Job Title: Procurement
and Stores Manager
and Stores Manager
Organization: Entebbe
Handling Services (ENHAS)
Handling Services (ENHAS)
Duty Station: Entebbe,
Uganda
Uganda
Reports to: Finance
Manager
Manager
Supervises: Procurement
Officer, Store Keeper, Fuel Clerk
Officer, Store Keeper, Fuel Clerk
About US:
Entebbe Handling
Services (ENHAS) ensures smooth handling of passengers from check-in to
boarding, offering a warm experience for over 2000 air travellers daily. Safety
is at the heart of everything we do. ENHAS provides assistance to passengers
with special needs, including unaccompanied minors, the blind, deaf, those with
reduced mobility and the elderly. We verify and advise about the authenticity
of travel documents, check in passenger baggage and help you through
immigration and security procedures.
Services (ENHAS) ensures smooth handling of passengers from check-in to
boarding, offering a warm experience for over 2000 air travellers daily. Safety
is at the heart of everything we do. ENHAS provides assistance to passengers
with special needs, including unaccompanied minors, the blind, deaf, those with
reduced mobility and the elderly. We verify and advise about the authenticity
of travel documents, check in passenger baggage and help you through
immigration and security procedures.
Key Duties and Responsibilities:
·
Familiarise
yourself with NAS Procurement policies and procedures for effective internal
controls and high service levels.
Familiarise
yourself with NAS Procurement policies and procedures for effective internal
controls and high service levels.
·
Ensure
timely, quality and cost-effective sourcing and purchasing of materials from
NAS approved and registered suppliers in compliance with company and legal
requirements.
Ensure
timely, quality and cost-effective sourcing and purchasing of materials from
NAS approved and registered suppliers in compliance with company and legal
requirements.
·
Ensure
accurate, safe, clean & organised inventory storage through periodic
inventory audits and staff training in inventory management.
Ensure
accurate, safe, clean & organised inventory storage through periodic
inventory audits and staff training in inventory management.
·
Developing
new suppliers in consultation with established tender committee and maintain
up-dated suppliers list with clear supplier feedback criteria.
Developing
new suppliers in consultation with established tender committee and maintain
up-dated suppliers list with clear supplier feedback criteria.
·
Initiate
procurement meetings and liaise with users, tender committee, agents, to ensure
timely requisitions, approvals and clearance of both local and imported
consignments and maintain minutes of the meetings.
Initiate
procurement meetings and liaise with users, tender committee, agents, to ensure
timely requisitions, approvals and clearance of both local and imported
consignments and maintain minutes of the meetings.
·
Identify
inventory that are prone to abuse and devise better controls and ensure timely
disposal of waste material at value and minimize waste creation and
accumulation.
Identify
inventory that are prone to abuse and devise better controls and ensure timely
disposal of waste material at value and minimize waste creation and
accumulation.
·
Recruit
and train Procurement and Stores staff on established procedures and draw up
work schedules and KRAs for performance management of direct reports. Supervise
leave planning and management.
Recruit
and train Procurement and Stores staff on established procedures and draw up
work schedules and KRAs for performance management of direct reports. Supervise
leave planning and management.
·
Monitor
that all purchases are received and issued in accordance with established
policies and procedures and that there is approval and accountability of all
transactions to and from the stores.
Monitor
that all purchases are received and issued in accordance with established
policies and procedures and that there is approval and accountability of all
transactions to and from the stores.
·
Ensure
accurate procurement and inventory record keeping such as GRNs POs, stocktakes
and reconciliations reports for periodic financial audits
Ensure
accurate procurement and inventory record keeping such as GRNs POs, stocktakes
and reconciliations reports for periodic financial audits
·
Conduct
independent investigations on inventory related fraud and waste, make analysis
and provide solutions to prevent re-occurrences.
Conduct
independent investigations on inventory related fraud and waste, make analysis
and provide solutions to prevent re-occurrences.
·
Submit
weekly, Quarterly and annual procurement and inventory status reports for
effective procurement and inventory planning respectively.
Submit
weekly, Quarterly and annual procurement and inventory status reports for
effective procurement and inventory planning respectively.
·
Support
ERP to incorporate established procurement and inventory internal controls,
transactions, reporting and analysis to minimize manual documentations and
excel reports.
Support
ERP to incorporate established procurement and inventory internal controls,
transactions, reporting and analysis to minimize manual documentations and
excel reports.
Qualifications, Skills and Experience:
·
The
ideal candidate for the Procurement and Stores Manager job placement must hold
a Degree in Procurement and supply chain/Logistics management or related field;
Professional qualifications in Chartered Institute of Procurement (CIPs) is an
added advantage
The
ideal candidate for the Procurement and Stores Manager job placement must hold
a Degree in Procurement and supply chain/Logistics management or related field;
Professional qualifications in Chartered Institute of Procurement (CIPs) is an
added advantage
·
A minimum
of five years’ experience two (2) of which are at Managerial level in a busy
Procurement department;
A minimum
of five years’ experience two (2) of which are at Managerial level in a busy
Procurement department;
·
Strong
Background in Stores Management is an added advantage.
Strong
Background in Stores Management is an added advantage.
·
Business
Acumen
Business
Acumen
·
Good negotiation
skills
Good negotiation
skills
·
Interpersonal
and Communication skills
Interpersonal
and Communication skills
·
Supervisory
skills
Supervisory
skills
·
Organizational
skills
Organizational
skills
·
Problem
solving skills
Problem
solving skills
·
High
degree of integrity
High
degree of integrity
·
Conversant
with computer packages; MSWord, Excel and any ERP application
Conversant
with computer packages; MSWord, Excel and any ERP application
How to Apply:
All candidates are
strongly encouraged to send their applications, updated CVs and academic documents
to [email protected]
strongly encouraged to send their applications, updated CVs and academic documents
to [email protected]
Deadline: 26th November 2018
NB: Only
shortlisted candidates will be contacted
shortlisted candidates will be contacted
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