The Ugandan Jobline

• United States Agency for International
  Development (USAID)
• Centers for Disease Control
• Peace Corps 

• Understand grant program rules and requirements; Knowledgeable about
  the Peace Corps Grants On Line (PCGO), keep abreast of updates/best
  practices for grant programs and convey updates to the small grants
  committee and Volunteers.
• Primary liaison with Peace Corps/headquarters on grant program(s),
  contact Peace Corps/headquarters grant program points of contact with
  questions and program updates; submit all required reports to Peace
  Corps/headquarters.
• Establish and maintain official grant files.
• Organize, prepare for, and facilitate small grants committee
  meetings.
• Seeking and allocating funds
• Provide support to CD and DPT in determining funding needs and
  negotiating new funds; provide input on funding needs based on remaining
  carryover funds and spending patterns.
• Working with funding partners/donors
• Liaison between PC and partners as delegated by the CD, serve as
  day-to-day liaison with in-country funding partners (USAID or other)
  regarding ongoing grant program operations.
• Compile Mid and Annual grant reports in consultation with DPT/CD to
  PC Headquarters and USAID or other funding partners.
• Ensure that funding partners/donors are aware of Peace Corps’ policy
  on external funds.
• Financial management of grant funds
• Work in close coordination with the administrative unit, track grant
  spending and available funds by grant program and by funding areas (e.g.,
  by SPA program element).
• Work with administrative unit to ensure financial processing of
  approved grants.
• Works with Admin to close Volunteer grants.
• Orienting and training Volunteers
• Work with DPT to introduce grant programs to PCVs.
• Support Volunteers to navigate through the PCGO
• Advise PCVs on accessing grant funds and developing projects.
• Ensure that Volunteers are aware of the Peace Corps’ policy on
  external funds.
• Project design
• Understand PDM tools and train Volunteers and Counterparts on the
  tools.
• Work with volunteers in proposal writing and help them develop potential
  projects for the community
• Work with the Volunteers to ensure community involvement and develop
  acceptable activities
• Project review and approval
• Review Volunteers’ grant applications before disseminating them to
  the small grants committee members and appropriate PMs.
• Conduct grant reviews with review committee
• Facilitate communication and feedback from the review committee with
  Volunteers to follow up on requested application revisions.
• Ensure that funds are available in the proper funding source (including
  proper program element for SPA) prior to recommending approval of grants.
• Project implementation
• Work with Volunteer during implementation to ensure they are
  following the grant policies.
• Communicate to Volunteers what grant funds can and cannot fund
• Work with Volunteers in the event of project cancelation, transfer,
  or amendment, to report to the relevant Peace Corps/headquarters office.
• Project tracking and
  monitoring
• Track the status of all ongoing grant projects using PCGO.
• Provide status updates to the CD, post staff, and relevant Peace
  Corps/headquarters staff.
• Remind Volunteers of their grant status during implementation
• Visit Volunteer projects to monitor the implementation and advise on
  the progress
• Reporting and closeout
• Work with Volunteers to complete their grant reports in PCGO
• Ensure that Volunteers’ completion reports meet all Small Grants
  Program guidelines. If the project meets the guidelines, submit the report
  to the director of management and operations. Maintain all Peace Corps Small
  Grants Program records at the post.
• Collect and process all grant reports and SPA training activity
  reports; send reports to Peace Corps/headquarters.
• Provide regular updates on small grants to USAID or other donors.
• Program learning and evaluation: Compile best practices to be used in future program planning.

• May be asked to support the Programming team with site development
  for new Volunteers. This includes site identification, housing
  verification, and resolution of any site issues.
• May be asked to conducts monitoring site visits to Volunteers to
  ensure Volunteer well-being and community integration.
• Provide solutions to Programming team for PCV support issues such
  as: cross-cultural conflict, community and work life integration
  challenges, and post incident recovery. 
  The Coordinator listens to and advises and where necessary refers
  possible mental health and /or medical issues to the PCMO.
• Implements the Close of Service and Early Termination system
  including supporting Volunteers with COS documentation.
• Maintains and Updates Volunteer Committee groups.
• Oversees the monthly Volunteer newsletter by soliciting
  contributions from Post staff and Volunteers.
• Addresses Volunteer safety and security by adhering to Peace Corps
  site development policies and procedures. 
  Identifies and immediately communicates Volunteer safety and
  security concerns and issues to the Safety and Security Manager (SSM) and
  the Country Director (CD).  Assists
  Program Managers/APCDs to ensure that prospective sites meet established
  programmatic and safety/security criteria (e.g., safe housing, a clearly
  defined assignment with an organization that shows real interest in
  working with a Volunteer, etc.). Reviews and references site history files
  when evaluating potential sites, and incorporates appropriate safety and
  security-related information into site history files.  Monitors Volunteer compliance with Peace
  Corps policies, especially related to safety and security. Participates in
  the design and implementation of the Emergency Action Plan (EAP).  Acts as duty officer, as needed.  Knowledgeable and supportive of Peace
  Corps safety and security policies and procedures, including the timely
  reporting of suspicious incidents, persons or articles.

• The ideal candidate for the United States Peace Corps (PC) Grants
  Coordinator) job must hold a bachelor’s degree in Arts or Social Sciences.
• At least five years of Grant Management experience (Preferably USG
  grants) and working in an office-environment assisting to manage or
  coordinate personal support and training activities.
• Demonstrated ability to work in a multicultural environment or prior
  experience with any international organization or non-governmental
  organization.  Previous work with
  Americans is an added advantage.
• Excellent computer skills including word processing and spreadsheet
  programs; excellent command of English, both spoken and written, native
  ability in spoken and written at least one Ugandan language, and attention
  to detail.
• Ability to work as a team, extremely flexible with good organization
  and time management skills.
• Ability and willingness to travel, as needed, throughout the
  country.
• Ability to work on regular Monday through Friday schedule with occasional
  evening and weekend hours when necessary.

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