Logistics & Procurement Officer NGO Job Careers – Finnish Refugee Council (FRC)

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Organisation: Finnish
Refugee Council (FRC)
Duty Station: Kampala,
Uganda
Reports to:
Human Resource & Finance Manager
About US:
Finnish Refugee
Council (FRC) is an International NGO promoting adult education and community
development among refugees and has been active in Uganda since 1997 as an
operational partner to Office of the Prime Minister and United Nations High
Commissioner for Refugees (UNHCR).
Job Summary:
The Logistics & Procurement Officer will primarily coordinate timely
planning and acquisition of supplies, services, and works, and a mechanism of
documenting best practices, and identifying replicable Value for Money models
by aiming to achieve cost reductions while maintaining or improving the quality
of supplies and services received.
Key Duties and Responsibilities: 
Logistics (50%)
  • Review, evaluate and design logistic related contracts; service,
    maintenance, construction.
  • Conduct monthly stock counts and annual inventories, and update
    records accordingly from all field offices.
  • Manage and maintain equipment and premises.
  • Develop relevant Standard Operation Procedures (SOPs) for handling
    logistics matters at all FRC Uganda offices in accordance with
    organisations’ policies.
  • Oversee the fleet management, use and maintenance.
  • Liaise with Government officials, INGOs, Partners, refugee
    committees on logistics matters.
  • Prepare, monitor and update Fixed Assets Registers for all office
    locations.
  • Supervise and monitor construction works.
Procurement (50%)
  • Lead in the procurement process of all goods, services and works in
    the organization.
  • Consolidate the procurement plans for the Financial Year.
  • Prepare and track all vendor contracts.
  • Purchase scholastic learning and teaching materials, office
    equipment etc. needed for implementation of FRC Programs.
  • Support the sector heads in drawing up their Annual Procurement
    Plans, with reasonable and appropriate lead times for ordering and
    delivery of supplies, services, and works.
  • Review technical specifications from departments for goods,
    services, and works, and advise, where necessary, on recommended changes
    or substitutes.
  • Liaise with the Finance department on accurate and timely supplier
    payments in order to maintain good vendor relationships and build
    effective partnerships.
  • Lead on the process of sourcing for pre-qualified suppliers,
    ensuring that selected suppliers are contracted, and maintain an updated
    supplier database.
  • Perform any other tasks in FRC as directed by the supervisor.

Qualifications, Skills and Experience:
  • The applicant for the Finnish Refugee Council (FRC) Logistics &
    Procurement Officer job placement must hold a Bachelor’s degree in
    Procurement and Logistics Management, or in a relevant field. Post
    graduate Diploma in Management an added advantage.
  • Three years’ experience in Procurement and Logistics Management in a
    growing organization 
  • Experience in preparing procurement plans and following through
    standard procurement processes along with vendor contracts management.
  • Demonstrable results in previous work environment should reinforce
    claims to this experience.



How to Apply:
All suitably
qualified and interested candidates are encouraged to send their application
letters with gross salary expectations, and max. 4-page CV with contacts (email
and telephone) of three professional reference persons to
frcugandaadmin@refugeecouncil.fi
NB: Please
do not send copies of your certificates at this stage.
Deadline:  27th November 2018
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