance of service providers
- Identify and report potential business opportunities for UNOPS to
supervisor - Identify and report threats to UNOPS internal business case to
supervisor
Procedures:
- Follow the Project Management Cycle Instructions and ensure that all
organizational policy is complied with (Organizational Directives and
Administrative Instructions) - Prepare/adapt the following plans for approval by the technical
committee: I. Project Initiation
Documentation; II. Stage/Exception Plans and relevant Product Descriptions - Prepare the following reports: (i) Highlight Reports; (ii) End Stage
Reports; (iii) Operational Closure Checklist, (iv) End Project Report and
(v)Handover Report - Maintain the following: (i).
Electronic Blue File; (ii) Procurement, HR and Finance files as
required by those practices as per OD12. - Ensure that all expenditure comply with UNOPS Financial Rules and
Regulations (FRR). - Manage budgets, cash flow and obligations to ensure that
deliverables are met and payments to contractors and personnel are received
on time. - Understand and manage UNOPS overheads, allocable charges, and
related corporate charges as they apply to the project - Understand the unique structures of the UN and budget appropriately
for personnel - Manage and remain accountable for expenditures against the budget
(based on accurate financial reports)
Knowledge
Management:
Management:
- Participate in the relevant Communities of Practice
- Actively interact with other PMs and the PM community to share case
studies, lessons learned and best practice on the Knowledge System. - Provide feedback to Practice Leads on policy, supporting guidance
with an aim towards continuous improvement of UNOPS policies - Complete lessons learned as per reporting format
- Incorporate lessons learned from others as per planning format
Personnel
Management
Management
- Lead and motivate the project management team
- Ensure that behavioural expectations of team members are established
- Ensure that performance reviews are conducted
- Identify outstanding staff and bring them to the attention of the
country manager - Have a thorough understanding of UNOPS personnel contract modalities
- Select, recruit and train team as required by project plans
- Ensure safety and security for all personnel and comply with UNDSS
standards
Coordination:
- Engage and coordinate with other UN agencies, as well as national
and international partners, as needed - Represent UNOPS in the relevant coordination forums
- Facilitate programmatic and operational synergies and alignments
with other interventions in the four sectors - Perform other related duties as required.
Monitoring and
Progress Controls: The Project
manager will comply with the UNOPS monitoring processes and procedures.
Progress Controls: The Project
manager will comply with the UNOPS monitoring processes and procedures.
General:
- Ensure that the project produces the required products within the
specified tolerance of time, cost, quality, scope, risk and benefits. The
Project Manager is also responsible for the project producing a result
capable of achieving the benefits defined in the Business Case. Contribute
to the overall business targets and needs.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations Office for Project
Services (UNOPS) Assessment Project Manager job opportunity should hold an
advanced University Degree in Project Management, Business Administration,
International Relations, Political Science/Security Management/Development
Studies, or other relevant discipline is required. - University Degree (bachelor’s degree / first level) with additional
2 years of relevant experience may be accepted in lieu of the advance
university degree. - Minimum of Master’s degree
with five (5) years of relevant experience - Languages: Full working knowledge of English
language is required.
Competencies
- Develops and implements sustainable business strategies, thinks long
term and externally in order to positively shape the organization.
Anticipates and perceives the impact and implications of future decisions
and activities on other parts of the organization.(for levels IICA-2,
IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and
above) - Treats all individuals with respect; responds sensitively to
differences and encourages others to do the same. Upholds organizational
and ethical norms. Maintains high standards of trustworthiness. Role model
for diversity and inclusion. - Acts as a positive role model contributing to the team spirit.
Collaborates and supports the development of others. For people managers
only: Acts as positive leadership role model, motivates, directs and
inspires others to succeed, utilizing appropriate leadership styles. - Demonstrates understanding of the impact of own role on all partners
and always puts the end beneficiary first. Builds and maintains strong
external relationships and is a competent partner for others (if relevant
to the role). - Efficiently establishes an appropriate course of action for self
and/or others to accomplish a goal. Actions lead to total task
accomplishment through concern for quality in all areas. Sees
opportunities and takes the initiative to act on them. Understands that
responsible use of resources maximizes our impact on our beneficiaries. - Open to change and flexible in a fast paced environment. Effectively
adapts own approach to suit changing circumstances or requirements.
Reflects on experiences and modifies own behavior. Performance is consistent,
even under pressure. Always pursues continuous improvements. - Evaluates data and courses of action to reach logical, pragmatic
decisions. Takes an unbiased, rational approach with calculated risks.
Applies innovation and creativity to problem-solving. - Expresses ideas or facts in a clear, concise and open manner.
Communication indicates a consideration for the feelings and needs of
others. Actively listens and proactively shares knowledge. Handles
conflict effectively, by overcoming differences of opinion and finding
common ground.
How to Apply:
If interested in
joining the United Nations Office for Project Services (UNOPS) in the
aforementioned capacity, please click on link below to visit website and create
profile or express interest if you already have a profile on the UN system.
joining the United Nations Office for Project Services (UNOPS) in the
aforementioned capacity, please click on link below to visit website and create
profile or express interest if you already have a profile on the UN system.
Deadline: 29th November 2018
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