Job
Title: HR
& Admin Manager
Title: HR
& Admin Manager
Organization: International
Rescue Committee (IRC)
Rescue Committee (IRC)
Duty Station:
Uganda
Uganda
About US:
The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
Key Duties and Responsibilities:
Human Resources
Management
Management
Organizational
Development
Development
- Under the guidance of the HR Lead in Kampala, ensure the HR
commitments in the Country Program SAP are effectively implemented. - Ensure the IRC Core Values (IRC Way) are systematically communicated
to all staff (new and existing staff). - Ensure Organizational development initiatives are effectively
implemented. - Participate actively in the review of existing HR/Admin policies and
procedures. - Maintain a thorough knowledge and understanding of Uganda Labor Act
and regulations, IRC Uganda National Staff policies and ensuring
compliance and consistent application.
Talent
acquisition, management and staff development
acquisition, management and staff development
- Lead transparent recruitment processes and ensure all sectors comply
with recruitment related policies and procedures including and not limited
to advertisement of positions, consistent documentation of the recruitment
process (interviews notes, reference check, ATC check, etc). - Coordinate and facilitate the integration/transition processes to
assure new and transferred staff receive an effective onboarding. - Ensure IRC Performance Management Program is effectively implemented
by providing regular trainings on performance management, objectives
setting, monitoring and coaching, performance review process, etc. - Lead and facilitate required activities for staff development and
career planning by providing sufficient information and guidance to staff
on existing staff development resources like IRC Learning portal. - Support supervisors and employees in their development and career
plans design and implementation.
Compensation and
Benefits ;
Benefits ;
- Ensure internal equity is maintained for staff compensation and
benefits and advice programs leads accordingly. - Ensure staff understands their benefits package and lead an
effective administration of the benefits. - Actively participate on the salary review process by providing
sufficient information to the HR lead.
Staff
welfare/wellbeing :
welfare/wellbeing :
- Ensure all staff and dependents are registered to the medical
insurance coverage, monitor staff medical coverage and ensure that the
coverage is functioning well. - Communicates daily with IRC designated health care provider to
review any cases of life-threatening illness among staff and troubleshoot
any specific staff health issues that cannot be resolved by the care
provider.
Staff
Administration
Administration
- Ensure a consistent filing system is put in place and
confidentiality of the HR information is guaranteed and orderly archiving
of official HR documents. - Ensure staff files are updated on a real time basis, with all
required key documents and ensure they are completed and up-to-date
through periodic file audits. - Ensure the Tracking of timesheets is updated and consistently
maintained. - Ensure HR databases are regularly updated (staff list, leave
tracking, contract tracking, etc.) - Ensures that all the exit processes are in compliance with the IRC’s
policy and local legislation. - Coordinate and facilitate employee exit process and archive all
required documents.
Employee
Relations:
Relations:
- Facilitate employee relations resolution based on local laws and IRC
standards; - Facilitate relationships between labor/social services and IRS
staff. - Manage employee relations and discipline in accordance with the
IRC’s policy and local law
Employee
terminations/Separation
terminations/Separation
- Work in close collaboration with function coordinators and managers,
ensure all termination documentation is completed before being forwarded
to HR Lead for review. - Develop and maintain reports to update and finalize terminal
benefits
Staff Management
- Directly supervise the HR/Admin Officer based in Kampala and ensure
all work duties are performed satisfactorily. - Liaise and provide HR technical support and guidance to the HR Field
Focal Points. - Ensure timely and accurate reporting from the field offices.
General
Administration
Administration
- Manage rental agreements for offices and housing
- Manage and monitor all IRC offices and homes acquisitions,
administration, maintenance. - Lead the signing, monitoring, renewal and termination of contracts
and payments with suppliers, service providers and landlords - Maintain proper records for all correspondences
- Ensure compliance of administrative policies and procedures with IRC
standards and local law.
Reporting
- Control and ensure permanent monitoring of HR strategic metrics
- Compile strategic HR metrics information for the Country Office and
share with the HR lead - Review and submit weekly and monthly recruitment reports
- Review and submit monthly staff leave accrual
- Review and submit monthly renewal and termination of contracts
- Review and submit payments with suppliers, service providers
(lessors, hotels). - Review and share with relevant staff, the accommodation tracking
sheet - Ensures coordination and monitoring of shared activities between HR,
administration and “Supply Chain”. - Perform other relevant duties as assigned (of a similar nature or
related and in the interest of the organization).
Qualifications, Skills and Experience:
- The applicant for the International Rescue Committee HR & Admin
Manager job placement must hold a Bachelor degree in Human Resources
Management or Social Sciences. - Professional HR certification is highly desirable
- Master’s Degree in a relevant field will be an added advantage
- Five years of relevant professional experience in human resources/Administration
and in similar position. - Previous experience working with an international NGO in a
cross-cultural setting, preferably in the HR sector. - Previous team experience and knowledge of team dynamics desirable.
- Proven skills in administration and human resources management;
- Systematic, good administrative skills, appropriate HR background
and experience. - Excellent organizational, interpersonal, and communication skills;
- Strong computer skills, Windows, MS office programs, email programs,
and radio VHF-HF communication. - Remains productive when under pressure.
- Demonstrates a systematic and efficient approach to work.
- Works collaboratively with team members to achieve results.
- Relates and works well with people of different cultures, gender and
backgrounds. - Good time management skills and flexibility to continuously
re-prioritize - Ability to multi-task
- Willingness to take both initiative and direction;
- Able to respond rapidly to changing environments, yet remain
productive and focused; - Strong and fast computer skills (primarily Word, Excel, and
outlook); - Willingness to travel frequently to field offices Bidibidi, Imvepi,
etc
How to Apply:
All suitably
qualified and interested candidates should send updated CVs, cover letters and
filled application form, download
here, clearly indicating “Position Title” as the subject to:
[email protected] (The Human Resource and Administration department, International
Rescue Committee)
qualified and interested candidates should send updated CVs, cover letters and
filled application form, download
here, clearly indicating “Position Title” as the subject to:
[email protected] (The Human Resource and Administration department, International
Rescue Committee)
Deadline: 12th November 2018
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