Job Title: Procurement
Manager
Manager
Organisation: GOAL
International
International
Duty Station: Kampala,
Uganda
Uganda
Reports to: Logistics
Coordinator
Coordinator
About US:
GOAL International
is an international non-profit organization that was founded in 1977 and works
to promote the realization of the fundamental rights of the poor, the
vulnerable, and those affected by humanitarian crisis. GOAL currently works in
16 countries, with our head office in Dublin, Ireland.
is an international non-profit organization that was founded in 1977 and works
to promote the realization of the fundamental rights of the poor, the
vulnerable, and those affected by humanitarian crisis. GOAL currently works in
16 countries, with our head office in Dublin, Ireland.
Job Summary: The Procurement Manager will support the
Logistics Coordinator in the management of the Procurement Function in GOAL
Uganda both at country and field office level with the aim of:
Logistics Coordinator in the management of the Procurement Function in GOAL
Uganda both at country and field office level with the aim of:
·
Providing
effective and timely logistics support to all programmes in relation to Supply
Chain, Assets, Premises Management and Fleet.
Providing
effective and timely logistics support to all programmes in relation to Supply
Chain, Assets, Premises Management and Fleet.
·
Ensuring
that all GOAL Procurement tasks are carried out in compliance with the GOAL and
donor requirements.
Ensuring
that all GOAL Procurement tasks are carried out in compliance with the GOAL and
donor requirements.
·
Build
the capacity of and manage staff in the procurement department in accordance
with the HR Policy, and ensure the highest standards of ethics, accountability
and professionalism
Build
the capacity of and manage staff in the procurement department in accordance
with the HR Policy, and ensure the highest standards of ethics, accountability
and professionalism
·
To
familiarise self and comply with all the policies outlined in the GOAL
Logistics Manual and relevant donor requirements;
To
familiarise self and comply with all the policies outlined in the GOAL
Logistics Manual and relevant donor requirements;
·
To
oversee the completion of the required reports and timely submission of the
monthly logistics reports to the Logistics
To
oversee the completion of the required reports and timely submission of the
monthly logistics reports to the Logistics
Key Duties and Responsibilities:
Human Resources Management
§ Manage
performance of procurement personnel in accordance with GOAL HR policy:
including recruitment, evaluation, annual leave planning and other managerial
duties.
performance of procurement personnel in accordance with GOAL HR policy:
including recruitment, evaluation, annual leave planning and other managerial
duties.
§ Identify
and address any specific capacity building needs for all Logistics staff.
and address any specific capacity building needs for all Logistics staff.
§ Manage procurement
staff, distributing tasks between them accordingly, monitor performance and
provide ongoing training in roles and procedures.
staff, distributing tasks between them accordingly, monitor performance and
provide ongoing training in roles and procedures.
§ Coach
logistics personnel on best practice and GOAL’s logistics procedures;
logistics personnel on best practice and GOAL’s logistics procedures;
§ Ensure
performance management activities in relation to the logistics staff in Kampala
are carried out as per required schedule (probation evaluations, mid-term
reviews and annual appraisals);
performance management activities in relation to the logistics staff in Kampala
are carried out as per required schedule (probation evaluations, mid-term
reviews and annual appraisals);
§ Identify
training or development needs where necessary.
training or development needs where necessary.
Procurement Management: Responsible and accountable for all supply chain related activities with
respect to the following tasks:
Ensure that all staff adhere to GOAL procurement procedures.
respect to the following tasks:
Ensure that all staff adhere to GOAL procurement procedures.
§ Implement,
train and coach the logistics team on effective systems for the management and
prioritisation of incoming orders;
train and coach the logistics team on effective systems for the management and
prioritisation of incoming orders;
§ Ensure
that all procurement requests are delivered in a timely manner while ensuring
that GOAL purchasing systems and relevant donor guidelines are complied with;
that all procurement requests are delivered in a timely manner while ensuring
that GOAL purchasing systems and relevant donor guidelines are complied with;
§ Ensure
extensive supplier and market surveys are carried out and a preferred supplier
list (Vendor Roster) and price lists are established and regularly updated;
extensive supplier and market surveys are carried out and a preferred supplier
list (Vendor Roster) and price lists are established and regularly updated;
§ Ensure
that, in conjunction with the GU Donor Compliance Officer, all logistics
personnel are trained in donor procurement guidelines and that all procurement
activities adhere to these;
that, in conjunction with the GU Donor Compliance Officer, all logistics
personnel are trained in donor procurement guidelines and that all procurement
activities adhere to these;
§ Secure
best value for money and service benefits on all procurement requests;
best value for money and service benefits on all procurement requests;
§ Ensure
effective performance of the procurement function country wide;
effective performance of the procurement function country wide;
§ Ensure
that all procurement files are completed as per GOAL logistics and financial
procedures, and that the paper trail is closed off by handover of all
documentation to the Finance Department.
that all procurement files are completed as per GOAL logistics and financial
procedures, and that the paper trail is closed off by handover of all
documentation to the Finance Department.
Reporting
§ Contribute
procurement updates and on weekly Logistics Report.
procurement updates and on weekly Logistics Report.
§ Ensure the
Order Tracking Sheet is updated for monthly Logistics Report to HQ, as directed
by the Logistics Coordinator.
Order Tracking Sheet is updated for monthly Logistics Report to HQ, as directed
by the Logistics Coordinator.
Other Duties
§ Provide
procurement system and procedures briefing to new starter, and conduct inter
departmental training where required;
procurement system and procedures briefing to new starter, and conduct inter
departmental training where required;
§ Any other
relevant duties as directed by the Logistics Coordinator.
relevant duties as directed by the Logistics Coordinator.
Key Duties and Responsibilities:
General
·
To
familiarise self and comply with all the policies outlined in the GOAL
Logistics Manual and relevant donor requirements;
To
familiarise self and comply with all the policies outlined in the GOAL
Logistics Manual and relevant donor requirements;
·
Assist
the Logistics coordinator to identify training needs and support training of
procurement staff across all field sites.
Assist
the Logistics coordinator to identify training needs and support training of
procurement staff across all field sites.
·
To
oversee the completion of the required reports and timely submission of the
monthly logistics reports to the Logistics Coordinator.
To
oversee the completion of the required reports and timely submission of the
monthly logistics reports to the Logistics Coordinator.
Human Resources Management
·
Manage
performance of procurement personnel in accordance with GOAL HR policy:
including recruitment, evaluation, annual leave planning and other managerial
duties.
Manage
performance of procurement personnel in accordance with GOAL HR policy:
including recruitment, evaluation, annual leave planning and other managerial
duties.
·
Identify
and address any specific capacity building needs for all Logistics staff.
Identify
and address any specific capacity building needs for all Logistics staff.
·
Manage
procurement staff, distributing tasks between them accordingly, monitor
performance and provide ongoing training in roles and procedures.
Manage
procurement staff, distributing tasks between them accordingly, monitor
performance and provide ongoing training in roles and procedures.
·
Coach
logistics personnel on best practice and GOAL’s logistics procedures;
Coach
logistics personnel on best practice and GOAL’s logistics procedures;
·
Ensure
performance management activities in relation to the logistics staff in Kampala
are carried out as per required schedule (probation evaluations, mid-term
reviews and annual appraisals);
Ensure
performance management activities in relation to the logistics staff in Kampala
are carried out as per required schedule (probation evaluations, mid-term
reviews and annual appraisals);
·
Identify
training or development needs where necessary.
Identify
training or development needs where necessary.
Procurement
Management: Responsible and
accountable for all supply chain related activities with respect to the
following tasks:
Management: Responsible and
accountable for all supply chain related activities with respect to the
following tasks:
·
Ensure
that all staff adhere to GOAL procurement procedures.
Ensure
that all staff adhere to GOAL procurement procedures.
·
Implement,
train and coach the logistics team on effective systems for the management and
prioritisation of incoming orders;
Implement,
train and coach the logistics team on effective systems for the management and
prioritisation of incoming orders;
·
Ensure
that all procurement requests are delivered in a timely manner while ensuring
that GOAL purchasing systems and relevant donor guidelines are complied with;
Ensure
that all procurement requests are delivered in a timely manner while ensuring
that GOAL purchasing systems and relevant donor guidelines are complied with;
·
Ensure
extensive supplier and market surveys are carried out and a preferred supplier
list (Vendor Roster) and price lists are established and regularly updated;
Ensure
extensive supplier and market surveys are carried out and a preferred supplier
list (Vendor Roster) and price lists are established and regularly updated;
·
Ensure
that, in conjunction with the GU Donor Compliance Officer, all logistics
personnel are trained in donor procurement guidelines and that all procurement
activities adhere to these
Ensure
that, in conjunction with the GU Donor Compliance Officer, all logistics
personnel are trained in donor procurement guidelines and that all procurement
activities adhere to these
·
Secure
best value for money and service benefits on all procurement requests;
Secure
best value for money and service benefits on all procurement requests;
·
Ensure
effective performance of the procurement function country wide;
Ensure
effective performance of the procurement function country wide;
·
Ensure
that all procurement files are completed as per GOAL logistics and financial
procedures, and that the paper trail is closed off by handover of all
documentation to the Finance Department.
Ensure
that all procurement files are completed as per GOAL logistics and financial
procedures, and that the paper trail is closed off by handover of all
documentation to the Finance Department.
Reporting
·
Contribute
procurement updates and on weekly Logistics Report.
Contribute
procurement updates and on weekly Logistics Report.
·
Ensure
the Order Tracking Sheet is updated for monthly Logistics Report to HQ, as
directed by the Logistics Coordinator.
Ensure
the Order Tracking Sheet is updated for monthly Logistics Report to HQ, as
directed by the Logistics Coordinator.
Other Duties
·
Provide
procurement system and procedures briefing to new starter, and conduct inter departmental
training where required;
Provide
procurement system and procedures briefing to new starter, and conduct inter departmental
training where required;
·
Any
other relevant duties as directed by the Logistics Coordinator.
Any
other relevant duties as directed by the Logistics Coordinator.
Qualifications, Skills and Experience:
·
The
ideal candidate for the GOAL International Procurement Manager job placement
must hold a Bachelor’s degree in Logistics, Engineering, Business, or related
field with three years of experience in logistics management. A degree or
qualification may be replaced by a minimum of 6 years’ experience directly
relevant to the post.
The
ideal candidate for the GOAL International Procurement Manager job placement
must hold a Bachelor’s degree in Logistics, Engineering, Business, or related
field with three years of experience in logistics management. A degree or
qualification may be replaced by a minimum of 6 years’ experience directly
relevant to the post.
·
Appropriate
skills and experience in capacity building and the training of staff, and
development and implementation of systems;
Appropriate
skills and experience in capacity building and the training of staff, and
development and implementation of systems;
·
Strong
procurement background, and knowledge in procurement management.
Strong
procurement background, and knowledge in procurement management.
·
Experience
of working in insecure environments.
Experience
of working in insecure environments.
·
Ability
and willingness to travel, including to insecure environments;
Ability
and willingness to travel, including to insecure environments;
·
Strong
computer skills in Microsoft packages, including Word, Excel, and Outlook;
Strong
computer skills in Microsoft packages, including Word, Excel, and Outlook;
·
Ability
to work under pressure to pursue multiple tasks simultaneously to successful
conclusion;
Ability
to work under pressure to pursue multiple tasks simultaneously to successful
conclusion;
·
Strong
organizational and problem-solving skills with an analytical approach to work;
Strong
organizational and problem-solving skills with an analytical approach to work;
·
Ability
to take initiative and work long hours with minimal supervision;
Ability
to take initiative and work long hours with minimal supervision;
Desirable
·
A Degree
in relevant subject
A Degree
in relevant subject
·
CIPS
Level 4
CIPS
Level 4
·
Experience
in report writing;
Experience
in report writing;
How to Apply:
All suitably
qualified and interested applicants who meet the requirements should submit
their applications which must include at least 4 reference contacts (2
professional, 2 character references, including your supervisor and the most
recent/previous employer), and daytime contact number to; The Human Resource
Manager, GOAL Uganda on the email: [email protected]. PLEASE DO NOT ATTACH
CERTIFICATES, indicate the job title in the subject line.
qualified and interested applicants who meet the requirements should submit
their applications which must include at least 4 reference contacts (2
professional, 2 character references, including your supervisor and the most
recent/previous employer), and daytime contact number to; The Human Resource
Manager, GOAL Uganda on the email: [email protected]. PLEASE DO NOT ATTACH
CERTIFICATES, indicate the job title in the subject line.
Deadline: 7th November 2018
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